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Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 14-Jan-20 Contract/Project Phase NCP S / NS CCC PARB Council Notes Republic Square NS Jan-20 Jan-20 Feb-20 P/D P/D P/D NA P/D N N N N Sep-19 Sep-19 Oct-19 Mar-20 Jun-20 Aug-20 NA NA NA NA NA May-20 May-20 Jul-20 S S S Amendment No. 1 of the Parkland Improvement, Management, and Operations Agreement for Republic Square Park was presented to both the CCC and PARB in September 2019. The item will again be presented to CCC and PARB for further review.. The vendors will commence their agreement with an initial term of ten (10) years upon construction completion expected in July of 2020. Scope of Work development underway. Hope Gallery has found an alternate location near airport. This project will be removed from list. SOW development and solicitation release pending CCC input. Zilker Café Concession RFP Zilker Miniature Train Concession Holly Shores Art Wall Texas Rowing Center P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect (Y/N) NA - Not Applicable P/D - Planning & Development Dates are subject to change based on project timeline. "Attachment A: Expiring Contracts" 1/6/2020 ATTACHMENT A - EXPIRING CONTRACTS Vendor Contract Description Mexic-Arte Improvement of Cultural Facilities Provides for City bond funds ($5M) for improvements of museum. Start Date End Date 9/17/2010 12/31/2018 - New contract development underway due to increase in bond funds AARC/ACC ESL Classes Interlocal Agreement ACC offers ESL classes to the public at AARC. No extension options available. 1/1/2014 12/31/2019 Texas Special -- Zilker Zephyr Train at Zilker Park - Concession. Two 1-year extensions remaining. 5/28/2009 2/28/2020 - Solicitation for a new vendor underway Athletes Services Network America Late Night Youth Recreation Services 3/10/2014 3/9/2020 APF Park Concession Agreement - My Thai Mom - Old Bakery and Emporium 5/14/2015 5/13/2020 City owns the Old Bakery located at 1006 Congress, and wishes to conduct a concession program under which the Austin Parks Foundation will manage a breakfast and lunch food and beverage concession in the outdoor space at the Old Bakery. Texas Rowing Center Rowing and Sculling - Concession. No extension options available. 10/1/1996 5/18/2020 AISD Literacy First Program 10/1/2017 5/25/2020 The purpose of the agreement is to support the funding of Literacy First Program offered to elementary school students in the Eastside Vertical Team. Three one- year automatic renewals remaining. The purpose of this agreement is to fulfill the lease provision referenced in article 2 of the lease agreement between the University of Texas and the City for the Lions Municipal Golf Course. University of Texas System Lions Municipal Golf Course Brackenridge Tract 5/25/1989 5/24/2020 Players Concessions - Morris Williams Concession Morris Williams -- Food and Beverage Concession. One two-year option available. 10/22/2012 5/25/2020 Players Concessions - Lions Concession Lions Golf Course Food and Beverage Concession. No extension options available. 10/22/2012 5/25/2020 Norwood Parkland Improvement Agreement West Austin Youth Association Capital Area Council of Governments (CACOG) Norwood Park Foundation, Inc., is donating financial and other resources to stabilize, construct, and rehabilitate the Norwood House for use as a community meeting space and potential revenue generating event facility. West Austin Youth Association Recreation Center SKSC. COA co-sponsorship youth services provided to Austin Citizens by WAYA at $82,000 annually. Three one-year options remaining on contract. Interlocal Agreement b/w the COA and CACOG for delivery of congregate meals to 8 PARD facilities. Renews automatically. 9/1/2011 4/1/2011 7/10/2013 7/9/2020 1 of 6 9/29/2020 9/30/2020 12/23/2019 ATTACHMENT A - EXPIRING CONTRACTS Vendor AISD Mowing Contract Description Start Date End Date AISD provides the mowing services for co-owned City of Austin/AISD property. 2/28/2016 2/27/2021 Zilker Boat Rental - Howard Barnett Management and operation of a canoe rental - Concession. 3/1/2006 2/28/2021 Houston-Tillotson University - Downs Field Agreement to permit Austin Metro Baseball League AMBL and HT the use of Downs Field for practice and games during May through August of year. 10/31/2016 10/30/2021 Austin Metro Baseball League-Downs Field Agreement to permit Austin Metro Baseball League AMBL and HT the use of Downs Field for practice and games during May through August of year. 10/31/2016 10/30/2021 Touchstone Golf, LLC Grey Rock Golf Club - Facility Management Agreement Touchstone provides the management and other services necessary for the operations of the Golf Course Facility, 2/1/2012 12/30/2021 Rowing Dock Rowing and Sculling - Concession 11/25/2003 4/30/2022 Amended and Restated Agreement with ZBG Conservancy Lower Colorado River Authority LCRA Cooperation Hosteling International - USA Agreement to allow Garden Council to use Garden Building to continue the development of Zilker Municipal Gardens. LCRA will install, maintain, and replace buoys, signs, cables, an/or markers and appurtenances. Buoys to assist boaters in recognizing hazards associated with Tom Miller Dam. User agreement for use of city premises located at 2200 S. Lakeshore Blvd. by Southwest Texas Council of Hosteling International. Austin Rowing Club - Waller Creek Boathouse Austin Rowing Club (ARC) management and operations agreement with the City of Austin for the Waller Creek Boathouse. Girl Scouts of Central Texas - License Agreement Zilker Cabin The City has a license agreement for the use of the Zilker Cabin by the Girl Scouts of Central Texas. Two 5-year extensions remaining. 