4a: Lady Bird Lake Boating Concession Presentation — original pdf

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BOATING CONCESSION ON LADY BIRD LAKE Request for Proposal (Current Concessionaire - Texas Rowing Center) Presented by: Gabrielle Restivo Contract Management Specialist IV Contracts and Concessions Committee January 14, 2020 1 CONCESSION HISTORY Texas Rowing Center • Opened as Texas Rowing in 1987 by Anne Marie Heilman • Continued in 1999 under the joint ownership of Heilman and Matt Knifton • In 2002, continued under the sole ownership of Matt Knifton • Current contract: o 5/19/00-5/18/05 o 3, 5-year options exercised through 5/18/2020 2 CONCESSION CAPITAL IMPROVEMENTS Texas Rowing Center o ADA wheelchair ramp to boathouse added in 2011 ($30,000) ($75,000) ($12,000) o Wooden dock expanded 5,000 square feet in 2013 o Steel racks for boat storage added to dock in 2013 o Floating dock and boathouse expansion in 2020 ($762,500) 3 Historic Gross Sales, Reported Expenditures, and Revenue Payments $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Texas Rowing Center $2,530,256 $2,516,287 $2,151,707 $1,956,951 $2,082,843 $2,141,722 $2,296,633 $1,551,287 $226,974 $197,016 $216,249 $205,687 FY 2016 FY2017 FY2018 FY2019 Gross Sales Revenue Payments to the City Expenditures Reported 4 BOATING CONCESSION ASSETS • Wooden Dock 510 ft. in length, varying 20 to 60 feet in width; 17, 500 square feet in area • Two Boathouses 2,108 square feet and 860 square feet in size, housing 52 and 20 boats respectively • Two Floating Boathouses 3,000 square feet each • Three Storage Units 12 feet in height; two are 320 square feet in size and one is 200 square feet 5 VISION FOR BOATING CONCESSION • Quality, safe, and affordable rowing • Rentals and instruction commercially and as a public- benefit • Programming for youth and seniors • Special events • Joint ventures to promote rowing sports • Aesthetic appeal • Compatibility with existing lake uses • Environmental stewardship for Lady Bird Lake • Leveraging assets for maximum revenue share 6 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming •5 years of experience with safety record, demonstrated expertise •Supply all necessary watercraft •Motorboats permitted for training rowing teams only •Sustainability (environmental) Plan •Programming (services and activities) Plan •Fee schedule approval •Marketing Plan •Monthly and annual reporting requirements •Revenue share proposal Improvements •Capital Improvement Plan required •Improvement Plans require written approval •10% reinvestment required in equipment and facilities •Dock/gangway repairs and replacements 7 BOATING CONCESSION ON LADY BIRD LAKE Draft Solicitation Timeline* RFP Published RFP Close Date RFP Evaluation and Award Recommendation 3rd Week of February 2020 March 2020 April 2020 Award Recommendation to CCC May 12, 2020 Presentation to PARB May 26, 2020 Council Award July 30, 2020 (limited June dates) * In order for this timeline to coincide with contract expiration, contractor will be required to enter into a holdover for 120 days. 8 RFP BOATING CONCESSION BASE REVENUE SHARE RFP Scores Revenue Share Proposal with Evaluation  $1,500 Monthly  1% of Annual Net Revenue  12% of Annual Net Revenue > $80,000 due in quarterly lump sum payments 9 BOATING CONCESSION ON LADY BIRD LAKE Proposed RFP Evaluation Matrix Operational concept, programs, activities, fees, public benefit, revenue share Experience and safety record Capital Improvement Plan and schedule Personnel qualifications Financial viability/stability Evidence of good organization and management practices Local Business Presence 20 20 20 10 10 10 10 10 NEXT STEPS • Contract staff incorporates CCC comments into the draft scope of work (SOW) • Draft SOW submitted to Corporate Purchasing for final review and approval before posting • Projected CCC meeting date for award recommendation is May 12, 2020 11