Parks and Recreation Board Finance Committee Meeting - Regular meeting will be held at the Britton, Durst, Howard and Spence Building located at 1183 Chestnut Ave, Austin, TX 78702.
REGULAR MEETING OF THE PARKS AND RECREATION BOARD FINANCE COMMITTEE JULY 11, 2022 – 12:00 PM BRITTON, DURST, HOWARD, AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Sarah Faust (D-5), Chair Richard DePalma (Mayor) Patrick Moore (D-3) Lisa Hugman (D-6) Kimberly Taylor (D-8) Laura Cottam Sajbel (D-10), Ex-Officio CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee on March 21, 2022. STAFF BRIEFINGS Staff briefing regarding the development of the Parks and Recreation Department’s FY2023 Proposed Budget. (SD23 Strategies: Govt that Works for All; PARD Long Range Strategies: Operational Efficiency) Presenter(s): Vanorda Richardson, Financial Manager III, Parks and Recreation Department 1. 2. DISCUSSION AND ACTION ITEMS 3. Presentation, discussion, and possible action regarding the Parks and Recreation Department’s current and proposed fees. (SD23 Strategies: Govt that Works for All; PARD Long Range Strategies: Operational Efficiency) Presenter(s): Vanorda Richardson, Financial Manager III and Ed Morris, Financial Analyst III, Parks and Recreation Department. 4. Conduct officer elections for the Chair of the Parks and Recreation Board Finance Committee. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at (512) 974-6716 tim.dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck at (512) 974-6716 tim.dombeck@austintexas.gov.
Austin Parks and Recreation Department FY 2023 Budget Development Update July 2022 PARD Proposed Budget FY 2022 Amended Budget $115 Million 769.25 FTEs FY 2023 Proposed Budget Submittal (May 6, 2022) $118 M 771.25 FTEs FY 2023 Proposed Budget (June 28, 2022) $123 M 792.00 FTEs 2 Proposed Budget – Yearly Comparison PARD Budget (in $ millions) 2017 2018 2019 2020 2021 2022 2023* Department Budget Overview $110 $123 Data and Highlights $100 $115 $89 $92 $106 130 120 110 100 90 80 830 780 680 Budget Full Time Employees 2017 2018 2019 2020 2021 2022 2023* 730 695.75 744.75 719.25 694.75 734.75 792 769.25 FTE 3 FY 2023 Proposed Budget As of June 28th, PARD’s Proposed Budget contains an incremental increase of $7.6 million, including 22.75 FTEs: Standard City-Wide Cost Drivers - $6.3 M Living Wage Adjustment Increases; $2.8M Other Wage Adjustment Increases; $1.4M Fleet Maintenance and Fuel; $0.7M City Support Services; $1.4M Requested Department-Wide Cost Drivers - $0.8 M Operations & Maintenance Support; $428K (2.0 FTEs) Mueller Maintenance Agreement; $33K Millennium Youth Entertainment Center maintenance; $20K Golf Enterprise Fund appropriation adjustment for cost inflation and temp-to-perm conversions; $304K (4 FTEs) Additional Items approved by City Management - $0.5 M Permanent Barton Springs Lifeguard positions; $203K (4 FTEs) Asian American Resource Center Ballroom dividers; $200K Budget Transfer to Austin Public Health for AARC non-profit; -$107K Park Planning, Development and Community Outreach Support; $209K (10.75 FTEs) 4 FY2023 Proposed Budget Requested Department-Wide Cost Drivers Operations & Maintenance Support; $428K (2.0 FTEs) Support for the Operation and Maintenance of new land acquisition and , Expanded, and redeveloped Parkland, Facilities, and pools.; new Maintenance Workers positions Mueller Maintenance Agreement; $33K Increase to current agreement with the Mueller Property Owner’s Association due to inflation Millennium Youth Entertainment Center maintenance; $20K Will aid in addressing MYEC on-going facility and technology maintenance needs and accessibility issues Golf Enterprise Fund appropriation adjustment for cost inflation and temp-to-perm conversions; $304K (4 FTEs) Increased funding will go to offset the inflation demand on the agricultural industry; Reduction in temp budget will offset conversion cost; Park Grounds Assistant positions. 5 FY2023 Proposed Budget Additional Items Approved by City Management Permanent Barton Springs Lifeguard positions; $203K (4 FTEs) Provide stable lifeguard workforce to provide adequate safety in proportion to increase in patrons Asian American Resource Center Ballroom dividers; …
