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Austin Parks and Recreation Department Financial Services Division PARB Financial Committee Presentation November 18, 2021 The Operating Budget Cycle Mid-Aug: Budget Adoption Oct 1: Start of Fiscal Year May-Jul: Proposed Budget Nov-Dec: Goal Setting Jan-Apr: Forecast Process 2 FY 2023 BUDGET CALENDAR (sample for illustration purposes only) 3 GOAL SETTING (Nov - Dec)  FY2023 Goals and Objectives – Communication at all levels of the Department 2023  In Alignment with PARB Long Range Plan and COA Strategic Direction  Direction from City Leadership frames direction and capacity for growth Goal/Project Estimate Resources Cost Forecast Request (if applicable) 4 FINANCIAL FORECAST (Jan – Apr) REQUESTS PARAMETERS: General Fund and Support Services departments must develop a forecast with only baseline requirements. In other words, the only increases allowable are those necessary to accommodate items previously authorized by Council. Examples of acceptable forecast items that increase the Department’s budget are: • Costs of a new facility that will be opened part-way through FY 2023 • Costs related to annexations or new facilities • Lease increases, legislative directives, contractual commitments Community Engagement – March and April Budget Forums Departmental Budget Presentations 5 DIVISION SUBMITTAL FORM Divisions Submit Requests with the following: • AS-IS State: What is the current situation? • TO-BE STATE: Why do you need an increase in funding/staff? • PARD Goals & SD23 impact • Proposed estimated expenditures 6 PROPOSED BUDGET (May - July) Components and other considerations of the Proposed Budget: City Manager/Budget Office approved Forecast Fee Changes and/or Additions Capital Improvement Projects (CIP) 5-year Requests Planning Boards and Commissions Recommendations Council initiatives 7 QUESTIONS? 8