Parks and Recreation Board Concessions and Contracts Committee Meeting - Special called meeting will be held at the Britton, Durst, Howard and Spence Building located at 1183 Chestnut Ave, Austin, TX 78702.
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, APRIL 15, 2022 – 10:00 AM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVENUE, AUSTIN, TX 78702 Some members of the Parks and Recreation Board will be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register call or email the board liaison at 512-974-6716 or Tim.Dombeck@austintexas.gov COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) Laura Cottam Sajbel (D-9) VACANT Dawn Lewis (D-10), Ex-Officio AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of November 9, 2021. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding changing the Parks and Recreation Board Contracts and Concessions Committee regular meeting schedule to the third Friday of each month for the remainder of calendar year 2022, except December. Regularly scheduled committee meeting dates will be as follows: May 20, June 17, July 15, August 19, September 16, October 14, November 18. Presenter(s): Anna Di Carlo, Parks and Recreation Board 2. Discussion and possible action regarding Austin City Limits contract. Presenter(s): Dawn Lewis, Parks and Recreation Board Page 1 of 2 3. Discussion and possible action regarding Zilker Café concessions contract Presenter(s): Dawn Lewis, Parks and Recreation Board 4. Discussion and possible action regarding rules/regulations pertaining to park partnerships relating to advertising the partnership. Presenter(s): Dawn Lewis, Parks and Recreation Board C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Presenter(s): Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department D. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MINUTES Nina Rinaldi (D-1) Laura Cottam Sajbel (D-9) Dawn Lewis (D-10), Ex-Officio COMMITTEE MEMBERS: Anna L. DiCarlo (D-2), Chair Nancy Barnard (D-7) VACANT The Contracts and Concessions Committee convened in a regular meeting on Tuesday, November 9, 2021 at 1183 Chestnut Avenue in Austin, Texas. Committee Members in Attendance: Chair Anna Di Carlo, Nancy Barnard, Laura Cottam Sajbel, Nina Rinaldi and Dawn Lewis, Ex Officio. Board Chair Dawn Lewis joined the meeting at approximately 12:45pm. Staff in Attendance: Suzanne Piper, Lucas Massie, Patricia Rossett, Delano Brown, Matt McCaw, Denisha Cox, Margaret Stenz and Sammi Curless. CITIZEN COMMUNICATION: GENERAL None. A. APPROVAL OF MINUTES The minutes from the October 12, 2021 regular meeting of the Contracts and Concessions Committee were approved as corrected to include an item under the Future Agenda Items section on Committee Chair Di Carlo motion, Committee Member Rinaldi second on a 4-0 vote with one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board to recommend to City Council to authorize the negotiation and execution of an agreement with the successful proposer, Ecosystem Design Group, LLC, for land management planning for Department natural areas. Committee Member Rinaldi made a motion to recommend to the Parks and Recreation Board to recommend to City Council to authorize the negotiation and execution of an agreement with the successful proposer, Ecosystem Design Group, LLC, for land management planning for Department natural areas; Committee Member Cottam Sajbel seconded the motion. The motion passed on a vote of 4-0 with one vacancy. Page 1 of 3 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board to recommend to City Council to authorize the negotiation and execution of an interlocal cooperation agreement with the Austin Independent School District for the use of athletic fields at Delores Duffie and Parque Zaragoza recreation centers. