03-1: 2024 Annual Concession Report Presentation — original pdf

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2024 ANNUAL CONCESSION REPORT Presented by Karen Charles and Denisha Cox Contracts and Concession Committee Meeting November 15, 2024 AUSTIN CITY CODE Austin City Code § 8-1-73 requires that on or before January 31st of each year, the director shall deliver a report to the Parks and Recreation Board and the Environmental Commission on the concessions granted under this division. The annual report, prepared under this section, shall include: • The name of each concession operating in Town Lake • An income and expenditure statement for each • The total number of watercrafts rented in Town Lake Metropolitan Park; concession; Metropolitan Park; and by a concession. • A statement describing any problems caused or created 2 Concessions Austin Rowing Club at Waller Creek Boathouse Butler Pitch and Putt EpicSUP Expedition School Lone Star Riverboat Cruises Rowing Dock Texas Rowing Center Zilker Café (temporarily closed) Zilker Eagle Railroad Zilker Park Boat Rentals 3 3 Contract Terms 4 FY24 Gross Sales, Expenditures, and Payments to the City s n o i l l i M $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 Butler Pitch and Putt (Pecan Grove Golf Partners) EpicSUP Expedition School Lone Star Riverboats Rowing Dock Texas Rowing Center Gross Sales Reported Expenditures Payments $3,167,723 $1,087,331 $255,218 $346,788 $213,122 $42,302 $28,877 $12,986 $2,712 $1,111,905 $1,098,532 $91,995 $1,696,571 $1,226,323 $175,953 $2,453,441 $2,102,044 $359,170 Austin Rowing Club at Waller Creek Boathouse $3,387,564 $3,064,653 $12,000 Zilker Eagle $315,563 $268,229 $- Zilker Park Boat Rentals $976,444 $645,066 $92,985 5  $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Annual Gross Sales Since 2020 Total Gross Sales FY20 $6,722,615 FY21 $12,380,735 FY22 $15,994,081 FY23 $13,554,936 FY24 $13,482,808 6 6 Capital Improvements Butler Pitch and Putt – $93,894 • New well water pump • Seasonal tree maintenance • Sod/Turfgrass installation • Updates to the putting green drainage system • Metal roof installation over outdoor trellis structures Rowing Dock – $6,676 • Ground Improvements 7 Concessions Outside of Lady Bird Lake Permit Type Term Permits Issued Cost / Permit Revenue Commercial Use – Food or Other Specific Park Use Commercial Use – Fitness Trainers Commercial Use – Performing Artists Golf Concessions (4 golf courses) TOTAL REVENUE COLLECTED Six month Single day Six month Single day N/A 22 (7,120 attendees total) 62 29 N/A $500-$1500 $50 $50/trainer $20/sound $0.45/attendee $10 N/A $22,825 $4,434 $280 $497,829 $525,368 8 Parks and Recreation Board Recommendations Environmental Impact In new contracts, consider recent studies and how that can impact water quality, the environment, safety, wildlife, and outdoor recreation. Revenue Share In new contracts, reevaluate the revenue sharing of that concession’s contract and weigh it against recent rates and the public’s ability to enjoy the park. 9 9 Environmental Commission Recommendations Marine Waste Disposal  Verify that three years of records have been maintained for entities that pump waste on Lady Bird Lake; include these monthly records in the public record.  Include waste pump-out data in both the public record and the Annual Report. Lake Safety  Continue to review the number of public and private boats typically on the lake and the City’s safety strategies and ability to meet capacity.  Provide information on how carrying capacity is being  Provide an update on unlicensed vendor activity and the addressed. actions being taken. Other Concession Considerations  Shuttles or transportation for underserved populations.  Public Benefit.  Provide an update on any new concessions.  Provide an update on the Zilker Eagle concession. 10 Marine Waste Disposal State Law Texas Commission on Environmental Quality (TCEQ)  Requires permits for boats with an on-board toilet.  Permits must be renewed every two years. City Code Lake Water Protection Program (Austin Water) PARD  Staff may inspect any boat or boat pump-out facility at any time to determine compliance with state law.  Program staff inspects Lady Bird Lake excursion boats annually during permit application process.  Contract requires Lone Star Riverboat Cruises to include manifests of pump-out activity in monthly reporting. 