10/1/2019 9/30/2022 1/1/2007 12/31/2022 1/1/2013 1/1/2023 3/1/2012 5/1/2014 2/27/2023 4/29/2023 Austin Archery Club User agreement for use of Parkland for Construction of Archery Club and Range. 1/26/1976 7/27/2023 2 of 6 12/23/2019 ATTACHMENT A - EXPIRING CONTRACTS Vendor Catellus Austin Lone Star River Boat Austin Symphony Square Lease/Partition Waller Creek Conservancy Milago Condominiums/TD Glade/Joint Venture Contract Description Start Date End Date Park Maintenance at Robert Mueller Development. 7/29/2010 12/2/2024 Paddlewheel Boat/Town lake - Concession. One five-year extension option available. Lease with Symphony was entered into by Urban Renewal Agency, a municipal corporation not under the jurisdiction of COA. In May 1982, all Urban Renewal Agency property, including Symphony Square, were conveyed by Warranty Deed to COA. Warranty Deed required COA to honor lease agreements. Several historic TD/Glade is constructing 54 Rainey Place Condominiums adjacent to parkland owned by the City. The parties wish to enter into an agreement to allow TD/Glade and the City to share responsibilities for such improvements to the park. 8/1/2015 7/31/2025 6/1/1975 12/31/2025 2/20/2001 02/19/2026 Ryan Sanders Sports Services, LLC -Clay/Kizer Concession Golf Division-Renovation, Management of Food and Beverage Concession at Clay/Kizer. Two five-year extension option available. 10/12/2016 10/11/2026 Pecan Grove Golf Partners - Butler Pitch & Putt Golf Division-Renovation, Management of Operation of a golf concession. Two five- year extension option available. 7/10/2019 7/9/2029 Republic Square - Parkland Improvement Agreement 2/10/2015 2/9/2030 YMCA of Austin Round Rock ISD Swimming Pool Interlocal Cooperation Agreement Parkland Improvement and Maintenance Agreement Between the City of Austin and Third & Colorado LP (Zilker Lofts Condominiums) A three-way agreement between the City, Downtown Austin Alliance, and the Austin Parks Foundation for the finance, design, construction and operation of Republic Square Park. Construction of a joint use facility with the YMCA.The new facility was constructed, occupied and managed by the YMCA for offering and conducting of YMCA programs and other community-based programming. Parties jointly construct, maintain, use and operate a swimming pool located on Round Rock ISD property located at Round Rock ISD Canyon Vista Middle School. Developer proposes to develop a condominium residential development on the Property. Developer to donate certain financial and other resources to improve Town Lake Park for the public and to improve drainage and erosion in Town Lake Park. 8/03/2010 8/2/2030 6/1/2010 5/31/2031 3/04/2008 3/3/2033 Travis County Expo/ Center Lease Agreement between COA and Austin Travis Co. Livestock show. 12/14/1986 12/14/2033 3 of 6 12/23/2019 ATTACHMENT A - EXPIRING CONTRACTS Vendor Contract Description Start Date End Date KS Eagle (Formerly Tejas Golf) Driving Range - Concession. 5/19/2000 12/31/2033 Butler Softball Fields Interlocal with AISD The city leases the Butler Fields to the AISD for it non-exclusive use for the Girls' Fast pitch Team in exchange for facility improvements. 1/6/2015 1/6/2035 AISD/Northwest/Garrison Baseball Fields Austin Independent School District (AISD) Austin High School ARG Bull Creek, LTD West Austin Youth Association AISD has priority use of the baseball fields at these two facilities in exchange for facility improvements. AISD and the City entered into an interlocal agreement to establish use, maintenance, rights and responsibilities for each of the five areas surrounding Austin High School. Grove at Shoal Creek Parks ARG to develop property as a mixed-use development. The City will own the parkland (14.48 acres), but ARG will improve and maintain it. 6/12/2015 6/11/2035 3/8/2012 5/10/2017 3/7/2037 5/9/2037 WAYA to provide needed improvement to the ball fields at Lamar Beach and Town Lake Metropolitan Park. 8/01/2013 7/31/2038 Austin Tennis Center - Johnny Morris Road 1/1/2009 12/31/2039 The City and the District AISD desire to use the Tennis Center on a priority basis during certain times, and the city has agreed to such use of the Tennis Center by the District. AISD Shared Use of Shoal Creek Parking Lot Facility Interlocal agreement between the City of Austin and the AISD for shared parking at Austin Recreation Center / House Park Stadium. 