02-1: Contracts Report, September 2024 — original pdf

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Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Sep-24 Contract/Project Contract Type Phase NCP S / NS CCC PARB Council Notes Watercraft Concession at Stratford Drive Concession P/D TBD TBD TBD S S S N N N N Concession P/D TBD TBD TBD Services P/D Feb-24 Feb-24 Mar-24 Interlocal P/D NS Sep-24 Sep-24 TBD Central Procurement cancelled this solicitation for a second time. PARD is awaiting further direction from Central Procurement and Real Estate Services regarding next steps in the procurement process. In the meantime, a contract extension may be offered to the existing vendor to avoid a break in services. PARD is awaiting further direction from Central Procurement and Real Estate Services regarding next steps in the procurement process. In the meantime, a contract extension may be offered to the existing vendor to avoid a break in services. Due to the need for inclusion of more detailed requirements for gateway services (credit card processing), this solicitation has been cancelled. The anticipated release for the revised solicitation is mid September 2024. City has budgeted funds to support a plan to provide culturally relevant academic support and enrichment, youth development, and culturally relevant instruction that aligns with the Texas Essential Knowledge and Skills (TEKS) curriculum. The City and AISD, in conjunction with Academia Cuauhtli, an Austin- based grassroots organization, that focuses on culture and language revitalization for students, seek to work together to implement targeted strategies of the plan. Watercraft Concession at Barton Creek Recreation Management System Software Interlocal Agreement with AISD/MACC Saturday Academy P/D - Planning & Development LEGEND A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable Contract Category Definitions Concessions: Relationship with for-profit or non-profit where the contractual partner earns money by using parkland. The contractual partner pays a portion of the revenue to PARD. PARD periodically evaluates whether this “service” continues to be a business need priority. Formal solicitations are typical for these relationships. In some cases, Council provides specific direction*. 9/3/2024 Contract/Project Contract Type Phase NCP S / NS CCC PARB Council Notes Contractual Obligation/Services: PARD enters into an agreement either for services or to provide services. May be driven by PARD business need or it may be Council directed. PARD periodically evaluates whether this “service” continues to be a business need priority. When services are provided to PARD, PARD typically allocates a portion of the general fund or other resources to pay for the services. Interlocal Agreements: PARD enters into an agreement with another governmental entity either for services or to provide services. May be driven by PARD business need or it may be Council directed. While PARD periodically evaluates the need for the “service”- there may be other considerations for maintaining the agreements Partnership: Cooperation, collaboration, working together for public benefit.- with non-profit organizations- and they are not necessarily subject to bid processes. These partners should adhere to recently developed base terms associated with partnership levels (operations and maintenance) PLD: Parkland dedication requirement for developers. Dates are subject to change based on project timeline. "Attachment A: Expiring Contracts" 9/3/2024 ATTACHMENT A - EXPIRING CONTRACTS Contract Category Definition Concessions: Relationship with for-profit or non-profit where the contractual partner earns money by using parkland. The contractual partner pays a portion of the revenue to PARD. PARD periodically evaluates whether this “service” continues to be a business need priority. Formal solicitations are typical for these relationships. In some cases, Council provides specific direction*. Contractual Obligation/Services: PARD enters into an agreement either for services or to provide services. May be driven by PARD business need or it may be Council directed. PARD periodically evaluates whether this “service” continues to be a business need priority. When services are provided to PARD, PARD typically allocates a portion of the general fund or other resources to pay for the services. Interlocal Agreements: PARD enters into an agreement with another governmental entity either for services or to provide services. May be driven by PARD business need or it may be Council directed. While PARD periodically evaluates the need for the “service”, there may be other considerations for maintaining the agreements Partnership: Cooperation, collaboration, working together for public benefit with non-profit organizations. These agreements are not necessarily subject to bid processes. These partners should adhere to recently developed base terms associated with partnership levels (operations and maintenance). PLD: Parkland dedication requirement for developers. Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date Texas Tennis Consultants Management and Operation of Caswell Tennis Center 5/15/2015 9/12/2024 Contractual Obligations/Services Capital Area Council of Governments (CACOG) Interlocal Interlocal Agreement between the COA and CACOG for delivery of congregate meals to various PARD facilities. Renews automatically each year. 4/1/2011 9/30/2024 Round Rock ISD Swimming Pool Interlocal Cooperation Agreement Interlocal 6/1/2010 9/30/2024 Rowing Dock Concession Paddling watercraft rental concession on Lady Bird Lake 5/1/2002 10/31/2024 Parties jointly construct, maintain, use and operate a swimming pool located on Round Rock ISD property located at Round Rock ISD Canyon Vista Middle School. 12-month extensions available annually until 9/30/2031, when the pool returns to RRISD. AISD uses classroom facilities at the ESB-MACC for the implementation of the Saturday Academy, “Academia Cuauhtli” (AC) to implement targeted strategies of the plan, in conjunction with Nuestro Grupo, an Austin grassroots organization, to provide academic support and enrichment, youth development and culturally relevant instruction that aligns with the Texas Essential Knowledge and Skills curriculum and the Houston, Metz, Perez, Sanchez, and Zavala Elementary Campus Improvement Plans. AISD MACC Saturday Academy Interlocal 11/13/2018 11/12/2024 Lone Star Tennis Company Management and operation of Austin Tennis Center. 12/18/2015 12/17/2024 Zilker Park Boat Rentals Concession Paddling watercraft rental concession on Lady Bird Lake 3/1/2006 2/28/2025 Rippner Tennis Management and operation of South Austin Tennis Center. 4/1/2016 3/31/2025 Lone Star Riverboat Concession Excursion boat concession on Lady Bird Lake 8/1/2015 7/31/2025 Contractual Obligation/Services Contractual Obligation/Services 1 of 4 8/28/2024 ATTACHMENT A - EXPIRING CONTRACTS Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date Fairways Cantina Concession - Morris Williams Golf Course Concession Food and Beverage concession. One five -year option available. 9/30/2020 9/30/2025 Austin Rowing Club - Waller Creek Boathouse Concession Austin Rowing Club management and operations agreement with the City of Austin for the Waller Creek Boathouse. 3/1/2012 2/28/2026 Expedition School Concession Paddling watercraft rental concession on Lady Bird Lake 10/28/2020 4/28/2026 AISD Literacy First Program Interlocal The purpose of the agreement is to support the funding of Literacy First Program offered to elementary school students in the Eastside Vertical Team. 10/1/2021 9/30/2026 AISD_Programs_IA Interlocal 5/1/2021 10/1/2026 The purpose of this Agreement is to continue cooperation between the City and AISD to provide outreach programs that support and reinforce the AISD state- approved curriculum and correlate to the Texas Essential Knowledge and Skills (TEKS) and that also enhance PARD's efforts to develop youth leadership and promote recreational, cultural, and educational opportunities for Austin's diverse communities. Ryan Sanders Sports Services, LLC - Clay/Kizer Concession Concession Golf Division-Renovation, Management of Food and Beverage Concession at Clay/Kizer. Two five-year extension option available. 10/12/2016 10/11/2026 ACC ESL Classes at Asian American Resource Center (AARC) Interlocal ACC offers ESL classes to the public at AARC. No extension options available. 1/1/2014 12/31/2027 Lower Colorado River Authority LCRA Interlocal 1/1/2023 12/31/2028 Interlocal agreement with Lower Colorado River Authority for the installation, maintenance, and replacement of buoys to assist boaters in recognizing hazards on Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plant on Lake Travis. Two 5-year extension options available. Pecan Grove Golf Partners - Butler Pitch & Putt Concession Golf Division-Renovation, Management of Operation of a golf concession. Two five-year extension options available. 7/10/2019 7/9/2029 YMCA of Austin Partnership Construction of a joint use facility with the YMCA. The new facility was constructed, occupied and managed by the YMCA for offering and conducting of YMCA programs and other community-based programming. 8/03/2010 8/2/2030 AISD Swim ATX Interlocal 9/1/2023 8/31/2030 the City and AISD to provide a swim lesson program (lifeguard certification program) to the students of select AISD schools that will have the option of testing for the American Red Cross Lifeguard Certification. Students possessing an American Red Cross Lifeguard Certification will then be eligible to apply for lifeguard positions. Texas Rowing Center Concession Rowing and d\paddling watercraft rental concession on Lady Bird Lake. Two five- year extension options available. 