11 Lake Safety Lake Capacity  PARD continues to closely monitor use at peak times and regular rentals to ensure there is not a negative impact to the lake's capacity. Unlicensed Vendors  PARD staff and Park Rangers along with the Austin Police Department respond to reports of unpermitted concessions including watercraft activity. PARD continues to educate any identified vendors about commercial use on Parkland. 12 12 Annual Rentals Type of Boat EpicSUP Expedition School Rowing Dock Texas Rowing Club Austin Rowing Club Zilker Park Boat Rentals Totals 70 674 256 0 Canoes 0 3,427 3,616 0 5,574 12,687 Kayaks 5,450 25,589 25,877 18,770 17,552 93,912 SUPs 6,486 14,175 38,662 5,182 10,954 75,715 Electric Boats 0 0 0 5,236 0 5,236 Totals 11,936 1,000 43,191 68,155 29,188 34,080 187,550 13 Watercraft Rentals at Peak Times Holiday Week EpicSUP Expedition School Rowing Dock Texas Rowing Center Austin Rowing Club Zilker Park Boat Rentals Totals Spring Break Memorial Day Fourth of July Labor Day 402 735 727 418 0 1,428 1,709 945 1,273 5,757 142 2,779 4,994 1,602 2,640 12,892 145 3,002 6,146 1,847 2,259 14,126 81 1,734 3,071 1,343 1,319 7,966 Totals 2,282 368 8,943 15,920 5,737 7,491 40,741 14 Boat Inventory Stand-up Paddle Boards (SUPs) Type of Boat Kayaks Canoes Rowing Shells Electric Boats Coaching Boats/ Launches Total (not including launches) Austin Rowing Club EpicSUP Expedition School Rowing Dock Texas Rowing Center Zilker Park Boat Rentals 172 145 0 64 10 11 31 150 0 0 0 0 58 39 8 0 0 0 194 276 27 0 0 0 158 413 54 161 0 10 65 85 55 0 0 0 391 181 105 497 796 205 Total Boat Inventory by Fiscal Year FY20 | 1,640 FY21 | 1,924 FY22 |2,316 FY23 | 2,374 FY24 | 2,165 15 Other Concession Considerations New Solicitations  PARD considers the physical, social, and environmental capacity of the lake by including environmental requirements in concessionaire Requests for Proposals. Consistent Terms & Conditions for Contracts  In collaboration with Corporate Purchasing, PARD will use a standard contract template for all concession contracts. Contract components include:  Standard contract  Solicitation  Vendor proposal  Standard purchase terms and conditions  Supplemental purchase provisions 16 16 Public Benefit • • Austin Rowing Club – Provided free programming and discounts to youth and community groups; provided full and partial scholarships for families with demonstrated financial need. Value • Austin Rowing Club Butler Pitch and Putt – Provided passes for free rounds and clinics to local youth programs and non-profit fundraising events; provided cash donations to local charities on behalf of Business League winning teams. EpicSUP – Hosted monthly and Earth Day lake cleanup events; donated SUPs for events for Operation Get Out and Dam That Cancer; donated gift cards to local charities for fundraising events. • Lone Star Riverboat Expedition School – Provided free guided paddle sessions to individuals with severe cognitive disabilities and individuals with visual and hearing impairments; provided discounts for economically disadvantaged schools, individuals, and families. • Texas Rowing Club Lone Star Riverboat – Donated free passes to local schools and nonprofits for fundraising events, discounts given to seniors, provided reduced price tickets for bat watching cruises for the Education in Action summer program. 17 Public Benefit • • Rowing Dock – Provided free equipment use for community non-profit organizations; hosted nonprofit fundraising events, including Paddle for Puppies, Alzheimer’s Foundation Fundraiser, and Earth Day. Value • Austin Rowing Club Texas Rowing Center – Provided scholarships for youth rowing programs, summer camps, and adaptive programs; hosted Keep Austin Beautiful lake cleanups and other charitable paddling group events. Zilker Park Boat Rentals – Donated free watercraft rentals for Keep Austin Beautiful lake cleanup efforts; youth camps, such as Austin Sunshine Camp and Big Brothers Big Sisters; and PARD summer camps and after-school programs. • Lone Star Riverboat Zilker Eagle – Provided free tickets to be used during the third Wednesday of the month during community hours; provided discounted school group and birthday tickets. Texas Rowing Club 18 Staff Recommendations Per Austin City Code, § 8-1-73 • The Parks and Recreation Board and the Environmental Commission may make a recommendation related to: • Continuing an existing concession; • Terminating an existing continuation; and • Issuing a request for proposal for an expiring or new concession under this division. 19