8/18/1997 8/18/2047 Shoal Creek -9th & Water Loo II, LTD- Agreement to allow Waterloo to license and maintain unimproved parking area for local business and Park patrons, Shoal Creek at 9th. 9/18/1997 9/17/2047 AISD J.J. Pickle Elem School/St. John Community Center 2/8/2000 2/7/2050 The City and AISD plan to construct a community center in the St. John's neighborhood to meet the needs of the neighborhood for recreational and other community services during the same period of time. (Joint-use project) Mexic-Arte Master Lease COA leases property from Mexic-Arte. 7/30/2010 1/11/2051 Mexic-Arte Sublease COA subleases property back to Mexic-Arte to manage and operate the facility and make improvements utilizing COA bond money. 7/30/2010 1/11/2051 4 of 6 12/23/2019 ATTACHMENT A - EXPIRING CONTRACTS Vendor Contract Description Start Date End Date AISD Colony Park - Turner Roberts Mexic-Arte Amended & Restated Services Agreement AISD Lanier High School/Kennemer Swimming Pool Lot Sunshine Camp YMBL Lease and Parkland Improvement agreement between AISD and the City of Austin. The City leases to the District a 28.065 acre tract of land out of the Colony Park Tract to construct a public elementary school and future eight-classroom addition and facilities. The purpose of this agreement is to restate and clarify the ongoing and future relationship between the City and the Museum, the public benefits to be provided by the Museum, and the Museum's operational requirements. It is intended that this Agreement shall completely restate and supersede the 2001 Agreement, but The City of Austin has agreed to lease a portion of the park property to AISD for the construction and use of the Parking Lot, which will mutually benefit both parties. Young Men's Business League of Austin YMBL and the City of Austin outline in this agreement the respective rights, duties and responsibilities of each party as to the construction, remodel, and maintenance of a building on land owned by the City in Zilker Park. 1/4/2007 1/3/2057 1/11/2001 8/10/2010 6/1/2060 8/9/2060 12/13/2010 10/1/2060 Umlauf Sculpture Garden & Museum Agreement sets forth the responsibilities of the City and USG in the construction, renovation, payment and dedication to the public of the improvements. 9/30/2014 9/29/2064 Zachary Scott Theater - Parking Parking Agreement. 4/17/2013 11/24/2086 Zachary Scott Theater - Lease Lease between the COA and Zach Scott Center. 11/24/1987 11/24/2086 Zachary Scott Theater - O&M Management and Operations agreement for the new Zach Scott Theater. 11/24/1987 11/24/2086 Texas Facilities Commission TXDOT and Stratford Lane TXDOT Stratford Lane Parking Facility Interlocal agreement with the Texas Facilities Commission for the COA to take custodianship of the statues and display them at the Carver Museum. 9/26/2013 9/26/2112 City has requested assistance in construction of a Hike and Bike Trail near Loop 1 from Enfield Road south to the Colorado River. 3/28/2011 Evergreen Construction, maintenance and operation of a parking facility on the highway right- of-way of Loop 1MoPAC at Stratford Lane across from the Austin Nature and Science Center. 10/04/2000 Evergreen 5 of 6 12/23/2019 ATTACHMENT A - EXPIRING CONTRACTS Vendor Contract Description Start Date End Date Onion Creek Metro Park District-Consent Agreement 08/13/2014 Evergreen State created Onion Creek Metro Park District, a special district with authority to issue bonds and impose assessments, fees, or taxes. This is a three-way agreement between COA, Onion Creek District Metro Park, and Austin Goodnight Ranch Developer. Master Plan is to be developed. Agreement entered into and between AISD and City of Austin. This is to establish a GO PROJECT to help IDEA eligible aged and older high school students. This agreement clarifies terms and conditions under which the PARD will continue to provide sports and recreation services using gymnasium and outdoor facilities at Martin Middle School. 8/3/2005 9/1/2007 Evergreen Evergreen GO PROJECT Cooperative/AISD AISD Martin Middle School Interlocal Agreement Concerning Use of Equipment, Labor and Materials Travis County The City and County's purpose is to facilitate greater efficiency and cost savings through utilizing available resources. 3/29/1994 Evergreen TXDOT Municipal Maintenance Agreement 9/10/1986 Evergreen Responsibilities of TXDOT for the maintenance, control, supervision, and regulation of certain State highways and/or portions of certain State highways located within corporate City limits. Violet Crown Trial - APF and Hill Country Conservancy Three way agreement for the construction and maintenance of trails. 2/28/2012 Evergreen DAA/APF Operations of the Historic Downtown Austin Parks-Perpetual 1/17/2001 Indefinite Agreement between different groups on cooperative terms to operate Historic Downtown Austin Parks. The groups in this agreement are PARD, Austin Parks Foundation, and Downtown Austin Alliance. Agreement to allow Lamar Sixth-Austin, Inc. to use licensed property to improve the Parklands near the boundary line of licensee to the centerline of Shoal Creek for mutual benefit of development and Park's trail system. Austin - Lamar @ Sixth 12/11/1998 Indefinite Zachary Scott Theater - Development & Construction Agreement for the Development and Construction of New Cultural Facilities for Public Use Funded in Part with Bond Funds - Construction of the new Zach Scott Theater. 2/13/2009 Upon execution of the M&O agreement the current agreement will terminate 6 of 6 12/23/2019