REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MARCH 21, 2025 – 12:00 PM CITY HALL, BOARDS AND COMMISSIONS 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. Kim Taylor (D-8) Holly Reed (D-10) CURRENT COMMITTEE MEMBERS: Lane Becker (Mayor), Chair Pedro Villalobos (D-2) Nicole Merritt (D-3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on January 17, 2025. STAFF BRIEFINGS Staff briefing on an upcoming RFP solicitation for management and operation of the Zilker Café. (Sponsors: Becker, Villalobos) (PARD Long Range Strategies: Relief from Urban Life, Operational Efficiency). Presenter(s): Andrew Benford, Contract Management Specialist IV, Parks and Recreation Department. Page 1 of 2 1. 2. Staff briefing on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development and on the FY25 Annual Concession Activity Report summarizes year to date concessionaire activity per Austin City Code § 8-1-73 Annual Concession Report required data. (Sponsors: Becker, Villalobos) (PARD Long Range Strategies: Relief from Urban Life, Park Access for All). Presenter(s): Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department. DISCUSSION AND ACTION ITEMS Presentation, discussion and refer to the Parks and Recreation Board a recommendation to authorize the negotiation and execution of an interlocal agreement between the City of Austin and Austin Community College for restoration of the historic iron fencing surrounding family lots at Oakwood Cemetery. (Sponsors: Becker, Villalobos) (PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces). Presenter(s): Jason Walker, Cemeteries Division Manager, Parks and Recreation Department. Presentation, discussion and refer to the Parks and Recreation Board a recommendation to approve the negotiation and execution of an interlocal agreement between the City of Austin and the …
Zilker Cafe Food and Beverage Concession Solicitation Scope of Work Briefing Concessions and Contracts Committee Meeting March 21, 2025 Presenter: Andrew Benford, PARD Contract Management Specialist IV Denisha Cox, PARD Contract Management Supervisor II 1 Zilker Cafe Location Zilker Café is located next to the entrance to the Barton Springs Municipal Pool 2 Zilker Cafe History & Improvements The Barton Springs Pool/Zilker Park concession building was constructed circa 1960. Zilker Park is listed as a National Register Historic District, and the 60+-year old building, which has been modified over time, contributes to the historic character of the park and pool entrance. The Zilker Café has not been used as a food and beverage concession since 2016 due to a need for extensive renovations, the COVID-19 Pandemic, the dissolution of contract with previous vendor. and A solicitation is needed to select a vendor to manage and operate it once again as a food and beverage concession. 3 Zilker Cafe Barton Springs Pool Bathhouse Rehabilitation Impact • The Barton Springs Pool Bathhouse, near the Zilker Café, is undergoing a major renovation. Its anticipated completion is April 2025. • During the construction period, access to the café is impacted. • The impact to concession sales was cited in comments during the previous solicitation as a deterrent to the success of food concession. • Now that the construction is near completion, PARD is soliciting for a vendor to manage and operate the Café. 4 Zilker Cafe Solicitation • City seeks to contract with a qualified Concessionaire to manage and operate the food and beverage concession on the north side of Barton Springs Pool in Zilker Park. Vendor Requirements and Responsibilities include: • Have a minimum of three years’ experience in commercial food and beverage concession operations. • Operate during the preferred minimum hours of operation defined as: seven days per week, six-hours per day. Maximum hours of operation will be in accordance with park policy for curfew, 5:00 a.m. to 10:00 p.m. • Have price points for healthy, nutritious foods that are reasonable and affordable for every visitor. • Make improvements, which comply with the American with Disabilities Act, to both the indoor and outdoor areas of the Concession, including capital improvements, furnishings, and equipment in order to meet the City’s vision for the concession. • The sale of alcohol is strictly prohibited. 5 Zilker Cafe Vendor Requirements and Responsibilities …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Mar-25 Contract/Project Contract Type Phase NCP S / NS CCC PARB Council Notes Interlocal Agreement with AISD/ Go Project Interlocal P/D NA NS N/A Feb-25 Apr-25 Interlocal Agreement with AISD/S.A.F.E. (Swimming and Fitness Education) Swim Interlocal P/D NA NS Mar-25 Mar-25 Apr-25 Interlocal ACC Welding Program Partnership Interlocal P/D NA NS Mar-25 Mar-25 Apr-25 The City and AISD entered into an agreement in 2005 relating to an educational program known as the GO PROJECT that is a community-based transition program for students with disabilities who are 18-22 years of age and that enables students to move beyond the high school setting and finish their education in a college or work environment. The City provides facilities for AISD's use in providing such classes to the identified students and is interested in continuing to do this. As the current agreement in almost 20 years old, the City wants to revisit and refresh the agreement to better meet all needs. A draft agreement has been sent to the Legal Department for review. On February 24, 2025, the Parks and Recreation Board approved by a vote of 7-0 a recommendation that Austin City Council authorize negotiation and execution of an interlocal agreement with AISD to collaborate on the GO Project, an educational program for high school aged students with disabilities. The item is scheduled