B2-1: Briefing on Park Operations and Maintenance Agreement with The Trail Foundation — original pdf

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Briefing on the terms of the Park Operations and Maintenance Agreement with The Trail Foundation for portions of the Town Lake Metropolitan Park Parks and Recreation Board Parks and Recreation Department, City of Austin Christine Chute Canul, Partnership Manager, PARD Heidi Anderson, CEO, The Trail Foundation May 23, 2022 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to create opportunities for partnership agreements that benefit the community, and to outline roles and responsibilities between those groups and PARD. 2 The Trail Foundation (TTF) A 501(c)3 dedicated to protecting, enhancing, and connecting the Butler Hike-and-Bike Trail at Lady Bird Lake for the benefit of all. TTF/City of Austin Partnership Timeline 1971 – Public-private civic effort formed led by the Citizen’s Committee for a More Beautiful Town Lake 2003 – Town Lake Trail Foundation (now The Trail Foundation) was formed to continue the work of the Citizen’s Committee and ensure that the Trail remains one of Austin’s outstanding places 2014 – Boardwalk opens, completes the 10+ mile loop of the Ann and Roy Butler Trail 2015 – TTF adopted the Butler Trail at Lady Bird Lake Urban Forestry and Natural Areas Management Guidelines, developed by Siglo Group in consultation with TTF, Austin Parks and Recreation (PARD) and the City of Austin Watershed Protection Department (WPD). 2018 – PARD and TTF begin discussions to formalize partnership 2020 – Formal process begins to enter into phased Parkland Operations & Maintenance Agreement (POMA) with PARD ◼ ◼ ◼ ◼ ◼ ◼ 3 The Trail Foundation (TTF) A 501(c)3 dedicated to protecting, enhancing, and connecting the Butler Hike-and-Bike Trail at Lady Bird Lake for the benefit of all. 4 Ann and Roy Butler Hike and Bike Trail TTF Capital Projects 5 TTF Investment & Public Benefit Since 2003, TTF has invested more than $19,830,000 on the Butler Trail and the Town Lake Metro Park, including infrastructure projects, ecological restoration, and maintenance. (Pre-pandemic (2019) Annual TTF Investment: $3,319,731) Note: TTF will not receive any funding from the City as a part of the POMA Volunteer Impact Since January 2020: • 191 Volunteer Events • 2,802 Volunteers • 12,495 Native Plants and Trees Planted • 544 Yards of Mulch/compost Spread • 9.8 Acres of Wildflowers Planted • 15,625 Pounds of Trash Removed 6 Proposed Partnership Phasing 7 Roles & Responsibilities Below chart shows 2 examples of full roles and responsibilities by phase and asset as defined by party in the O&M Plan. 8 POMA Public Process TTF coordinates regular/ongoing community engagement outreach directly with PARD’s Communications & Engagement Unit and maintains consistency with the COA Public Participation Principles. 2018 ULI Panel Engagement Research & Planning 2019-20 TTF Focus Groups 2021 8.18 Enviro. Commission 8.24 PARB Strategic Planning 10.21 City Council 2022 5.23 PARB City Council Briefings ❑ Community engagement included interviews with 100 residents, business and community leaders, and representatives who shared their perspectives, experiences, and insights with the panel (hosted at City Hall). ❑ The panel held a final presentation for the community at the Austin Central Library and recommended formalizing the public/private partnership between the City and TTF, to allow each entity to build on the strengths of the other. 9 Park Operations and Maintenance Agreement (POMA) Operations and Maintenance Plan (exhibit to POMA) PARD Partnership A Requirements (annual) Programming Plan & Implementation Document (annual) 10 POMA Management Committee (ongoing) POMA Outline Partnership Agreement Terms ◼ Meet PARD Partnership A Criteria ◼ Delineate Roles and Responsibilities ◼ COA and TTF Management Committee (PARD, WPD, AIPP and TTF) ◼ PARD Director Annually Approves TTF Programming Plan (Council the initial two years) ◼ Annual Implementation Document ◼ Annual Reporting Requirements ◼ Annual Agreement Compliance Review ◼ 25-year initial term w/ up to five (5), 5-year extensions 11 ◼ Future Improvements ❑ Follows City Code ◼ Financials ❑ Reserve Fund ❑ Park Operations Fund ❑ Capital Repair Fund POMA Terms Operations & Maintenance ◼ Concessions ❑ Adhere to City Code ◼ Signage & Donor Recognition ❑ Follows City Code & PARD policies ◼ Communication ❑ Regular Meetings ❑ Public communication remains through 311 ◼ O&M Plan & Annual Implementation Document ❑ 10-year phasing plan with annual agreed upon implementation 12 POMA Terms Programming and Events Highlights ◼ TTF will never close The Butler Trail ◼ Community Events ◼ Community Programming ❑ Free and open to the public ◼ Environmental Stewardship ◼ Partners & Neighborhood/Community events ◼ Initial two years of POMA Annual Programming Plans to Council 13 50th Anniversary & Future POMA Impact ◼ 2022 Marks the Trail’s 50th Anniversary ◼ Began as a vision of Lady Bird Johnson, Ann Butler, and the Town Lake Beautification Committee ◼ TTF Continues that Vision A long-term, formal partnership between the City & TTF increases the resources and capacity available to maintain and enhance this iconic and beloved green space to the level it deserves. 14 Thank You! Questions or Comments 15