02-1: Combined Contract Report, November 2024 — original pdf

Backup

Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Nov-24 Contract/Project Contract Type Phase NCP S / NS CCC PARB Council Notes Watercraft Concession at Barton Creek Recreation Management System Software Interlocal Agreement with AISD/S.A.F.E. (Swimming and Fitness Education) Swim Concession P/D N TBD TBD TBD Services P/D NCP Feb-25 Feb-25 Mar-25 Interlocal P/D NCP NS Jan-25 Jan-25 Feb-25 S S Interlocal Agreement with AISD/ Go Project Interlocal P/D NA NS TBD TBD TBD PARD is awaiting further direction from Central Procurement and Real Estate Services regarding next steps in the procurement process. In the meantime, a contract extension for one-year with a one-year option was offered to the concessionaire to avoid a break in services. The new solicitation was released on September 16, 2024 and closed October 31, 2024. Eight responses were received. Those deemed responsive will be evaluated. Project SAFE is an aquatic safety education and swim training program provided to the Austin Independent School District by the City of Austin’s Aquatic Division. Each spring, students are invited to their nearby City of Austin-operated aquatic facility for a two-week long learn-to-swim session. Each day, participants will get an opportunity to engage in curriculums approved by the internationally recognized Starfish Aquatics Institute. It is the City's hope that participation in the program leads to greater water safety practices among the participants. At the conclusion of the program, registration information will be provided for students to continue their learning by participating in additional City of Austin Parks and Recreation programs. The City and AISD entered into an agreement in 2005 relating to an educational program known as the GO PROJECT that is a community-based transition program for students with disabilities who are 18-22 years of age and that enables students to move beyond the high school setting and finish their education in a college or work environment. The City provides facilities for AISD's use in providing such classes to the identified students and is interested in continuing to do this. As the current agreement in almost 20 years old, the City wants to revisit and refresh the agreement to better meet all needs. Interlocal ACC Welding Program Partnership Interlocal P/D NA NS TBD TBD TBD Creating a partnership with Austin Community College’s (ACC) welding program. This program will allow students to gain firsthand experience working with historical iron fencing dating back to the 19th century. LEGEND 11/13/2024 Contract/Project Contract Type Phase NCP S / NS CCC PARB Council Notes P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable Contract Category Definitions Concessions: Relationship with for-profit or non-profit where the contractual partner earns money by using parkland. The contractual partner pays a portion of the revenue to PARD. PARD periodically evaluates whether this “service” continues to be a business need priority. Formal solicitations are typical for these relationships. In some cases, Council provides specific direction*. Contractual Obligation/Services: PARD enters into an agreement either for services or to provide services. May be driven by PARD business need or it may be Council directed. PARD periodically evaluates whether this “service” continues to be a business need priority. When services are provided to PARD, PARD typically allocates a portion of the general fund or other resources to pay for the services. Interlocal Agreements: PARD enters into an agreement with another governmental entity either for services or to provide services. May be driven by PARD business need or it may be Council directed. While PARD periodically evaluates the need for the “service”- there may be other considerations for maintaining the agreements Partnership: Cooperation, collaboration, working together for public benefit.- with non-profit organizations- and they are not necessarily subject to bid processes. These partners should adhere to recently developed base terms associated with partnership levels (operations and maintenance) PLD: Parkland dedication requirement for developers. Dates are subject to change based on project timeline. "Attachment A: Expiring Contracts" 11/13/2024 ATTACHMENT A - EXPIRING CONTRACTS Contract Category Definition Concessions: Relationship with for-profit or non-profit where the contractual partner earns money by using parkland. The contractual partner pays a portion of the revenue to PARD. PARD periodically evaluates whether this “service” continues to be a business need priority. Formal solicitations are typical for these relationships. In some cases, Council provides specific direction*. Contractual Obligation/Services: PARD enters into an agreement either for services or to provide services. May be driven by PARD business need or it may be Council directed. PARD periodically evaluates whether this “service” continues to be a business need priority. When services are provided to PARD, PARD typically allocates a portion of the general fund or other resources to pay for the services. Interlocal