B: August Contract Report — original pdf

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Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 17-Aug-20 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB Sep-20 Council Oct-20 Operation Boating Concession on Lady Bird Lake (Texas Rowing Center) A Y S Jun-20 Jun-20 Aug-20 Concessionaire for Operation and Management of Hancock Golf Course P/D N S Oct-20 Oct-20 Nov-20 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department. Solicitation was released 3/23/2020 with an original close date of 4/23/2020. However, the COA Purchasing Office extended the proposal submittal deadline until 4/30/2020. CCC and PARB approvals completed in June. Recommendation scheduled for City Council on August 27, 2020 The Request for Proposal (RFP) for a Concessionaire for Operation and Management of Hancock Golf Course is on hold due to the uncertainty surrounding the COVID-19 impact on the City’s golf program. Estimated timeframe for the RFP release is July/August of 2020. 8/11/2020 Interlocal Agreement with Save Historic Muny District (SHMD) to Operate and Manage Food Concession at Lions Municipal Golf Course. P/D NA NS Aug-20 Aug-20 Sept-20 Development of a Land Management Plan for Austin Nature Preserves System P/D NA S Aug-20 Aug-20 Dec-20 Concessionaire for Operation and Management of a Boat Rental on Barton Creek P/D N S Oct-20 Dec-20 Jan-21 P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable Dates are subject to change based on project timeline. 8/11/2020 Lions Municipal Golf Course is owned by The University of Texas and is leased to the City. The agreement with the previous food concessionaire at Lions terminated in May, and because the City's lease with UT expires in December, a new solicitation was not conducted. Currently, food services are being offered by a food truck. SHMD, a special district created by the Texas Legislature to preserve the historic golf course, is interested in operating and managing the food concession at Lions, and potentially purchasing the property in the future. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. The City is seeking a concessionaire to operate and manage a boating concession located at Zilker Park. The current contract expires 2/28/2021. The draft scope of work will be presented to the CCC on August 11, 2020. "Attachment A: Expiring Contracts" Mexic-Arte Improvement of Cultural Facilities Provides for City bond funds ($5M) for improvements of museum. 9/17/2010 ATTACHMENT A - EXPIRING CONTRACTS Texas Rowing Center Rowing and Sculling - Concession. No extension options available. University of Texas System Lions Municipal Golf Course Brackenridge Tract The purpose of this agreement is to fulfill the lease provision referenced in article 2 of the lease agreement between the University of Texas and the City for the Lions Municipal Golf Course. Players Concessions - Morris Williams Concession Morris Williams -- Food and Beverage Concession. One two-year option available. 10/22/2012 12/31/2018 New contract development underway due to increase in bond funds 10/1/1996 5/18/2020 - 180-day holdover is in place until a new contract is executed. 5/25/1989 5/25/2020 - Extension granted until 12/25/2020 5/25/2020 - New solicitation underway Norwood Parkland Improvement Agreement Norwood Park Foundation, Inc., is donating financial and other resources to stabilize, construct, and rehabilitate the Norwood House for use as a community meeting space and potential revenue generating event facility. 7/10/2013 7/9/2020 - New agreement under development West Austin Youth Association AISD Literacy First Program West Austin Youth Association Recreation Center SKSC. COA co-sponsorship youth services provided to Austin Citizens by WAYA at $82,000 annually. Three one- year options remaining on contract. The purpose of the agreement is to support the funding of Literacy First Program offered to elementary school students in the Eastside Vertical Team. Three one- year automatic renewals remaining. 9/1/2011 9/29/2020 10/1/2017 9/30/2020 Capital Area Council of Governments (CACOG) Interlocal Agreement b/w the COA and CACOG for delivery of congregate meals to 8 PARD facilities. Renews automatically. 4/1/2011 9/30/2020 AARC/ACC ESL Classes Interlocal Agreement ACC offers ESL classes to the public at AARC. No extension options available. 