05-3: Budget Working Group Minutes of March 7, 2025 — original pdf

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Parks and Recreation Board Budget Working Group Meeting #3 Friday, March 7 Attendees: Jennifer Franklin, Kathryn Flowers, Nicole Merritt Absent: Lane Becker 1. Review of Draft Recommendation The group reviewed the draft shell recommendation that Vice Chair Flowers drafted and Board Member Becker added wildfire prevention language to. Some small edits were made to language throughout. It was discussed whether we should carry forward the summer camp staJing recommendation from last year, as it was unfunded. As there were no objections, this was added. The group reviewed publicly available information related to Park Ranger and cemetery staJing, but noted that it was outdated and not available for the most recently closed fiscal year. It was discussed that in order to provide more specific dollar and staJing values, we had follow up questions for PARD staJ. The wildfire prevention details were agreed to be suJicient as were the summer camp staJing details, being carried forward without change from the previous year. Questions related to park ranger staJing, extended pool hours staJing, and cemetery maintenance staJing were outstanding. 2. Next Steps + Action Items It was discussed that we likely can finalize the recommendation asynchronously and plan to get it to Tim Dombeck, Liaison, by the week of 3/17 for posting prior to the Parks Board meeting. In order to do so, we would aim to get responses to our questions from PARD no later than 3/14. Action items were determined to be as follows: Vice Chair Flowers to email PARD staJ with the following questions to inform recommendation edits: 1. How many FTEs are currently in the Park Rangers group (both filled FTEs and any funded vacancies)? Can you provide any statistics similar to what is in the annual report but for FY24 (i.e. # contacts, # of directed patrols at # of parks, etc.) 2. What was the estimated cost to the department of keeping seasonal pools open through September 2024 during last year's heat wave (including FTE cost and any maintenance cost)? 3. How many FTEs are currently working in the Historic Cemeteries area specifically on maintenance, monument settings, and interments (both filled FTEs and any funded vacancies) ? a. Relatedly, is this considered to be full staJing for appropriate level of maintenance service for the acreage of the cemeteries? If not, what would full staJing be in terms of number of FTEs? When Vice Chair Flowers receives a response, she will update the recommendation and alert the working group for review. We will not plan to meet again.