Agreements: PARD enters into an agreement with another governmental entity either for services or to provide services. May be driven by PARD business need or it may be Council directed. While PARD periodically evaluates the need for the “service”, there may be other considerations for maintaining the agreements Partnership: Cooperation, collaboration, working together for public benefit with non-profit organizations. These agreements are not necessarily subject to bid processes. These partners should adhere to recently developed base terms associated with partnership levels (operations and maintenance). PLD: Parkland dedication requirement for developers. Contract Name Type of Contract Contract Description AISD MACC Saturday Academy Interlocal AISD uses classroom facilities at the ESB-MACC for the implementation of the Saturday Academy, “Academia Cuauhtli” (AC) to implement targeted strategies of the plan, in conjunction with Nuestro Grupo, an Austin grassroots organization, to provide academic support and enrichment, youth development and culturally relevant instruction that aligns with the Texas Essential Knowledge and Skills curriculum and the Houston, Metz, Perez, Sanchez, and Zavala Elementary Campus Improvement Plans. Contract Term Beginning Date Contract Term Ending Date 11/13/2018 11/12/2024 (New Contract Execution Pending) Lone Star Tennis Company Management and operation of Austin Tennis Center. 12/18/2015 12/17/2024 Zilker Park Boat Rentals Concession Paddling watercraft rental concession on Lady Bird Lake 3/1/2006 2/28/2025 Rippner Tennis Management and operation of South Austin Tennis Center. 4/1/2016 3/31/2025 Lone Star Riverboat Concession Excursion boat concession on Lady Bird Lake 8/1/2015 7/31/2025 Texas Tennis Consultants Management and Operation of Caswell Tennis Center 5/15/2015 9/12/2025 Fairways Cantina Concession - Morris Williams Golf Course Concession Food and Beverage concession. One five -year option available. 9/30/2020 9/30/2025 Capital Area Council of Governments (CACOG) Interlocal Interlocal Agreement between the COA and CACOG for delivery of congregate meals to various PARD facilities. Renews automatically each year. 4/1/2011 9/30/2025 Contractual Obligation/Services Contractual Obligation/Services Contractual Obligations/Services 1 of 4 11/13/2024 ATTACHMENT A - EXPIRING CONTRACTS Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date Round Rock ISD Swimming Pool Interlocal Cooperation Agreement Interlocal 6/1/2010 9/30/2025 Parties jointly construct, maintain, use and operate a swimming pool located on Round Rock ISD property located at Round Rock ISD Canyon Vista Middle School. 12-month extensions available annually until 9/30/2031, when the pool returns to RRISD. Rowing Dock Concession Paddling watercraft rental concession on Lady Bird Lake 5/1/2002 10/31/2025 Austin Rowing Club - Waller Creek Boathouse Concession Austin Rowing Club management and operations agreement with the City of Austin for the Waller Creek Boathouse. 3/1/2012 2/28/2026 Expedition School Concession Paddling watercraft rental concession on Lady Bird Lake 10/28/2020 4/28/2026 AISD Literacy First Program Interlocal The purpose of the agreement is to support the funding of Literacy First Program offered to elementary school students in the Eastside Vertical Team. 10/1/2021 9/30/2026 AISD_Programs_IA Interlocal 5/1/2021 10/1/2026 The purpose of this Agreement is to continue cooperation between the City and AISD to provide outreach programs that support and reinforce the AISD state- approved curriculum and correlate to the Texas Essential Knowledge and Skills (TEKS) and that also enhance PARD's efforts to develop youth leadership and promote recreational, cultural, and educational opportunities for Austin's diverse communities. Ryan Sanders Sports Services, LLC - Clay/Kizer Concession Concession Golf Division-Renovation, Management of Food and Beverage Concession at Clay/Kizer. Two five-year extension option available. 10/12/2016 10/11/2026 ACC ESL Classes at Asian American Resource Center (AARC) Interlocal ACC offers ESL classes to the public at AARC. No extension options available. 1/1/2014 12/31/2027 Lower Colorado River Authority LCRA Interlocal 1/1/2023 12/31/2028 Interlocal agreement with Lower Colorado River Authority for the installation, maintenance, and replacement of buoys to assist boaters in recognizing hazards on Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plant on Lake Travis. Two 5-year extension options available. Pecan Grove Golf Partners - Butler Pitch & Putt Concession Golf Division-Renovation, Management of Operation of a golf concession. Two five- year extension options available. 7/10/2019 7/9/2029 YMCA of Austin AISD Swim ATX Texas Rowing Center Partnership Interlocal Construction of a joint use facility with the YMCA. The new facility was constructed, occupied and managed by the YMCA for offering and conducting of YMCA programs and other community-based programming. the City and AISD to provide a swim lesson program (lifeguard certification program) to the students of select AISD schools that will have the option of testing for the American Red Cross Lifeguard Certification. Students possessing an American Red Cross Lifeguard Certification will then be eligible to apply for lifeguard positions. 