1/1/2014 12/31/2020 AISD Mowing AISD provides the mowing services for co-owned City of Austin/AISD property. 2/28/2016 2/27/2021 Zilker Boat Rental - Howard Barnett Management and operation of a canoe rental - Concession. 3/1/2006 2/28/2021 Houston-Tillotson University - Downs Field Agreement to permit Austin Metro Baseball League AMBL and HT the use of Downs Field for practice and games during May through August of year. 10/31/2016 10/30/2021 Austin Metro Baseball League-Downs Field Agreement to permit Austin Metro Baseball League AMBL and HT the use of Downs Field for practice and games during May through August of year. 10/31/2016 10/30/2021 Touchstone Golf, LLC Grey Rock Golf Club - Facility Management Agreement Touchstone provides the management and other services necessary for the operations of the Golf Course Facility, 2/1/2012 12/30/2021 1 of 6 7/17/2020 Mexic-Arte Improvement of Cultural Facilities Provides for City bond funds ($5M) for improvements of museum. 9/17/2010 12/31/2018 New contract development underway due to increase in bond funds ATTACHMENT A - EXPIRING CONTRACTS Rowing Dock Rowing and Sculling - Concession 11/25/2003 4/30/2022 APF Park Concession Agreement - My Thai Mom - Old Bakery and Emporium 5/14/2015 5/13/2022 City owns the Old Bakery located at 1006 Congress, and wishes to conduct a concession program under which the Austin Parks Foundation will manage a breakfast and lunch food and beverage concession in the outdoor space at the Old Bakery. Amended and Restated Agreement with ZBG Conservancy Agreement to allow Garden Council to use Garden Building to continue the development of Zilker Municipal Gardens. 10/1/2019 9/30/2022 Lower Colorado River Authority LCRA Cooperation 1/1/2007 12/31/2022 LCRA will install, maintain, and replace buoys, signs, cables, an/or markers and appurtenances. Buoys to assist boaters in recognizing hazards associated with Tom Miller Dam. Hosteling International - USA User agreement for use of city premises located at 2200 S. Lakeshore Blvd. by Southwest Texas Council of Hosteling International. 1/1/2013 1/1/2023 Athletes Services Network America Late Night Youth Recreation Services 2/26/2020 2/25/2023 Austin Rowing Club - Waller Creek Boathouse Austin Rowing Club (ARC) management and operations agreement with the City of Austin for the Waller Creek Boathouse. 3/1/2012 2/27/2023 Girl Scouts of Central Texas - License Agreement Zilker Cabin The City has a license agreement for the use of the Zilker Cabin by the Girl Scouts of Central Texas. Two 5-year extensions remaining. 5/1/2014 4/29/2023 Austin Archery Club User agreement for use of Parkland for Construction of Archery Club and Range. 1/26/1976 7/27/2023 Catellus Austin Park Maintenance at Robert Mueller Development. 7/29/2010 12/2/2024 Lone Star River Boat Paddlewheel Boat/Town lake - Concession. One five-year extension option available. 8/1/2015 7/31/2025 Austin Symphony Square Lease/Partition Waller Creek Conservancy 6/1/1975 12/31/2025 Lease with Symphony was entered into by Urban Renewal Agency, a municipal corporation not under the jurisdiction of COA. In May 1982, all Urban Renewal Agency property, including Symphony Square, were conveyed by Warranty Deed to COA. Warranty Deed required COA to honor lease agreements. Several historic buildings are maintained on the property by the Symphony. 2 of 6 7/17/2020 Mexic-Arte Improvement of Cultural Facilities Provides for City bond funds ($5M) for improvements of museum. 9/17/2010 12/31/2018 New contract development underway due to increase in bond funds Milago Condominiums/TD Glade/Joint Venture 2/20/2001 02/19/2026 ATTACHMENT A - EXPIRING CONTRACTS TD/Glade is constructing 54 Rainey Place Condominiums adjacent to parkland owned by the City. The parties wish to enter into an agreement to allow TD/Glade and the City to share responsibilities for such improvements to the park. Ryan Sanders Sports Services, LLC -Clay/Kizer Concession Golf Division-Renovation, Management of Food and Beverage Concession at Clay/Kizer. Two five-year extension option available. 10/12/2016 10/11/2026 Pecan Grove Golf Partners - Butler Pitch & Putt Golf Division-Renovation, Management of Operation of a golf concession. Two five-year extension option available. 