B2: Texas Rowing Center Presentation — original pdf

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BOATING CONCESSION ON LADY BIRD LAKE Award Recommendation Presented by: Gabrielle Restivo Contract Management Specialist IV Concessions and Contracts Committee June 5, 2020 1 CONCESSION HISTORY Contract History • 5/19/00-5/18/05 • 3, 5-year extensions to 5/18/2020 • Extended to 11/15/2020 for solicitation Operational History • In 1987 opened as Texas Rowing by Anne Marie Heilman • In 1999 operated under Heilman and Matt Knifton • 2002 and forward, operated under Matt Knifton 2 CONCESSION ASSETS & IMPROVEMENTS • Wooden dock expanded in 2013 • Two boathouses • Three storage units • Steel racks for boat storage added in 2013 • ADA wheelchair ramp added in 2011 • Floating dock and boathouses completed by June 2020 3 SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of demonstrated experience • Supply all watercraft • Motorboats for training only • Management Plan • Operating plan with complaint resolution process • Marketing Plan • Boating rentals, services, special events • Public Benefit Programs • City approved fees for concession services • Revenue share proposal • Monthly and annual reporting requirements • Sustainability Plan, Integrated Pest Management Plan, Waste Management Plan Improvements • Capital Improvement Plan required • 10% reinvestment annually in equipment • Preventative maintenance site and and facilities structures • Dock/gangway repairs and replacements 4 SOLICITATION PROCESS RFP Published March 23, 2020 Tele-conference Pre-Proposal Meeting Original RFP Closing Date Extended Due Date RFP Evaluation Vendor Clarification Requested May 19, 2020 Vendor Submitted Response May 19, 2020 PARD Recommendation May 22, 2020 Recommendation Posted on Austin Finance Online April 7, 2020 April 23, 2020 April 30, 2020 May 14, 2020 May 22, 2020 5 CORPORATE PURCHASING SOLICITATION EFFORTS AND RESULTS • One proposal was received from the current vendor, Texas Rowing Center. • To garner maximum participation in the solicitation, the Corporate Purchasing Buyer: o Provided the RFP to 280 vendors registered through Austin Finance Online for Commodity Code 96115. o Published the solicitation in the Austin American Statesmanon two separate occasions. o Conducted a pre-proposal teleconference. o Extended the proposal due date by one week. 6 RFP EVALUATION MATRIX Operating Plan Capital Improvement Plan Qualifications and Experience Management Plan Fee (Revenue Share) Proposal and Financial Plan Local Business Presence Service-Disable Veteran’s Business Enterprise Preference 25 15 15 12 10 10 03 7 RFP EVALUATION RESULTS EVALUATION CRITERIA MAX POINTS Texas Rowing Center Operating Plan Capital Improvement Plan Qualifications and Experience Management Plan Fee (Revenue Share) Proposal and Financial Plan Local Business Presence Service-Disable Veteran’s Business Enterprise Preference 25 15 15 12 20 10 3 100 NOTE: Per Section 252.049 of the local government code, contents of a proposal shall remain confidential until a contract is awarded. 21 12 15 12 20 10 0 90 8 SOLICITATION NEXT STEPS June 9, 2020 CCC Recommendation to PARB June 23, 2020 PARB Recommendation to Council August 27, 2020 City Council Action 9 STAFF RECOMMENDATION The Concessions and Contracts Committee recommends to the Parks and Recreation Board to recommend to the City Council the negotiation and execution of an agreement with the successful proposer, Texas Rowing Center, to provide management and operations (concessions) for the Boating Concession on Lady Bird Lake. 10