02-1: Zilker Cafe RFP Presentation — original pdf

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Zilker Cafe Food and Beverage Concession Solicitation Scope of Work Briefing Concessions and Contracts Committee Meeting March 21, 2025 Presenter: Andrew Benford, PARD Contract Management Specialist IV Denisha Cox, PARD Contract Management Supervisor II 1 Zilker Cafe Location Zilker Café is located next to the entrance to the Barton Springs Municipal Pool 2 Zilker Cafe History & Improvements  The Barton Springs Pool/Zilker Park concession building was constructed circa 1960.  Zilker Park is listed as a National Register Historic District, and the 60+-year old building, which has been modified over time, contributes to the historic character of the park and pool entrance.  The Zilker Café has not been used as a food and beverage concession since 2016 due to a need for extensive renovations, the COVID-19 Pandemic, the dissolution of contract with previous vendor. and  A solicitation is needed to select a vendor to manage and operate it once again as a food and beverage concession. 3 Zilker Cafe Barton Springs Pool Bathhouse Rehabilitation Impact • The Barton Springs Pool Bathhouse, near the Zilker Café, is undergoing a major renovation. Its anticipated completion is April 2025. • During the construction period, access to the café is impacted. • The impact to concession sales was cited in comments during the previous solicitation as a deterrent to the success of food concession. • Now that the construction is near completion, PARD is soliciting for a vendor to manage and operate the Café. 4 Zilker Cafe Solicitation • City seeks to contract with a qualified Concessionaire to manage and operate the food and beverage concession on the north side of Barton Springs Pool in Zilker Park. Vendor Requirements and Responsibilities include: • Have a minimum of three years’ experience in commercial food and beverage concession operations. • Operate during the preferred minimum hours of operation defined as: seven days per week, six-hours per day. Maximum hours of operation will be in accordance with park policy for curfew, 5:00 a.m. to 10:00 p.m. • Have price points for healthy, nutritious foods that are reasonable and affordable for every visitor. • Make improvements, which comply with the American with Disabilities Act, to both the indoor and outdoor areas of the Concession, including capital improvements, furnishings, and equipment in order to meet the City’s vision for the concession. • The sale of alcohol is strictly prohibited. 5 Zilker Cafe Vendor Requirements and Responsibilities (cont’d.) • Provide all equipment necessary to perform services under the Contract, including cooking, serving and storage devices, cash registers, seating and tables, and an adequate number of waste containers, including separate containers for recyclable materials for the eating area. • Maintain a preventative maintenance program and make all regular and ordinary nonstructural building maintenance repairs. • Operate the concession with a minimal impact to the environment by eliminating or reducing emissions, sanitation, and cleaning. • Employ a qualified full-time, on-site manager and provide adequate staff to provide prompt and efficient service to avoid long service lines and food service delays. • Maximize patronage and revenues through featured menu items, service, ambiance, special events, or other PARD-approved methods. 6 Zilker Cafe City of Austin Responsibilities • Provide the Concessionaire with an on-site point of contact during park hours of operation and a remote point of contact outside the park’s hours of operation. • Assign a Contract Manager to oversee and manage the concessionaire contract. • Provide a building structure conveyed on Zilker Café Rehabilitation Blueprint Building Design including electrical, plumbing, grease trap, restrooms counter, outside operating window, and employee conducive to providing food and beverage services. 7 Zilker Cafe RFP Evaluation and Point Allocation Evaluation Criteria Management Plan Operating Plan Cost and Financial Plan Local Business Preference Small Business Preference Total Points: Demonstrated Qualifications and Experience Point Allocation 30 25 17 15 Up to 10 Up to 10 Up to 100 8 Zilker Cafe Estimated Solicitation Timeline RFP Published Pre-Proposal Meeting RFP Close Date RFP Evaluation RFP Demo and Interviews (if needed) Award Recommendation Posted to Austin Finance Online Award Recommendation Presentation to Contracts and Concession Committee and Parks and Recreation Board Feb 2025 March 2025 March 2025 April 2025 April 2025 May 2025 May 2025 Request for Council Action June 2023 9 Zilker Cafe Next Steps: • Proposal Evaluations and Selection of Vendor • Vendor Selection Presentation to: • Contracts and Concessions Committee; and • Parks and Recreation Board • Request for Council Action 10