7/10/2019 7/9/2029 Republic Square - Parkland Improvement Agreement 2/10/2015 2/9/2030 A three-way agreement between the City, Downtown Austin Alliance, and the Austin Parks Foundation for the finance, design, construction and operation of Republic Square Park. YMCA of Austin 8/03/2010 8/2/2030 Round Rock ISD Swimming Pool Interlocal Cooperation Agreement 6/1/2010 5/31/2031 Parkland Improvement and Maintenance Agreement Between the City of Austin and Third & Colorado LP (Zilker Lofts Condominiums) 3/04/2008 3/3/2033 Travis County Expo/ Center Lease Agreement between COA and Austin Travis Co. Livestock show. 12/14/1986 12/14/2033 Construction of a joint use facility with the YMCA.The new facility was constructed, occupied and managed by the YMCA for offering and conducting of YMCA programs and other community-based programming. Parties jointly construct, maintain, use and operate a swimming pool located on Round Rock ISD property located at Round Rock ISD Canyon Vista Middle School. Developer proposes to develop a condominium residential development on the Property. Developer to donate certain financial and other resources to improve Town Lake Park for the public and to improve drainage and erosion in Town Lake Park. KS Eagle (Formerly Tejas Golf) Driving Range - Concession. 5/19/2000 12/31/2033 Butler Softball Fields Interlocal with AISD The city leases the Butler Fields to the AISD for it non-exclusive use for the Girls' Fast pitch Team in exchange for facility improvements. 1/6/2015 1/6/2035 AISD/Northwest/Garrison Baseball Fields AISD has priority use of the baseball fields at these two facilities in exchange for facility improvements. 6/12/2015 6/11/2035 3 of 6 7/17/2020 Mexic-Arte Improvement of Cultural Facilities Provides for City bond funds ($5M) for improvements of museum. 9/17/2010 Austin Independent School District (AISD) Austin High School 3/8/2012 3/7/2037 ATTACHMENT A - EXPIRING CONTRACTS AISD and the City entered into an interlocal agreement to establish use, maintenance, rights and responsibilities for each of the five areas surrounding Austin High School. Grove at Shoal Creek Parks ARG to develop property as a mixed-use development. The City will own the parkland (14.48 acres), but ARG will improve and maintain it. 12/31/2018 New contract development underway due to increase in bond funds 5/10/2017 5/9/2037 WAYA to provide needed improvement to the ball fields at Lamar Beach and Town Lake Metropolitan Park. 8/01/2013 7/31/2038 ARG Bull Creek, LTD West Austin Youth Association Austin Tennis Center - Johnny Morris Road 1/1/2009 12/31/2039 The City and the District AISD desire to use the Tennis Center on a priority basis during certain times, and the city has agreed to such use of the Tennis Center by the District. AISD Shared Use of Shoal Creek Parking Lot Facility Interlocal agreement between the City of Austin and the AISD for shared parking at Austin Recreation Center / House Park Stadium. 8/18/1997 8/18/2047 Shoal Creek -9th & Water Loo II, LTD- Agreement to allow Waterloo to license and maintain unimproved parking area for local business and Park patrons, Shoal Creek at 9th. 9/18/1997 9/17/2047 AISD J.J. Pickle Elem School/St. John Community Center 2/8/2000 2/7/2050 The City and AISD plan to construct a community center in the St. John's neighborhood to meet the needs of the neighborhood for recreational and other community services during the same period of time. (Joint-use project) Mexic-Arte Master Lease COA leases property from Mexic-Arte. 7/30/2010 1/11/2051 Mexic-Arte Sublease COA subleases property back to Mexic-Arte to manage and operate the facility and make improvements utilizing COA bond money. 7/30/2010 1/11/2051 AISD Colony Park - Turner Roberts 1/4/2007 1/3/2057 Mexic-Arte Amended & Restated Services Agreement 1/11/2001 6/1/2060 AISD Lanier High School/Kennemer Swimming Pool Lot 8/10/2010 8/9/2060 Lease and Parkland Improvement agreement between AISD and the City of Austin. The City leases to the District a 28.065 acre tract of land out of the Colony Park Tract to construct a public elementary school and future eight-classroom addition and facilities. The purpose of this agreement is to restate and clarify the ongoing and future relationship between the City and the Museum, the public benefits to be provided by the Museum, and the Museum's operational requirements. It is intended that this Agreement shall completely restate and supersede the 2001 Agreement, but that is shall be construed and implemented in harmony with the Bond Funds Agreement and the Lease Agreement The City of Austin has agreed to lease a portion of the park property to AISD for the construction and use of the Parking Lot, which will mutually benefit both parties. 