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Zilker Cafe Conditional Use Permit Parks and Recreation Board Presentation Kimberly McNeeley, Director September 28, 2021 Summary: • Zilker Café renovations are complete, awaiting a food concessionaire to serve park patrons • A Conditional Use Permit is required to authorize the sale of beer/wine on land zoned “P” • The zoning of this defined portion of property from Public to Park and Recreation Services Special • The contemplation of beer/wine sales supported by previous actions including CCC, PARB & City Council via approval of the RFP process Board is an element to the process • While the PARB is not the sovereign/independent decision maker- a recommendation from the • The Planning Commission review anticipated on October 12, 2021 2 Clarifications perimeter, signage • Operational controls: 6’ non-climbable pool fence, defined vendor • Safety Measures in place: entry TABC licensed concession staff • Revenue generated is allocated to the COA General Fund 3 Pre-Solicitation Survey and Planning • Survey conducted in Spring 2015 prior to solicitation for Café issued What items would you like to be available? Responses included: • Beer, wine, whiskey, and alcohol. • Requests for a biergarten. Pre-Proposal Meeting RFP Close Date RFP Evaluation: Solicitation Timeline: Pre-Solicitation Meeting September 7, 2018 Concessions and Contract Committee Meeting: RFP Review/Committee Feedback RFP Published (including Committee Feedback) April 9, 2019 April 29, 2019 May 22, 2019 June 6, 2019 July 8, 2019 July 18, 2019 July 23, 2019 • Solicitation delayed due to building repairs schedule • Renewed solicitation process began in 2018 RFP Demo and Interviews: Top 2 Vendors Recommendation for Award Posted: Austin Finance Online Concessions and Contract Committee Meeting: Recommendation to PARB September 10, 2019 Parks and Recreation Board Meeting: Recommendation to City Council September 24, 2019 City Council Recommendation to Negotiate and Execute New Contract with Springfed LLC JV Contract Executed with Springfed LLC, JV October 3, 2019 October 18, 2019 4 Basic Contract Terms and Conditions • Contract Term: • Maintenance: Ten (10) years initial term; Extension with two (2) Five (5) years extension options • At its sole cost and expense, maintain a preventative maintenance program and make all regular and ordinary nonstructural building maintenance repairs • • • • Menu Selection: Includes options that are low in salt, sugar, saturated and trans fats; vegetarian and gluten-free; and include fruits and vegetables and whole grains • Has price points for healthy, nutritious foods that are reasonable and affordable for every visitor to the facility regardless of income or financial circumstance • May sell alcoholic beverages with prior written approval from the PARD Director • • If approved, alcoholic beverages are limited to the sale of beer and wine *Requires the Conditional Use Permit Process • Mobile vending cart for food/non-alcoholic beverages only; no alcoholic beverages permitted on mobile cart • Concessionaire and staff shall have and maintain all appropriate state and city permits, licenses, or certifications to handle, manage, prepare, distribute, and serve food and beverages • Maximize patronage and revenues through featured menu items, service, ambiance, special events, or other PARD approved methods *Process as regulated by the Land Development Code • Reporting: • Building and Maintenance Report • Maintenance and Repair Plan Facility Maintenance Plan • Integrated Pest Management Plan • • Waste Management Plan Housekeeping Plan • Staff Policy • • Criminal Background Investigations (CBI) for staff • • Audit by Certified Public Accountant Sales Report • Revenue Share Model: • Concessionaire shall pay the City quarterly installments of $17,500 equal to the sum of $70,000 annually • Concessionaire shall pay the City an annual lump sum payment consisting of eight percent (8%) of the Contractor's gross annual sales (minus sales tax and quarterly installments) 5 Site Overview 6 Vendor Area Clarifications • The vendor area will have a defined perimeter in which beer and wine may be sold and consumed • The demarcation of the defined area could vary with each future vendor, but will likely include railings, fences, planters and signage. PARD could potentially install a permanent fence in character with the architecture of the area • This area is just over 6,500 SF, or 0.04% of Zilker Metro Park 7 Requested PARB Action: Make a recommendation to the Planning Commission related to a Conditional Use Permit for the sale of wine and beer at the Zilker Café. 8