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE MONDAY, MARCH 21, 2022 – 12:00PM MINUTES The Financial Committee convened in a regular meeting on Monday, March 21, 2022, at 1183 Chestnut Avenue in Austin, TX Chair Faust called the meeting to order at 12:07 PM. Committee Members in Attendance: Sarah Faust, Richard DePalma, Patrick Moore, Dawn Lewis (Ex-Officio). Committee Members Absent: Kimberly Taylor, Lisa Hugman. PUBLIC COMMUNICATION: GENERAL Sofia Pena – Barton Springs Lifeguard A. APPROVAL OF MINUTES The minutes of the Parks and Recreation Board Financial Committee regular meeting of November 18, 2021, and special called meeting of February 28, 2022, were approved. Board Member DePalma made a motion to approve the minutes. Board Member Moore seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it related to the Parks and Recreation Department Fiscal Year 2023 budget. Nicholas Johnson and Ed Morris, Parks and Recreation Department, gave a presentation and answered questions. Chair Faust made a motion to recommend the draft motion titled Fiscal Year 2023 Budget to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 2. Discussion and possible action regarding FY23 PARD Under Resourced Service Page 1 of 2 Expectations. Board Members discussed this item. Chair Faust made a motion to recommend the draft motion titled Regarding Fiscal Year 2023 Under Resourced Service Expectations to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 3. Discussion and possible action regarding financial implications of Barton Springs Pool schedule modifications and lifeguard pay structure required to maintain expected community service levels of pools. Board Members discussed this item. Chair Faust made a motion to recommend the draft motion titled Regarding Lifeguards and Seasonal Employees to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 4. Discussion of proposed Parks and Recreation Board Financial Committee agenda topics for 2022. Board Members discussed …
PARD Fee Schedule Changes from FY22 to FY23 (proposed) as of 7/11/2022 Category Sound Fees Fee Description Sound Permit ‐ Commercial/Advertising Sound Permit ‐ Private Party Sound Permit ‐ Public Interest or Political Campaign Sound Permit Parking Fees ‐ Facilities, Parks and Scheduled Special Events 2022 Approved 2022 Amended 2023 Proposed Note $30.00 $20.00 $10.00 N/A $30.00 $20.00 $10.00 N/A To be Deactivated To be Deactivated To be Deactivated $20.00 Parking on Parkland & All Parking Areas (includes Special Events and all City of Austin recognized holidays) Trail of Lights Parking Parking on Parkland & All Parking Areas (includes Special Events and all City of Austin recognized holidays including Trail of Lights) $3.00 ‐ $15.00 $10.00 ‐ $15.00 $3.00 ‐ $15.00 $10.00 ‐ $15.00 To be Deactivated To be Deactivated N/A N/A $3.00 ‐ $25.00 Per Vehicle Cemetery Support Disinterments / Reinterments Infant/Cremation Disinterment Infant/Cremation Disinterment & Reinterment Cremated Remains Disinterment Infant Disinterment Infant Disinterment & Reinterments N/A N/A $400.00 $435.00 $525.00 N/A N/A $540.00 $575.00 $600.00 $725.00 $1,150.00 To be Deactivated To be Deactivated To be Deactivated Space Sales Austin Memorial Park All Sections, Full Burial Space Infant Spaces/Cremation Spaces Isolated, Single Adult Spaces City Selected Cemetery Maintenance Surcharge Evergreen All