Parks and Recreation Board Concessions and Contracts Committee Meeting - Regular meeting will be held at the Britton, Durst, Howard and Spence Building located at 1183 Chestnut Ave, Austin, TX 78702.
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE AUGUST 19, 2022 – 10:00 AM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) Kim Taylor (D-8) Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on July 15, 2022. STAFF BRIEFINGS Staff briefing regarding a contract between the City of Austin and Houston-Tillotson University for a Lake Capacity Study for Lady Bird Lake. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Safety, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All). Presenter(s): Patricia Rossett, Business Process Consultant, Parks and Recreation Department. 1. 2. DISCUSSION ITEMS 3. 4. 5. Discussion on the selection of a temporary vendor to provide concessions services at the Zilker Café. Discussion on the contract between the City of Austin and Pecan Grove Golf Partners for the Management and Operation of Butler Pitch & Putt Golf Course. (Sponsors: Taylor) Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. (Sponsors: Di Carlo) (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Park Access for All). FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or …
UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT Background Information: Parks and Recreation Board and Environmental Commission Annual Concession Report Recommendations: Page 1 of 5 UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT In response to Parks and Recreation Board and Environmental Commission recommendations received as part of the Annual Concession Report, PARD staff has contracted with Huston- Tillotson University (HTU), specifically the Business Administration, Natural Sciences, and Environmental Justice departments, to conduct a Lake Capacity Study. HTU is the most qualified vendor to conduct the study and report its findings because: The university has an Environmental Justice (EJ) program and major, making it the only undergraduate institution in Central Texas to offer this degree at the undergraduate level. The faculty, in the EJ program, are thus uniquely qualified to conduct an environmental assessment integrated with an environmental justice analysis. This perspective is critical to the lake capacity study for several reasons. o First, environmental justice addresses the human consequences of environmental issues and how these often disproportionately impact systematically marginalized communities. This perspective mirrors a multi-lens approach to lake capacity, which must consider environmental, economic, and human parameters to understand capacity and impact. o Second, the economic assessments must similarly be anchored in an appreciation for the systemic factors that can lead to disproportionate economic impacts for vendors and consumers that ultimately impact opportunity and access. o In addition, HTU is a highly collaborative liberal arts institution that applies a multidisciplinary approach to student instruction and research. Agreement Overview The purpose of this contract is to work collaboratively with HTU to define lake capacity, determine the capacity of Lady Bird Lake (LBL) based on this definition, to make recommendations regarding safe recreational use of the lake and to report on current and future environmental impact of watercraft recreational activities on LBL. The study will include: Environmental Study – For example, students and faculty will collect and analyze water samples before, during, and after a peak-use period for standard water quality metrics and algal toxins. Vendor and Stakeholder Study – HTU will survey current watercraft vendors, both PARD and non-PARD concessions, to craft inventory, usage patterns, usage distribution, customer profile and growth plans/concerns. …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Aug-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Watercraft Concession at 2418 Stratford Drive Concession P/D NA Sep-22 Mar-23 Apr-23 Recreation Management System Software Services P/D NA Apr-23 Apr-23 May-23 S S LEGEND 8/2/2022 Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1- May 31 each year for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. Additionally, LCRA will work with the City to establish processes and procedures for the purchase and installation of buoys in the aforementioned waterways. On July 25, 2022, PARB recommended Council negotiate and execute the agreement. Council action is scheduled for September 2022. The contract with the current vendor expires April 22, 2023. The Scope of Work (SOW) is currently under development, and it will be presented at the September CCC meeting. The solicitation is scheduled for release in late September. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a future Recreation Management Software System. As CTM is the principal information technology department that …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a regularly called meeting on Friday, June 17, 2022, at 1183 Chestnut Avenue in Austin, TX. Chair Di Carlo called the meeting to order at 10:12 AM. Board Members in attendance: Anna Di Carlo, Nancy Barnard, Nina Rinaldi, Dawn Lewis (WebEx). Board Members absent: Laura Cottam Sajbel (Ex-Officio). PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES Board Member Rinaldi made a motion to approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee regular of April 15, 2022. Chair Di Carlo seconded the motion. The motion passed on a vote of 4-0 with one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival. Board Members discussed this item and staff answered questions. No action was taken on this item. 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. Chair Di Carlo made a motion to refer a draft recommendation on alcohol sales in public parks and other parkland facilities to the Parks and Recreation Board. Board Member Barnard seconded the motion. The motion passed on a vote of 3-1 with Page 1 of 2 Board Members Di Carlo, Barnard and Lewis voting in favor, Board Member Rinaldi voting against and one vacancy. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Staff gave a presentation and answered questions. No action was taken on this item. D. FUTURE AGENDA ITEMS Lewis – Contract intentions, parameters and limitations (memo). Chair Di Carlo adjourned the meeting at 11:12 AM. Page 2 of 2
PARKS AND RECREATION BOARD CONTRACTS AND CONSESSIONS COMMITTEE MEETING MINUTES AUGUST 19, 2022 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTE REGULAR MEETING MINUTES FRIDAY, AUGUST 19, 2022 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, JULY 19, 2022, at 1183 Chestnut Ave. in Austin, Texas. Chair Di Carlo called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 10:09 a.m. Board Members in Attendance: Anna Di Carlo, Nancy Barnard, Dawn Lewis, Kimberly Taylor, Laura Cottam Sajbel (Ex-Officio) Board Members in Attendance Remotely: None. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee Regular Meeting on July 15, 2022. The motion to postpone the approval of the minutes of the June Parks and Recreation Board Contracts and Concessions Committee meeting to the September meeting of the same committee were approved on Chair Di Carlo’s Motion, Board Member Barnard’s second on a 4-0 vote. Board Member Rinaldi absent. STAFF BRIEFINGS Staff briefing regarding a contract between the City of Austin and Houston-Tillotson University for a Lake Capacity Study for Lady Bird Lake. Patricia Rossett, Business Process Consultant, Parks and Recreation Department, gave a briefing and answered questions. No action was taken on this item. 1. 2. 1 3. 4. 5. PARKS AND RECREATION BOARD CONTRACTS AND CONSESSIONS COMMITTEE MEETING MINUTES AUGUST 19, 2022 DISCUSSION ITEMS Discussion on the selection of a temporary vendor to provide concessions services at the Zilker Café. Committee Members discussed this item and Jason Maurer, Sales and Events Manager, Parks and Recreation Department answered questions. No action was taken on this item. Discussion on the contract between the City of Austin and Pecan Grove Golf Partners for the Management and Operation of Butler Pitch & Putt Golf Course. Committee Members discussed pulling together a meeting of stakeholders for Butler Pitch & Putt Golf Course. No action was taken on this item. Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. Committee Members discussed this item and Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department answered questions. No action was taken on this item. None. FUTURE AGENDA ITEM Chair Di Carlo adjourned the meeting at 11:02 a.m. without objection. The amended minutes were approved at the September 16, …
