01-1: Draft Minutes of August 25, 2025 — original pdf

Backup

PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 25, 2025 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES AUGUST 25, 2025 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on August 25, 2025 at 301 W. 2nd Street in Austin, Texas Chair Bazan called the PARKS AND RECREATION BOARD Meeting to order at 6:01 p.m. Board Members in Attendance: Stephanie Bazan, Lane Becker, Ted Eubanks, Kathryn Flowers, Pedro Villalobos (arrived at 6:08 p.m.). Board Members in Attendance Remotely: Jennifer Franklin, Diane Kearns-Osterweil (arrived at 6:18 p.m.), Nicole Merritt, Kim Taylor. Board Members Absent: Luai Abou-Emara, Shelby Orme. PUBLIC COMMUNICATION: GENERAL Carol Baxter and Joe Derrick - Austin Rowing Club Mary Fero – Beverly Sheffield NW District Park drainage pond Sarah Coles - Texas Children and Nature Network Phillip Thomas - Expressing thanks to the Parks Board Members Chris Flores - Movies at Deep Eddy Pool APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of July 28, 2025. The motion to approve the minutes of the Parks and Recreation Board regular meeting of July 28, 2025 was approved on Chair Bazan’s motion, Vice Chair Flowers’ second on a 9-0 vote. Board Members Abou-Emara and Orme absent. DISCUSSION AND ACTION ITEMS 2. Presentation, discussion and approve letters of support for the PARD Therapeutic Recreation Services team providing safe, accessible, fun and supportive recreation environments for all persons no matter their abilities, including both adaptive and inclusive programs. Malorie Solus, Recreation Program Supervisor and Emmanuel Turner, Recreation Program Coordinator, Austin Parks and Recreation gave a presentation and answered questions on the number of unduplicated youth that get to participate, programming changes in 2026, areas for growth and expansion, budget, data on participant waitlists and programming past 5:00 PM, 1 PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 25, 2025 The motion to approve letters of support for the PARD Therapeutic Recreation Services team providing safe, accessible, fun and supportive recreation environments for all persons no matter their abilities, including both adaptive and inclusive programs was approved on Vice Chair Flowers motion, Board Member Eubanks second on a 9-0 vote. Board Members Abou- Emara and Orme absent. 3. Presentation, discussion and approve a recommendation to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar days in parkland located in Adams Hemphill Neighborhood Park. Total mitigation is $2,980,911. Kristina McLaren P.E., Engineer C, Watershed Protection and Greg Montes, Program Manager II, Austin Parks and Recreation gave a presentation and answered questions on when Hemphill park was founded, whether the existing stone structures are New Deal projects, whether there is an analogy between Adams Hemphill park and Pease park, the date of the public hearing, whether three notifications have been made, whether any portion of the park will be lost, The motion to approve a recommendation to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar days in parkland located in Adams Hemphill Neighborhood Park, Total mitigation is $2,980,911, was approved on Board Member Villalobos’ motion, Vice Chair Flowers’ second on an 8-1 vote. Those voting aye are Chair Bazan, Vice Chair Flowers, Board Members Becker, Franklin, Kearns-Osterweil, Merritt, Taylor and Villalobos. Those voting nay were Board Member Eubanks. Board Members Abou-Emara and Orme absent. WORKING GROUP RECOMMENDATION 4. Report of recommendations by the ball field working group. Report of recommendations was given by Board Member Becker. Board Members discussed voting on this recommendation at the September 29, 2025 meeting, the recent report from the City Auditor, and the inconsistent systems for accessing ballfield reservations. No action was taken on this item. STAFF BRIEFINGS 5. Staff briefing on a change to the Austin Parks and Recreation Concessions Policy to create Legacy Concessions. Denisha Cox, Contract Management Supervisor II and Suzanne Piper, Chief Administrative Officer, Austin Parks and Recreation gave a briefing and answered clarifying questions on the criteria for being a legacy concession, how many concessions qualify, the definition of immediate family, and why 30 years was selected as the requirement. No action was taken on this item. 6. Staff briefing on Parks and Recreation Department community engagement events, planning updates, development updates, maintenance updates, program updates and administrative updates. 2 PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 25, 2025 Lucas Massie, Austin Parks and Recreation Assistant Director gave a briefing and answered clarifying questions on whether the Zilker Café concessions contract will go to Council this week, the status of Bartholomew Pool and its website, and movies selected for screenings. No action was taken on this item. FUTURE AGENDA ITEMS Flowers - Mowing schedule for parks and public information resources regarding that. Eubanks - Restoration of the CAPP Program. Chair Bazan adjourned the meeting at 7:52 p.m. without objection. These minutes were approved at the DATE Parks and Recreation Board meeting on NAME motion, NAME second on a VOTE. 3