Sections, Full Burial Space Infant Spaces/Cremation Spaces Parkland Dedication Fees, as established by the Parkland Dedication (PLD) Ordinance Park Planning & Design: Low Density (LD), Medium Density (MD), Hight Density (HD), Hotel/Motel Density (HMD) Fee in Lieu of Land HD – 1.7 PPH X $3,781.32 = $6,428.24 per unit HMD ‐ 1.0608 PPR X $3,781.32 = $4,011.22 per room LD – 2.8 PPH X $3,781.32 = $10,587.70 per unit MD – 2.2 PPH X $3,781.32 = $8,318.90 per unit Park Development Fee HD – 1.7 PPH X $351.85 = $598.15 per unit HMD ‐ 1.0608 PPR X $351.85 = $373.24 per room LD – 2.8 PPH X $351.85 = $985.18 per unit Page 1 of 2 $2,775.00 $900.00 $1,380.00 15% $2,775.00 $900.00 $1,380.00 15% $3,050.00 $1,000.00 $1,500.00 20% $1,850.00 $850.00 $1,850.00 $850.00 $2,125.50 $950.00 $2,912.17 $1,252.23 $4,796.51 $3,768.69 $526.49 $226.39 $867.16 $2,912.17 $1,252.23 $4,796.51 $3,768.69 $526.49 $226.39 $867.16 $6,428.24 $4,011.22 $10,587.70 $8,318.90 $598.15 $373.24 $985.18 PARD Fee Schedule Changes from FY22 to FY23 (proposed) as of 7/11/2022 Category Fee Description 2022 Approved 2022 Amended 2023 Proposed Note $681.34 $681.34 $774.07 MD – 2.2 PPH X $351.85 = $774.07 per unit Total Fee in Lieu of Land and Park …
Austin Parks and Recreation Department July 2022 Current and Proposed Fees General Fund Department Revenue Forecast FY22 Budget Revenue of $13.3 million FY22 Projected Revenue of $13.8 million The COVID-19 pandemic continues to have an impact on PARD’s FY22 revenue budget. FY23 Proposed Revenue : $14.2 million The growth estimate factors in elements, such as (but not limited to): concession contracts, interment services, pool entry fees, and summer camp registration. $15.0 $10.0 $5.0 $0.0 FY19-FY22 Budgeted Revenue Vs Actual Revenue ($ Millions) $14.3 $14.4 $14.8 $14.5 $13.3 $13.8 $6.8 $7.9 2019 2020 2021 2022 Budgeted Revenue Actual Revenue 2 FY2023 Projected General Fund Revenue by Program ACL Revenue Special Events, $1,606,017 , 11% Pool Entry Fees: $2- $9 Operations and Maintenance, $1,619,496 , 12% Concession Revenue Aquatics, $3,908,453 , 28% Programming Fees: $1-$300 Community Services, $5,015,831 , 36% Cemetery , $1,864,786 , 13% Adult Internment Fees (weekdays): $1,540 3 City of Austin “FEE CHANGES/ADDITIONS FORM” • A Cost Recovery Worksheet (Excel spreadsheet) also accompanies the Fee Change form • Fees cannot exceed the cost of service • All new fees and additions must be approved by the City Budget Office 4 Current FY2023 FEE CHANGES/ADDITIONS Current FY2023 FEE CHANGES/ADDITIONS Consolidate 3 different sound fees (commercial/advertising for $30, private party for $20, and public interest or political campaign for $10) into a single amplified sound fee of $20. Consolidate 2 different variable parking fees (Parking on Parkland & Special Events and Trail of Lights) into a single variable parking fee of $3 - $25. Sound fees Parking fees Cemetery: • Disinterment / Reinterment Update certain unclear language and fees; fees range from $400 to $3,500 per service $950 to $3,050 per space • Spaces Increase space fees for Austin Memorial Park and Evergreen; fee range from 5 Current FY2023 FEE CHANGES/ADDITIONS (continued) Park Planning – Parkland Dedication Fees Per Ordinance, proposed increase were made to the following categories: Fee in Lieu of Land, Parkland Development Fee, and Total Fee in Lieu of Lan and Parkland Development. This new PLD Fee structure is proportionate to the need created by a new residential development based on the City of Austin’s current level of service. Fees range from $373 to $11,573 per unit. Aquatics - Initial Lifeguard Certification Fees Changing the Initial Lifeguarding course fees to “varies” allows the Aquatics Division to adjust course fees to attract new applicants to get certified. Lifeguard class …
