B2: DePalma Innovative Procurement Presentation — original pdf

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Photo by marsroverdriver Innovation in Procurement Strategies in Helping Innovative Solution Providers Find the Door to Austin Parks Presentation by Rich DePalma, Board Member City of Austin Parks and Recreation Board September 11, 2020 Question Is it difficult for new or innovative materials, services and solutions to become known by the City of Austin and for our purposes, the Parks and Recreation Department? Based on my board experience, the answer is yes. Based on my professional experience, the answer is yes. It is okay. It is normal for local governments but doesn’t mean we shouldn’t do better. Procuring innovative solutions is a way we increase efficiencies, improve sustainability, save money, and/or provide an even better experience for park users. This is one way the 11th largest U.S. city can lead. Examples of Possible Solutions What are we missing? • RFID / QR Code / Mobile Ap to engage the trail or park user. • Augmented Reality to show the hydrology, fauna or historical figures in original spaces. i.e. Tonkawa tribe, Andrew Zilker, Elizabeth Ney, a Pleurocoelus or Barton Springs • Innovative materials for quick set infrastructure repair. • Sensor based security systems that can interpret human activity at night including size of the individual. • Can we work with UT as a The Continuum of Innovation Procurement Opportunities Industry day Portal Rfi procurement Exchange Information with the Vendor Allow vendors a 24/7 way to introduce Periodically release an RFI looking for Procure the solution through a Community. What is PARD looking for? new concessions, solutions, materials new services, solutions, and materials competitive contract but include What does the vendor community have or just concepts. that can be useful to the department. interlocal clauses so that other park to offer? What is our process? Make it twice a year so the vendor can systems can use it. Maybe even think be ready. The RFI route provides more bigger? structure and assurance that the information will be reviewed. 4 Industry day Learn from Each Other – Get Everyone Ready What is Industry Day? Great explanation by acqnotes.com. Industry Day is an event held by a Department of Defense (DoD) Program Management Office (PMO) to present the plans for a current or future procurement to representatives from industry. It is usually held prior to a Request for Proposal (RFP) being released or any major changes in a program. It’s an opportunity for the government to expresses its goals, schedule and solicit feedback about a procurement. Industry Day can range from a few hours to three days in length. Usually during industry day there is opportunity for industry to sit down with program office personnel in a private one-on-one session to ask questions and give feedback. Industry Day is a good opportunity for industry to get a good understanding of what the government needs. Typical Industry Day Goals: • To ensure synergy between the DoD program office and Industry representatives • Incorporate Industry comments into the RFP development process • Communicate interoperability and open standards • Communicate program requirements and schedule • Gain a better understanding of recent Industry developments • Provide updates to Industry on future program developments and acquisitions Industry Day Example City of San Antonio and the San Antonio Economic Development Corporation Directed focus around specific topics It is happening everywhere! Whatever the Route – Great Way to Identify New Vendors Completion Delivers Value to Our Residents Increasing the Vendor List for Future Projects Industry Day and RFI U.S. Department of Energy The U.S. Department of Energy (DOE) today issued a Request for Information (RFI)/Sources Sought for the Environmental Management (EM) Nevada Environmental Program Services (EPS) procurement at the Nevada National Security Site (NNSS). The RFI/Sources Sought is seeking to solicit input via capability statements from interested parties with the specialized capabilities necessary to meet all or part of the element of scope for the upcoming competitive procurement(s) for the EM Nevada EPS requirement. Within these capability statements, DOE is seeking feedback from contractors and other interested parties regarding options for innovative approaches for the performance of the major Elements of Scope as well as insight into potential contracting alternatives. An Industry Day and one-on-one information exchange sessions are scheduled for January 23- 24, 2018. The events will be held at the Frank H. Rogers Building located at 755 East Flamingo Rd in Las Vegas, NV, 89119. A Community event will also be held on January 17, 2018. The event will take place during the Nevada Site Specific Advisory Board meeting starting at 4:00pm PST at the Beatty Community Center located at 100 A Avenue South in Beatty, NV. The purpose of the events are to exchange information among interested parties, including industry participants and community stakeholders, to improve the understanding of the requirements and industry capabilities, enhance DOE’s ability to obtain quality services, and increase efficiency in the procurement process. This market research will assist DOE with identifying interested and capable sources and developing its acquisition strategy. Key market research goals include identifying and minimizing barriers to competition, evaluating small business capabilities, identifying risks, identifying potential requirements definition and contract alternatives, and identifying appropriate terms and conditions. Additional information, including registration information for the Industry Day and Community events, is available at: https://www.emcbc.doe.gov/SEB/EMNevadaEPS/ Portal Create the opportunity 24/7 A Simple Portal U.S. Communities Now Omnia Partners Always Be Searching A Portal with a Purpose Lower Colorado River Authority Request for Information How do we learn more but not make it a burden to the private and nonprofit sector? The Request for Information Eliminating Barriers to Providing Information on New Services, Solutions and Materials The Request for Information It Doesn’t Have to Be Complicated Going Right to Request for Proposal One of My Favorites – the former U.S. Communities Cooperative Contracting Program Now Omnia Partners Don’t Forget to Advertise the RFI! The RFI is only going to reel as far as you throw the net. A Framework of the RFI Review Process 02. Collect Contracting collects RFI responses and determines applicable divisions. 03. Distribute to Divisions Applicable divisions are given RFI responses to review. 04. Review Designated staff from the divisions are given responses to review with the criteria of will create efficiencies, save money, increase safety, provide for greater sustainability, or create a better experience for park users. 01. RFI Is Released 06. Procure Innovation Initiate regular procurement process. 05. Hold Meetings Get clarifications with vendors with interesting solutions. 05. Discuss Interesting Offerings Executive team discusses offerings. 2 4 City of Austin Cooperative Contracting Innovation and innovation in procurement starts at home. Cooperative Contracting City of Austin, Why Not? Example – S.A.V.E. Just in technology alone the City of Austin during the last five fiscal years has spent over $233M through the State of Texas Department of Information Resource Cooperative Program. DIR charges vendors up to 2% as a Cost Recovery Fee to run the program. Most nonprofessional services, technologies and commodities can be purchased through a cooperative contracting program. Maybe the City should lead the region on procurement and generate cost recovery. Cooperative Contracting The City has the Authority https://statutes.capitol.texas.gov/Docs/GV/htm/GV.791.htm