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BOATING CONCESSION ON LADY BIRD LAKE REQUEST FOR PROPOSAL Currently Operating as The Rowing Dock Presented by: Margaret Stenz Contract Management Specialist III Contracts and Concessions Committee August 19, 2021 1 CONCESSION LOCATION 2418 Stratford Drive, just west of the Austin Nature and Science Center 2 CONCESSION HISTORY  Opened for business in 1999, offering rowing memberships, lessons, and rentals. Contracted with the City in 2000  Purchased by current owner in 2010 and changed focus from rowing to rentals of canoes, pedal boats, kayaks, and stand-up paddleboards (SUPs)  Community partnerships with Texas River School, Austin Pets Alive, Keep Austin Beautiful, and others  Current contract Interim period (11/01/2000 – 04/30/2002) • • Basic period (05/01/2002 – 04/30/2007) • Extension #1 (05/01/2007 – 04/30/2012) • Extension #2 (05/01/2012 – 04/30/2017) • Extension #3 (05/01/2017 – 04/30/2022) 3 CONCESSION ASSETS CAPITAL IMPROVEMENTS  Wooden dock and gangway  Permanent 10-by-13-foot wooden hut on dock  Boat storage racks  2019  2016 • • Dock improvements: $108,500 Improvements to dock and shade structures, grounds, parking area, signage: $144,598  2011-2015 • Improvements to grounds and parking lot: $72,000 4 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Gross Revenue Expenditures Payments to City 2016 $983,391 $659,672 $136,077 2017 $1,604,595 $784,944 $135,268 2018 $1,624,347 $1,036,154 $133,373 2019 $1,645,790 $1,103,638 $146,717 2020 $1,360,022 $839,097 $143,031 5 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of experience with safety record • Supply all necessary watercraft • Non-motorized watercraft only • Sustainability (environmental) plan • Public benefit programs for youth and seniors • Fee schedule approval • Marketing plan • Monthly and annual reporting • Revenue share proposal Improvements • Capital improvement plan requires PARD’s written approval • Must spend a minimum amount equal to 10% of annual net income on facilities maintenance and capital improvements 6 CAPITAL IMPROVEMENTS LANGUAGE  Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. Any alteration made by the Contractor shall become the property of the City at the termination of the contract. City reserves the right to require Contractor to restore the property to its original condition at Contractor's expense. Contractor shall make written report to City Contract Manager of any needed repairs or suggested alterations or improvements  Improvement plans and any revisions are subject to the City’s written approval 7 MANAGEMENT AND OPERATIONS LANGUAGE  Concessionaire shall develop and maintain • a General Safety and Security Plan to address public safety issues, including watercraft safety education for patrons • a Public Benefit Plan that details programs and activities for youth and seniors  Concessionaire shall promote an on-site educational program, provided by the City of Austin Watershed Protection Department, that addresses Leave No Trace principles and ways to counteract the spread of zebra mussels, the existence of harmful algae blooms, and other possible public health hazards or threats to water quality  Concessionaire shall be responsible for daily removal of all solid waste, recycling, and compostable waste from the concession area at Concessionaire’s own cost and shall annually submit a general waste management plan to PARD for review and approval 8 FEES FOR SERVICE LANGUAGE rental options Affordable shall be provided to the citizens of Austin. Prices deemed affordable shall be determined by PARD staff based on market studies and historical concession pricing and services. Concessionaire shall submit a Services and Pricing Plan to the City Contract Manager for review and approval prior to any price throughout increases the contract term REVENUE SHARE LANGUAGE $1,500 monthly 10% of annual gross revenue > $180,000 due in one lump sum payment Responder may offer a competitive revenue share proposal 9 PROPOSED RFP EVALUATION MATRIX Operating Plan Capital Improvement Plan Qualifications and Experience Management Plan Revenue Share and Financial Plan Local Business Presence Service-Disabled Veterans Business Enterprise Preference 25 15 15 12 20 10 3 10 DRAFT SOLICITATION TIMELINE RFP published October 2021 RFP closed RFP evaluation and recommendation Presentation to CCC November 2021 November/ December 2021 January 11, 2022 Presentation to PARB January 25, 2022 City Council February 2022 Contract award March 2022 11 PARD Long-Range Plan Strategies and SD23 Outcomes Long-Range Plan Strategies • Relief from Urban Life • Urban Public Spaces • Operational Efficiency • Park Access for All Strategic Direction 2023 Outcomes • Economic Opportunity and Affordability • Health and Environment • Government that Works for All 12 NEXT STEPS  Incorporate CCC comments into the draft scope of work  Submit draft scope of work to Corporate Purchasing for review and approval  Present award recommendation at the January CCC meeting 13