2-1: Boating Concessions on Lady Bird Lake Presentation — original pdf

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BOATING CONCESSION ON LADY BIRD LAKE STRATFORD DRIVE REQUEST FOR PROPOSAL Presented by: Margaret Stenz Contract Management Specialist IV Contracts and Concessions Committee September 16, 2022 1 BACKGROUND • In 1997, City solicits proposals for a Rowing and Sculling Concession on Town Lake. Rowing Dock is awarded contract for operations at undeveloped site at 2418 Stratford Drive, just west of the MoPac bridge. • Rowing Dock business purchased by current owner in 2010. Business changes focus from rowing to rentals of non-motorized watercraft, including canoes, pedal boats, kayaks, and stand-up paddleboards (SUPs). • Current contract • • • • • • Interim period (11/01/2000 – 04/30/2002) Basic period (05/01/2002 – 04/30/2007) Extension #1 (05/01/2007 – 04/30/2012) Extension #2 (05/01/2012 – 04/30/2017) Extension #3 (05/01/2017 – 04/30/2022) Extension #4 (05/01/2022 – 04/30/2023) 2 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Gross Sales Expenditures Payments FY2017 $1,604,595 $784,944 $135,268 FY2018 $1,824,348 $1,036,154 $133,373 FY2019 $1,645,790 $1,103,638 $146,717 FY2020 $1,467,756 $839,097 $143,031 FY2021 $3,162,693 $1,311,916 $138,037 Gross Sales Expenditures Payments 3 RFP GOALS AND REQUIREMENTS • Five years of experience to include record of safe operations • Supply all necessary watercraft and equipment • Non-motorized craft only • Capital investments/improvements ADA compliance • • Dock, gangway, and other structures • Pay for all utilities and waste removal • Fee schedule • Revenue share proposal • Monthly and annual reporting • Compliance with Council Resolution 20220728-192 • Does not impede implementation of the relevant recommendations of the Zilker Vision Plan Operations and Management • General Safety and Security Plan • Services and Pricing Plan • Marketing Plan • Programming Plan • Sustainability and Waste Management Plans • Integrated Pest Management Plan 4 CAPITAL IMPROVEMENTS • Improvements to be made by the Contractor include dock and gangway and any structures necessary for boat storage and rental operations. • All improvements or alterations must comply with the Americans with Disabilities Act (ADA) and current City codes and permits. • Vendor is responsible for obtaining all necessary permits and approvals. • Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. • Fixed assets and floating assets (e.g., floating docks) become the property of the City upon expiration or termination of the contract. 5 FEES FOR SERVICE • Contractor shall provide affordable rental options to the public. • Contractor shall submit a Services and Pricing Plan detailing all services, potential subcontractors, rental equipment, schedules, fees, and merchandise to be sold, for review and approval, as well as 60 days prior to any price increases or changes to the plan throughout the contract term. REVENUE SHARE • $1,500 monthly fee minimum • Revenue share to be negotiated (for example, 12% of annual gross revenue due in one lump sum payment) • Responder may offer a competitive revenue share proposal 6 PROPOSED EVALUATION MATRIX Operating Plan Capital Improvement Plan Management Plan Financial Plan Qualifications and Experience Local Business Presence Service-Disabled Veterans Business Enterprise Preference TOTAL 30 20 15 12 10 10 3 100 7 DRAFT SOLICITATION TIMELINE RFP published September/October 2022 RFP closed Proposal evaluation and recommendation December 2022 January 2023 Presentation to CCC March 17, 2023 Presentation to PARB March 27, 2023 Council approval Contract award April 2023 April 2023 8 PARD LONG-RANGE PLAN STRATEGIES AND SD23 OUTCOMES Long-Range Plan Strategies Relief from Urban Life • • Urban Public Spaces • Park Access for All Strategic Direction 2023 Outcomes Economic Opportunity and Affordability • • Health and Environment • Government that Works for All NEXT STEPS • Corporate Purchasing to release RFP in late September or early October • Present award recommendation at the March CCC meeting 9