B3: Interlocal Agreement Fact Sheet — original pdf

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INTERLOCAL AGREEMENT BETWEEN SAVE HISTORIC MUNY DISTRICT AND THE CITY OF AUSTIN TO MANAGE AND OPERATE THE FOOD AND BEVERAGE CONCESSION AT LIONS MUNICIPAL GOLF COURSE Agreement Overview The City operates the Lions Municipal Golf Course (Lions), located at 2901 Enfield Road, through a lease agreement, a component of the Brackenridge Development Agreement between The University of Texas System (UT System) and the City. The status of Lions Municipal Golf Course, a golf course with historical importance, is uncertain. Save Historic Muny District (SHMD) was created by the Texas Legislature in June 2019 to preserve the 141.35 acres as a public golf course and publicly available parkland. While UT System considers various options for the future of the property, SHMD and the City are collaborating to preserve the property as the Lions Municipal Golf Course in perpetuity. As part of that collaboration, the City wishes to permit the SHMD to manage and operate the food and beverage concession at Lions. The agreement with the previous food concessionaire at Lions terminated in May, and because the City's lease with the University is month to month, a new solicitation was not conducted. Currently, food services are being offered by a temporary food truck. What is the Purpose of the Agreement? This is an interlocal agreement between the City of Austin and the Save Historic Muny District to allow SHMD to operate and manage the food and beverage concession at Lions Municipal Golf Course. What is the Term of the Agreement? The term of this agreement shall run congruent to the current golf course operating lease agreement with UT System and the City. The current lease agreement is a month- to-month agreement with five (5) months minimum notification of termination. This agreement will continue until the lease is terminated, the golf course is sold, or as otherwise agreed to in writing by the parties. Page 1 of 2 INTERLOCAL AGREEMENT BETWEEN SAVE HISTORIC MUNY DISTRICT AND THE CITY OF AUSTIN TO MANAGE AND OPERATE THE FOOD AND BEVERAGE CONCESSION AT LIONS MUNICIPAL GOLF COURSE What Services and Deliverables Will SHMD Provide? • SHMD will solicit and contract with a vendor to provide a food service concession operation at Lions, acceptable to the City and approved by the PARD Director, before the vendor enters or conducts operations at Lions. • SHMD will ensure that the food service concession operation and vendor meet all the requirements as provided in Attachment “A”. • SHMD will utilize proceeds received from the food and beverage concession operations to make ongoing improvements to the Lions’ infrastructure and equipment. All proposed improvements must be approved by PARD. • SHMD will provide the City with a concession schedule, menu and price listing, and documentation of SHMD and vendor required insurance coverage. • SHMD shall prepare and submit a report in a prescribed form to the City’s Contract Manager. The report shall include: i. Total gross revenue for all items sold by vendor at Lions. ii. Total expenses. iii. Total revenue paid to SHMD by the vendor. iv. Total of balance of account established for future site improvements to the Lions Municipal Golf Course infrastructure or equipment utilized by the golf course. • SHMD shall establish and maintain books, records, and accounting systems relating to revenues and expenses incurred by the SHMD and paid from revenues in accordance with standard accounting practices and principles. What Services and Deliverables Will the City Provide? • City will allow SHMD to manage and operate a food and beverage concession at Lions. • City will oversee and monitor SHMD’s performance under this agreement through periodic site visits and reporting requirements. • City will provide Vendor with a calendar of events, including official City holidays, observed by the Lions Municipal Golf Course. • City will allow Vendor the right to store certain equipment that support concession operation, supplies and materials in a designated area approved by the City. • City will provide or coordinate daily trash collection services at Lions. What are the Next Steps? • Request for City Council Action– September 17, 2020 • Action by SHMD Governing Body • Negotiate and Execute Agreement with SHMD Page 2 of 2