8/03/2010 8/2/2030 9/1/2023 8/31/2030 Concession Rowing and d\paddling watercraft rental concession on Lady Bird Lake. Two five- year extension options available. 11/1/2020 10/31/2030 2 of 4 11/13/2024 ATTACHMENT A - EXPIRING CONTRACTS Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date ACC and Turner Roberts Interlocal Interlocal agreement for trades training programs to be held at Turner-Roberts Recreation Center. One-year term, automatically renewed for five successive 12- month terms. 6/6/2023 6/5/2031 AISD Parque Zaragoza Fields Interlocal Use of Parque Zaragoza Softball Fields 11/23/2022 11/22/2031 Touchstone Golf, LLC Grey Rock Golf Club - Facility Management Agreement Contractual Obligations/Services Touchstone provides the management and other services necessary for the operations of the Golf Course Facility. Two four-year extension options. 12/21/2021 12/20/2031 Travis County Expo/ Center Lease Interlocal Agreement between COA and Austin Travis Co. Livestock show. 12/14/1986 12/14/2033 KS Eagle (Formerly Tejas Golf) Concession Driving Range - Concession. 5/19/2000 12/31/2033 AISD Butler Softball Fields Interlocal The city leases the Butler Fields to the AISD for it non-exclusive use for the Girls' Fast pitch Team in exchange for facility improvements. 1/6/2015 1/6/2035 AISD/Northwest/Garrison Baseball Fields Interlocal AISD has priority use of the baseball fields at these two facilities in exchange for facility improvements. 6/12/2015 6/11/2035 Austin Independent School District (AISD) Austin High School Interlocal 3/8/2012 3/7/2037 AISD and the City entered into an interlocal agreement to establish use, maintenance, rights and responsibilities for each of the five areas surrounding Austin High School. West Austin Youth Association Partnership WAYA to provide needed improvement to the ball fields at Lamar Beach and Town Lake Metropolitan Park. 8/01/2013 7/31/2038 AISD Austin Tennis Center Interlocal 1/1/2009 12/31/2039 The City and the District AISD desire to use the Tennis Center on a priority basis during certain times, and the city has agreed to such use of the Tennis Center by the District. A three-way agreement between the City, Downtown Austin Alliance, and the Austin Parks Foundation for the finance, design, construction and operation of Republic Square Park. Initial term is 15 years. Successive extensions of 10-year periods available. Republic Square - Parkland Improvement Agreement Partnership 2/10/2015 2/9/2040 AISD Shared Use of Shoal Creek Parking Lot Facility Interlocal agreement between the City of Austin and the AISD for shared parking at Austin Recreation Center / House Park Stadium. 8/18/1997 8/18/2047 AISD J.J. Pickle Elem School/St. John Community Center 2/8/2000 2/7/2050 The City and AISD plan to construct a community center in the St. John's neighborhood to meet the needs of the neighborhood for recreational and other community services during the same period of time. (Joint-use project) Interlocal Interlocal 3 of 4 11/13/2024 ATTACHMENT A - EXPIRING CONTRACTS Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date Roy Kizer AISD Interlocal AISD provided bond money for COA to construct four-hole practice facility. 11/5/2006 11/4/2056 AISD Lanier High School/Kennemer Swimming Pool Lot 8/10/2010 8/9/2060 The City of Austin has agreed to lease a portion of the park property to AISD for the construction and use of the Parking Lot, which will mutually benefit both parties. Texas Facilities Commission Interlocal agreement with the Texas Facilities Commission for the COA to take custodianship of the statues and display them at the Carver Museum. 9/26/2013 9/26/2112 University of Texas System Lions Municipal Golf Course Brackenridge Tract Interlocal TXDOT Municipal Maintenance Agreement The purpose of this agreement is to fulfill the lease provision referenced in article 2 of the lease agreement between the University of Texas and the City for the Lions Municipal Golf Course. Responsibilities of TXDOT for the maintenance, control, supervision, and regulation of certain State highways and/or portions of certain State highways located within corporate City limits. 5/25/1989 Extension granted on month-to- month basis. 9/10/1986 12/31/9999 Evergreen Interlocal Agreement Concerning Use of Equipment, Labor and Materials Travis County The City and County's purpose is to facilitate greater efficiency and cost savings through utilizing available resources. 3/29/1994 12/31/9999 Evergreen DAA/APF Operations of the Historic Downtown Austin Parks-Perpetual Partnership 1/17/2001 12/31/9999 Evergreen Agreement between different groups on cooperative terms to operate Historic Downtown Austin Parks. The groups in this agreement are PARD, Austin Parks Foundation, and Downtown Austin Alliance. GO PROJECT Cooperative/AISD Interlocal Agreement entered into and between AISD and City of Austin. This is to establish a GO PROJECT to help IDEA eligible aged and older high school students. 8/3/2005 12/31/9999 Evergreen Interlocal Interlocal Interlocal Interlocal 4 of 4 11/13/2024