02-1: Draft Minutes of Parks Board Finance Committee, March 23, 2023 — original pdf

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PARKS AND RECREATION BOARD FINANCE COMMITTEE SPECIAL CALLED MEETING MARCH 23, 2023 PARKS AND RECREATION BOARD FINANCE COMMITTEE SPECIAL CALLED MEETING MINUTES THURSDAY, MARCH 23, 2023 The PARKS AND RECREATION BOARD FINANCE COMMITTEE convened in a SPECIAL CALLED meeting on THURSDAY, MARCH 23, 2023, at 1183 Chestnut Ave. in Austin, Texas. Chair Moore called the PARKS AND RECREATION BOARD FINANCE COMMITTEE Meeting to order at 12:02 p.m. Board Members/Commissioners in Attendance: Patrick Moore and Lisa Hugman. Board Members/Commissioners in Attendance Remotely: Kathryn Flowers. Board Members Absent: Laura Cottam Sajbel (Ex-Officio) and Sarah Faust. PUBLIC COMMUNICATION: GENERAL None 1. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee Meeting on February 23, 2023. The minutes from the meeting of February 23, 2023 were approved on Board Member Flowers’ motion, Chair Moore’s second on a 3-0 vote with one vacancy. Board Member Faust absent. STAFF BRIEFINGS 2. Staff briefing on the Parks and Recreation Department’s under resourced service expectations for Fiscal Year 2024. Vanorda Richardson, Financial Manager III Parks and Recreation Department gave a briefing and answered clarifying questions on ballfield light replacement. No action was taken on this item. 1 PARKS AND RECREATION BOARD FINANCE COMMITTEE SPECIAL CALLED MEETING MARCH 23, 2023 3. Staff briefing on the Parks and Recreation Department’s forecasted Fiscal Year 2024 budget. Vanorda Richardson, Financial Manager III and Nicholas Johnson, Financial Analyst III, Parks and Recreation Department gave a briefing and answered clarifying questions on impediments to PARD's flexibility in moving funds appropriated by Council. No action was taken on this item. DISCUSSION AND ACTION ITEMS 4. Discussion and possible action regarding the Austin Parks and Recreation Department’s Fiscal Year 2024 budget. The motion to recommend to the Austin City Council: 1) The approval of the PARD FY 2024 Operating Budget as presented in the FY 2024 Budget Forecast; 2) The allocation of additional funding on top of the proposed PARD FY 2024 Budget Forecast in such an amount as to fully fund the attached Under Resourced Service Expectations document ; and, 3) The allocation of sufficient additional funding on top of the proposed PARD FY 2024 Budget Forecast to fully fund a study regarding parkland visitation methodology, cost and best practices with the goal of recommending specific methods for parkland visitation tracking in the City of Austin, along with estimated cost figures was approved on Board Member Hugman’s motion, Board Member Flowers’ second on a 3-0 vote with one vacancy. Board Member Faust absent. FUTURE AGENDA ITEM None Chair Moore adjourned the meeting at 12:45 p.m. without objection. The minutes were approved at the DATE meeting on Board Member NAME motion, NAME second on a VOTE. 2