C: August Contract Report — original pdf

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Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Aug-21 Contract/Project Contract Type Zilker Miniature Train Concess Contractual Obligation/ Services Phase N A NCP NA S / NS NA CCC NA PARB Aug-21 Council Sep-21 Development of a Land Management Plan for Austin Nature Preserves System Contractual Obligation/ Services A NCP S Sep-21 Sep-21 Oct-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department and the APF attorney. APF provided a status update on train specifications and site planning status at the February 23rd PARB meeting. Anticipated grand opening is Q4 of 2021. Currently, the contract is under review by the APF and COA Law Department. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. Presented draft scope of work to CCC on 8/21/2020. PARD worked with Austin Fire Department (AFD) to finalize proposal. Corporate Purchasing posted solicitation on by 2/1/2021, and it closed on 3/4/2021. Evaluation of responses began on March 25, 2021. In April, the evaluation team did not recommend a successful proposer. The solicitation will be re-posted on July 26, 2021 with a recommendation of award expected to be presented in September 2021. This will be a Qualified Management Agreement. The SOW was provided to PARB for review and comment at its May 25th meeting. Corporate Purchasing issued the solicitation on June 30, 2021. The solicitation was closed July 27, 2021. Four responses were received. Evaluation of proposals is underway to determine responsiveness. The contract with the current operator expires April 24, 2022. Staff is currently developing the Scope of Work (SOW), which will be presented to CCC in August 2021 to solicit member input regarding the draft scope of work. The release of the solicitation is scheduled for early October 2021. Grey Rock Golf and Tennis Facility Contractual Obligation/ Services P/D NA May-21 Oct-21 Nov-21 Concession P/D NA Aug-21 Jan-22 Feb-22 S S S Concession P/D NA Dec-21 Dec-21 Jan-21 The Purchasing Office will revisit the solicitation timeline in August 2021 and determine best bidding methodology. Concessionaire for Operation and Management of Watercraft Rental Concession on Lady Bird Lake (Rowing Dock) Concessionaire for Operation and Management of Watercraft Rental Concession on Barton Creek (Zilker Park Boat Rental) P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited 7/29/2021 Contract/Project Contract Type Phase NCP S / NS CCC PARB Council Notes S - Solicited NCP - No Contact Period in Effect NA - Not Applicable Contract Category Definitions Concessions: Relationship with for-profit or non-profit where the contractual partner earns money by using parkland. The contractual partner pays a portion of the revenue to PARD. PARD periodically evaluates whether this “service” continues to be a business need priority. Formal solicitations are typical for these relationships. In some cases, Council provides specific direction*. Contractual Obligation/Services: PARD enters into an agreement either for services or to provide services. May be driven by PARD business need or it may be Council directed. PARD periodically evaluates whether this “service” continues to be a business need priority. When services are provided to PARD, PARD typically allocates a portion of the general fund or other resources to pay for the services. Interlocal Agreements: PARD enters into an agreement with another governmental entity either for services or to provide services. May be driven by PARD business need or it may be Council directed. While PARD periodically evaluates the need for the “service”- there may be other considerations for maintaining the agreements Partnership: Cooperation, collaboration, working together for public benefit.- with non-profit organizations- and they are not necessarily subject to bid processes. These partners should adhere to recently developed base terms associated with partnership levels (operations and maintenance) PLD: Parkland dedication requirement for developers. Dates are subject to change based on project timeline. "Attachment A: Expiring Contracts" 7/29/2021