for Council action on April 24, 2025. Project SAFE is an aquatic safety education and swim training program provided to the Austin Independent School District by the City of Austin’s Aquatic Division. Each spring, students are invited to their nearby City of Austin-operated aquatic facility for a two-week long learn-to-swim session. Each day, participants will get an opportunity to engage in curriculums approved by the internationally recognized Starfish Aquatics Institute. It is the City's hope that participation in the program leads to greater water safety practices among the participants. At the conclusion of the program, registration information will be provided for students to continue their learning by participating in additional City of Austin Parks and Recreation programs. City of Austin PARD and Austin Community College are seeking to partner together in order to offer a unique opportunity for students currently enrolled in their welding program. Throughout the semester, students will engage in a meaningful project aimed at restoring the historic iron fencing surrounding family lots at Oakwood Cemetery that …
Austin Parks and Recreation Department Austin Community College Welding Partnership Agreement Parks and Recreation Board Contracts and Concessions Committee March 21, 2025 Jason Walker, Cemeteries Division Manager Ryan Dees, Environmental Program Coordinator Agenda • Mission/Purpose • Goals & Objectives • Requested Board Action Mission/Purpose • Formalize partnership with Austin Community College Welding department to restore cast iron fencing for family lots at Oakwood that have been damaged, stolen, or have severely deteriorated over the years • This project will address damaged, missing, or degrading iron fencing seen at Oakwood. The restoration will only address family lots that have either lost their fencing or have sustained damage to their fencing • Students will follow guidelines set forth by both the Texas Historical Commission (THC) and the National Park Service (NPS) and in accordance to Texas State law. Designs will be approved before construction can begin. Designs will be submitted to the THC on behalf of the CoA Cemeteries Division for final recommendations or approvals. Goals & Objectives • Design and Detail Students will design fencing of their selected lot reflective of the appropriate time period. Designs will be submitted to both the instructor overseeing the students and to the CoA conservator for final changes and approvals. • Construction • Installation Students will construct the approved designs throughout the course of their semester. The final product after construction will be reevaluated by both the instructor overseeing the class and the CoA conservator for final approvals before installation can take place. Students will install the approved piece to the correct family lot that was chosen at the beginning of the semester. Installation will be overseen by both the ACC instructor and the COA conservator. Requested Board Action • Recommend to Austin City Council to authorize the negotiation and execution of an interlocal agreement between the City of Austin and Austin Community College for restoration of the historic iron fencing surrounding family lots at Oakwood Cemetery. Questions Additional Information Additional Information
Interlocal Agreement Between Austin Independent School District and City of Austin Contracts and Concessions Committee March 21, 2025 Ashley Wells, Division Manager Aquatics and Nature - Based Division Presentation Overview Mission/Purpose Goals and Objectives History Expenditures Deliverables Current Status Mission/Purpose Formalize partnership with Austin Independent School District Project SAFE (Safety and Fitness Education) is an aquatic safety education and swim training program Teach 1st grade students swimming skills approved by the internationally recognized Starfish Aquatics Institute in an 8-day, two-week long swim lesson program Instruct students in a water safety discussion to equip them with ways they can be safe in, on, and around the water Provide an opportunity for students to continue their water safety education by offering summer program information as well as information pertaining to our scholarships Goals & Objectives To enhance students’ comfort, ability, and knowledge of the water which leads to greater water safety practices To familiarize and bring awareness to the presence of nearby aquatic facilities to boost attendance and use To promote healthy activities that can be enjoyed at any age To promote aquatic programs that further increase water abilities History Springs Pool Project SAFE pilot program begins Spring 2011 with Perez Elementary School at Dove Spring 2013 – Widén Elementary joins the program at Dove Springs Pool Spring 2014 – Travis Heights Elementary joins the program and is based at Stacy Pool Spring 2019 – Harris Elementary joins the program and is based at the newly reconstructed Bartholomew Pool Spring 2020 – Project SAFE is put on hold due to COVID-19 Spring 2021 – Project SAFE returns, but Widén Elementary is unable to participate Spring 2024 – The green light is given to offer Project SAFE at the newly reconstructed Govalle Pool. Ortega, Zavala and Govalle Elementary join the program Spring 2025 – Widén again joins the program City of Austin Expenditures 2024 Project SAFE Transportation total was $1700 This paid for busses for four different schools as one school was able to walk to the aquatic facility Staff expenditures HG/MGR Hourly Rate LG's Hourly rate WSE $ WSE WSE Cost Cost HG/MGR/LG HG/MGR/LG FICA/MD Combined total HG/MGR/LG Staff combined cost Staff Total with FICA/MD School Govalle Zavala Harris Travis Heights Ortega Pool Govalle Govalle Bartholomew …