4 of 6 7/17/2020 ATTACHMENT A - EXPIRING CONTRACTS Mexic-Arte Improvement of Cultural Facilities Provides for City bond funds ($5M) for improvements of museum. 9/17/2010 12/31/2018 New contract development underway due to increase in bond funds Sunshine Camp YMBL 12/13/2010 10/1/2060 Young Men's Business League of Austin YMBL and the City of Austin outline in this agreement the respective rights, duties and responsibilities of each party as to the construction, remodel, and maintenance of a building on land owned by the City in Zilker Park. Umlauf Sculpture Garden & Museum Agreement sets forth the responsibilities of the City and USG in the construction, renovation, payment and dedication to the public of the improvements. 9/30/2014 9/29/2064 Zachary Scott Theater - Parking Parking Agreement. 4/17/2013 11/24/2086 Zachary Scott Theater - Lease Lease between the COA and Zach Scott Center. 11/24/1987 11/24/2086 Zachary Scott Theater - O&M Management and Operations agreement for the new Zach Scott Theater. 11/24/1987 11/24/2086 Texas Facilities Commission TXDOT and Stratford Lane Interlocal agreement with the Texas Facilities Commission for the COA to take custodianship of the statues and display them at the Carver Museum. 9/26/2013 9/26/2112 City has requested assistance in construction of a Hike and Bike Trail near Loop 1 from Enfield Road south to the Colorado River. 3/28/2011 12/31/9999 Evergreen TXDOT Stratford Lane Parking Facility 10/04/2000 12/31/9999 Evergreen Construction, maintenance and operation of a parking facility on the highway right-of-way of Loop 1MoPAC at Stratford Lane across from the Austin Nature and Science Center. State created Onion Creek Metro Park District, a special district with authority to issue bonds and impose assessments, fees, or taxes. This is a three-way agreement between COA, Onion Creek District Metro Park, and Austin Goodnight Ranch Developer. Master Plan is to be developed. Onion Creek Metro Park District-Consent Agreement 08/13/2014 12/31/9999 Evergreen GO PROJECT Cooperative/AISD Agreement entered into and between AISD and City of Austin. This is to establish a GO PROJECT to help IDEA eligible aged and older high school students. 8/3/2005 12/31/9999 Evergreen 5 of 6 7/17/2020 ATTACHMENT A - EXPIRING CONTRACTS Mexic-Arte Improvement of Cultural Facilities Provides for City bond funds ($5M) for improvements of museum. 9/17/2010 AISD Martin Middle School This agreement clarifies terms and conditions under which the PARD will continue to provide sports and recreation services using gymnasium and outdoor facilities at Martin Middle School. 12/31/2018 New contract development underway due to increase in bond funds 9/1/2007 12/31/9999 Evergreen Interlocal Agreement Concerning Use of Equipment, Labor and Materials Travis County The City and County's purpose is to facilitate greater efficiency and cost savings through utilizing available resources. 3/29/1994 12/31/9999 Evergreen TXDOT Municipal Maintenance Agreement 9/10/1986 12/31/9999 Evergreen Responsibilities of TXDOT for the maintenance, control, supervision, and regulation of certain State highways and/or portions of certain State highways located within corporate City limits. Violet Crown Trial - APF and Hill Country Conservancy Three way agreement for the construction and maintenance of trails. 2/28/2012 12/31/9999 Evergreen DAA/APF Operations of the Historic Downtown Austin Parks-Perpetual 1/17/2001 12/31/9999 Evergreen Austin - Lamar @ Sixth 12/11/1998 12/31/9999 Evergreen Agreement between different groups on cooperative terms to operate Historic Downtown Austin Parks. The groups in this agreement are PARD, Austin Parks Foundation, and Downtown Austin Alliance. Agreement to allow Lamar Sixth-Austin, Inc. to use licensed property to improve the Parklands near the boundary line of licensee to the centerline of Shoal Creek for mutual benefit of development and Park's trail system. Agreement for the Development and Construction of New Cultural Facilities for Public Use Funded in Part with Bond Funds - Construction of the new Zach Scott Theater. Zachary Scott Theater - Development & Construction 2/13/2009 12/31/9999 Evergreen 6 of 6 7/17/2020