11/1/2020 10/31/2030 2 of 4 8/28/2024 ATTACHMENT A - EXPIRING CONTRACTS Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date ACC and Turner Roberts Interlocal Interlocal agreement for trades training programs to be held at Turner-Roberts Recreation Center. One-year term, automatically renewed for five successive 12- month terms. 6/6/2023 6/5/2031 AISD Parque Zaragoza Fields Interlocal Use of Parque Zaragoza Softball Fields 11/23/2022 11/22/2031 Touchstone Golf, LLC Grey Rock Golf Club - Facility Management Agreement Contractual Obligations/Services Touchstone provides the management and other services necessary for the operations of the Golf Course Facility. Two four-year extension options. 12/21/2021 12/20/2031 Travis County Expo/ Center Lease Interlocal Agreement between COA and Austin Travis Co. Livestock show. 12/14/1986 12/14/2033 KS Eagle (Formerly Tejas Golf) Concession Driving Range - Concession. 5/19/2000 12/31/2033 AISD Butler Softball Fields Interlocal The city leases the Butler Fields to the AISD for it non-exclusive use for the Girls' Fast pitch Team in exchange for facility improvements. 1/6/2015 1/6/2035 AISD/Northwest/Garrison Baseball Fields Interlocal AISD has priority use of the baseball fields at these two facilities in exchange for facility improvements. 6/12/2015 6/11/2035 Austin Independent School District (AISD) Austin High School Interlocal 3/8/2012 3/7/2037 AISD and the City entered into an interlocal agreement to establish use, maintenance, rights and responsibilities for each of the five areas surrounding Austin High School. West Austin Youth Association Partnership WAYA to provide needed improvement to the ball fields at Lamar Beach and Town Lake Metropolitan Park. 8/01/2013 7/31/2038 AISD Austin Tennis Center Interlocal 1/1/2009 12/31/2039 The City and the District AISD desire to use the Tennis Center on a priority basis during certain times, and the city has agreed to such use of the Tennis Center by the District. A three-way agreement between the City, Downtown Austin Alliance, and the Austin Parks Foundation for the finance, design, construction and operation of Republic Square Park. Initial term is 15 years. Successive extensions of 10-year periods available. Republic Square - Parkland Improvement Agreement Partnership 2/10/2015 2/9/2040 AISD Shared Use of Shoal Creek Parking Lot Facility Interlocal Interlocal agreement between the City of Austin and the AISD for shared parking at Austin Recreation Center / House Park Stadium. 8/18/1997 8/18/2047 AISD J.J. Pickle Elem School/St. John Community Center Interlocal 2/8/2000 2/7/2050 The City and AISD plan to construct a community center in the St. John's neighborhood to meet the needs of the neighborhood for recreational and other community services during the same period of time. (Joint-use project) 3 of 4 8/28/2024 ATTACHMENT A - EXPIRING CONTRACTS Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date Roy Kizer AISD Interlocal AISD provided bond money for COA to construct four-hole practice facility. 11/5/2006 11/4/2056 AISD Lanier High School/Kennemer Swimming Pool Lot Interlocal 8/10/2010 8/9/2060 The City of Austin has agreed to lease a portion of the park property to AISD for the construction and use of the Parking Lot, which will mutually benefit both parties. Texas Facilities Commission Interlocal Interlocal agreement with the Texas Facilities Commission for the COA to take custodianship of the statues and display them at the Carver Museum. 9/26/2013 9/26/2112 University of Texas System Lions Municipal Golf Course Brackenridge Tract Interlocal 5/25/1989 Extension granted on month-to- month basis. The purpose of this agreement is to fulfill the lease provision referenced in article 2 of the lease agreement between the University of Texas and the City for the Lions Municipal Golf Course. Responsibilities of TXDOT for the maintenance, control, supervision, and regulation of certain State highways and/or portions of certain State highways located within corporate City limits. Interlocal Interlocal TXDOT Municipal Maintenance Agreement 9/10/1986 12/31/9999 Evergreen Interlocal Agreement Concerning Use of Equipment, Labor and Materials Travis County The City and County's purpose is to facilitate greater efficiency and cost savings through utilizing available resources. 3/29/1994 12/31/9999 Evergreen DAA/APF Operations of the Historic Downtown Austin Parks-Perpetual Partnership 1/17/2001 12/31/9999 Evergreen Agreement between different groups on cooperative terms to operate Historic Downtown Austin Parks. The groups in this agreement are PARD, Austin Parks Foundation, and Downtown Austin Alliance. GO PROJECT Cooperative/AISD Interlocal Agreement entered into and between AISD and City of Austin. This is to establish a GO PROJECT to help IDEA eligible aged and older high school students. 8/3/2005 12/31/9999 Evergreen 4 of 4 8/28/2024