01-2: Draft Minutes of March 21, 2025 — original pdf

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PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES MARCH 21, 2025 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE REGULAR MEETING MINUTES FRIDAY, MARCH 21, 2025 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, MARCH 21, 2025, at 301 W. 2nd Street in Austin, TX. Chair Becker called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:08 p.m. Board Members/Commissioners in Attendance: Lane Becker. Board Members/Commissioners in Attendance Remotely: Nicole Merritt, Holly Reed, Pedro Villalobos. Board Members Absent: Kim Taylor. PUBLIC COMMUNICATION: GENERAL Christ Flores - Homelessness issues and cooking concerns at Zilker Café APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on January 17, 2025. Chair Becker noted an error on the agenda concerning the approval of minutes. The Contracts and Concession Committee did not meet on January 17, 2025. The Contracts and Concessions Committee's meeting minutes from November 15, 2024 and March 21, 2025 will be approved at the next meeting. STAFF BRIEFINGS 2. Staff briefing on an upcoming RFP solicitation for management and operation of the Zilker Café. Andrew Benford, Contract Management Specialist IV, Parks and Recreation Department gave a briefing and answered clarifying questions on grease traps security, 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES MARCH 21, 2025 alcohol sales, environmental precautions for salamanders, public input, the most recent concessionaire at this location and local preference. No action was taken on this item. 3. Staff briefing on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development and on the FY25 Annual Concession Activity Report summarizes year to date concessionaire activity per Austin City Code § 8-1-73 Annual Concession Report required data. Idella Wilson, Contract Management Specialist IV, and Pat Rossett, Business Process Consultant, Parks and Recreation Department gave a briefing and answered clarifying questions on considerations for 'historic' concessions, revenue concessions payment schedule and TTC management of concessionaires. No action was taken on this item. DISCUSSION AND ACTION ITEMS 4. Presentation, discussion and refer to the Parks and Recreation Board a recommendation to authorize the negotiation and execution of an interlocal agreement between the City of Austin and Austin Community College for restoration of the historic iron fencing surrounding family lots at Oakwood Cemetery. Jason Walker, Cemeteries Division Manager, Parks and Recreation Department gave a presentation and answered questions on the success and coolness of PARD partnering with local educational institutions and photos of this work. The motion to refer to the Parks and Recreation Board a recommendation to authorize the negotiation and execution of an interlocal agreement between the City of Austin and Austin Community College for restoration of the historic iron fencing surrounding family lots at Oakwood Cemetery was approved on Board Member Villalobos’ motion, Board Member Merritt’s second on a 4-0 vote. Board Member Taylor absent. 5. Presentation, discussion and refer to the Parks and Recreation Board a recommendation to approve the negotiation and execution of an interlocal agreement between the City of Austin and the Austin Independent School District for Project SAFE, a swim lesson and water safety education program that includes opportunities for students to continue their education by joining either paid or free swim lessons during the summer months when AISD is not in session. Pedro Patlan, Aquatic Program Manager, Parks and Recreation Department gave a presentation and answered questions on scholarship programs. The motion to refer to the Parks and Recreation Board a recommendation to approve the negotiation and execution of an interlocal agreement between the City of Austin and the Austin Independent School District for Project SAFE, a swim lesson and water 2 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES MARCH 21, 2025 safety education program that includes opportunities for students to continue their education by joining either paid or free swim lessons during the summer months when AISD is not in session was approved on Board Member Villalobos’ motion, Board Member Reed’s second on a 4-0 vote. Board Member Taylor absent. FUTURE AGENDA ITEM Reed – Update on the Zilker Café RFP. Chair Becker adjourned the meeting at 1:07 p.m. without objection. These minutes were approved at the DATE Parks and Recreation Board Contracts and Concessions Committee meeting on Board Member NAME motion, Board Member NAME second on a VOTE. 3