B1: B-March 2021 Presentation — original pdf

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Austin Parks and Recreation Department FY 2022 BUDGET FORECAST Department Budget Overview FY 2021 Totals at a Glance FY 2021 Approved Budget FY 2021 Positions FY 2021 Sources $109.7 Million 744.75 FTEs Tax Supported: 75% Fees/Other: 22.3% Grants/Other: 2.7% FY 2021 Budget by Program FY 2021 Budget Highlights • • • $638K for Forestry Services for Parkland Acquisitions $150K for Contractual Increases $1.2M Operations & Maintenance Support Support Services 5% Transfers, Debt Service, and Other Requirements 11% Park Planning, Development, Operations and Maintenance 27% Community Services 57% 2 Department Overview Data and Highlights PARD SD23 Goals and Measures • Activate and enhance urban park spaces to provide flexible and diverse programming • • • Align accessible and diverse programs and services with community needs and interests Ensure the parks system preserves recreational and natural spaces to serve as a respite from urban life Expand and improve access to parks and facilities for all 85% 75% 65% 55% FY21 Expenditure Budget by Category 85% 74% 70% 64% Residents satisfied Residents with access 2020 Actual 2021 Goal 2016 2017 2018 2019 2020 2021 734.75 744.75 693.75 695.75 719.25 694.75 FTE 3 Contractuals 30.2% Commodities 4.5% 750 740 730 720 710 700 690 680 670 660 Personnel 65.3% Department Budget Overview FY 2022 Proposed Total PARD Budget Forecast FY 2022 Proposed Budget FY 2022 Proposed Positions $113.5 Million* 766.75 FTEs FY 2022 General Fund Highlights General Fund Budget Increase - $3.8M** Standard City-Wide Cost Drivers - $1.3M • • • Employee Wage Adjustment Increases Fleet Maintenance and Fuel City Support Services Requested Department-Wide Cost Drivers - $2.5M Increases to accommodate items previously authorized by Council  Park Ranger Program Increase  Cemetery Interment Unit Increase  Operations & Maintenance Support *Includes Enterprise Golf Fund **Estimate only. FY22 Budget is still under development, pending City Council approval. FY 2022 Sources Tax Supported: 75% Fees/Other: 22.3% Grants/Other: 2.7% 4 Department Budget Overview FY 2022 Budget Proposal BASE COST DRIVER DEFINITION: General Fund and Support Services departments must develop a forecast with only baseline requirements. In other words, the only increases allowable are those necessary to accommodate items previously authorized by Council. Examples of acceptable forecast items that increase the Department’s budget are: • Costs of a new facility that will be opened part-way through FY 2022 • Costs related to annexations or new facilities • Lease increases, legislative directives, contractual commitments Unmet Needs: Due to current financial limitations related to property tax caps and the COVID-19 response, unmet needs are not being accepted from Departments for expanded programing, services or personnel, etc., unless it qualifies as a base cost driver. Unmet needs may be addressed using the following opportunities: • Community Requests • Council Actions • Boards and Commissions Recommendations 5 Department Budget Overview FY 2022 Zero Budget Impact FTEs Requested positions, preliminary funded by fees or the reallocation current funding Landscape Architect II – Preliminary funded by parkland dedication fees Forester, Forestry Specialist, (2) Forestry Technician Senior, (3) Forestry Technician – Preliminary funded by existing Forestry budget, work to be done in house instead of contracted Plumber I - Preliminary funded by existing Aquatics budget, work to be done in house instead of contracted Coordinator , Program Development – Preliminary funded by existing Administration budget IT Application Developer Sr - Preliminary funded by existing Administration budget 6 Department Budget Overview FY 2022 Adjustments Meet Business Needs Equity Coordinator – Internal position has been reclassed to meet business needs and will preform the following duties: • • • Implement, monitor and evaluate the Parks and Recreation Department specific Equity Assessment recommendations and associated outcomes Facilitate and manage the Parks and Recreation Department’s Long Range Plan strategies and associated outcomes through an equity lens Establish department accountability and performance measures for specific work projects related to the Equity Assessment and Long-Range Plan Temporary Employee funding is being reallocated to meet the following needs: • Department Wide Security Internal Auditing • • FEMA Reconciliation 7 General Fund Department Revenue Forecast FY21 Budget Revenue of $14.5 million FY21 Projected Revenue of $4.2 million The COVID-19 pandemic continues to have a significant impact on PARD’s FY21 revenue budget. FY22 Proposed Revenue : $8.5 million The growth estimate factors in elements, such as (but not limited to): concession contracts, interment services, pool entry fees, and summer camp registration. FY16-FY22 Revenue Vs Expenses ($ Millions) 110.0 60.0 10.0 -40.0 75.0 79.9 83.1 92.2 98.4 101.6 105.3 11.3 11.9 12.6 14.4 10.8 4.2 8.5 2016 2017 2018 2019 2020 2021 2022 Expenses Revenue 8 Does not include Enterprise Golf Fund Boards and Commissions Participation o Focus on maintaining existing services o Committed to inclusiveness and transparency o Boards & Commissions input due April 9th 9 Next Steps Boards & Commissions Recommendations April 9 Departments Budget Submission May 7 Proposed Budget Presented to Council July 9 Budget Public Hearings July 22 & 29 Council Budget Work Sessions July 27 & Aug 3 Tax Rate Hearing and Budget Adoption August 11 10 Questions 11 Department Budget Overview FY 2022 Budget Forecast – Unmet Needs Department needs that may not meet the definition of a base cost driver during the Financial Forecast process for inclusion in the budget. While not an all-inclusive list the following are examples of need: Increase summer camp and afterschool attendance capacity, Extend hours at Bartholomew pool, Add more staffing at Barton Springs Pool, Add security services for various pool facilities, Enhance department-wide security support, Increase in department-wide training support, and Increase in community engagement support, and Enhance Park Rangers program. 1