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The Austin Parks and Recreation Department and The Trail Foundation Partnership Agreement Parks and Recreation Board Parks and Recreation Department, City of Austin Christine Chute Canul, PARD Partnership Manager Heidi Anderson, CEO, The Trail Foundation August 24, 2021 The Trail Foundation 2 The Trail Foundation (TTF) A 501(c)3 dedicated to protecting, enhancing, and connecting the Butler Hike-and-Bike Trail at Lady Bird Lake for the benefit of all. TTF/City of Austin Partnership Timeline  1971 – Public-private civic effort formed led by the Citizen’s Committee for a More Beautiful Town Lake  2003 – Town Lake Trail Foundation (now The Trail Foundation) was formed to continue the work of the Citizen’s Committee and ensure that the Trail remains one of Austin’s outstanding places  2014 – Boardwalk opens, completes the 10+ mile loop of the Ann and Roy Butler Trail  2015 – TTF adopted the Butler Trail at Lady Bird Lake Urban Forestry and Natural Areas Management Guidelines, developed by Siglo Group in consultation with TTF, Austin Parks and Recreation (PARD) and the City of Austin Watershed Protection Department (WPD).  2018 – PARD and TTF begin discussions to formalize partnership  2020 – Formal process begins to enter into phased Parkland Operations & Maintenance Agreement (POMA) with PARD 3 TTF Investment & Public Benefit Since 2003, TTF has invested more than $17,550,000 on the Butler Trail and the Town Lake Metro Park, including infrastructure projects, ecological restoration, and maintenance. Pre-pandemic (2019) Annual TTF Investment: $3,319,731 Volunteer Impact Since January 2017:  219 Volunteer Events  3,988 Volunteers  15,687 Sapling Trees Planted  1,588 Yards of Mulch/compost Spread  59.4 Acres of Wildflowers Planted ...In addition to an increasingly robust volunteer impact program. Just this year, 400+ bags of trash were collected, and 71 screech owl nest boxes were made and installed. 4 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to create opportunities for partnership agreements that benefit the community, and to outline roles and responsibilities between those groups and PARD. 5 PARD Partnership | Partnership Pathways Partnership Configuration A Partnership A Criteria  Has a minimum 7-year history  of collaboration with PARD/CoA Is in alignment with CoA and PARD mission, vision, and values  Has a minimum 5 years of proven philanthropic fundraising with sustained and/or year-over-year growth related to specific vision plan projects, operational items, maintenance, and/or program activation 6 Park Operations, Maintenance and Programming Agreement (POMA) Partnership A Requirements (annual) Operations and Maintenance Plan (annual) POMA Management Committee (ongoing) Programing Plan (annual) POMA Operations Long- term plan 7 POMA Drafting and Review Process Re s e a r ch : ULI Ca s e St u d y , ET M Co n s u lt a n t s , Ce n t r a l Pa r k Co n s e r v a n cy In s t it u t e fo r Ur b a n Pa r k Cit y Le ga l Dr a ft a n d Ne go t ia t e POM A Pr e s e n t t o Bo a r d s a n d Co m m is s io n s POM A Su b m it t e d t o Dir e ct o r fo r Re v ie w a n d Ap p r o v a l; POM A Ex e cu t e d We e k ly M e e t in gs w it h Co A Gr o u n d s , M a in t e n a n ce , Op e r a t io n s , WPD, Fo r e s t r y a n d Pla n n in g Ro u t e O&M a n d Pr o gr a m m in g Pla n s fo r St a ff Re v ie w , Co m m e n t s a n d Up d a t e s Co u n cil Ap p r o v e t h e Ne go t ia t io n a n d Ex e cu t io n o f POM A 8 Capital Projects | Follow City/Code Review and Requirements • Involve Pertinent City Staff • Site Visit • Feasibility Review • Determine Next Steps PARD Community Activated Park Project Proposal Program Design Development | Parkland Improvement Agreement • Community Engagement in partnership with PARD • Boards and Commissions • CoA Project Manager Assigned • Follow Applicable City, Federal, State, Local Law/Code • Parkland Improvement Agreement; City Manager and/or Council Approve and Execute • City Project Manager Ensures PIA/City Construction Compliance • CoA Approve Final Design • Secure Necessary Permits • CoA Provides Notice to Proceed • CoA monitors construction; City provides final acceptance of constructed amenity Project Final Design, Permitting, Procurement & Construction 9 Outline Partnership Agreement Terms  Meet PARD Partnership A Criteria  Delineate Roles and Responsibilities  COA and TTF Management Advisory Committee  PARD Director Annually Approves TTF Programing Plan and Operations & Maintenance Plan (Council the first two years)  Meet Public Benefit Deliverables  Annual Reporting Requirements  Annual Agreement Compliance Review 10 Proposed Partnership Phasing 11 Ann and Roy Butler Hike and Bike Trail | The Trail Foundation 12 Partnership Agreement | The Trail Foundation | Collaboration Lady Bird Johnson Wildflower Center Keep Austin Beautiful Waterloo Greenway Austin Parks Foundation Shoal Creek Conservancy Austin Texas Musicians Young Men’s Service League Texas School for the Deaf Texas Conservation Corps AISD Public Works Watershed Protection Department Art in Public Places Austin Transportation Department Mexican American Cultural Center Camacho & Metz Recreation Centers Project Connect 13 South Central Waterfront Advisory Board Partnership Agreement | The Trail Foundation | Public Benefit 14 TTF/PARD POMA Review 8.18.2021 - Environmental Commission 8.19.2021 - Contracts and Concessions Downtown Commission (TBD) 8.24.2021 - Parks and Recreation Board 9.30.2021 - Council for Approval to Negotiate and Execute 15 Requested Action Make a recommendation to the City Council for the negotiation and execution of a partnership agreement with The Trail Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park. 16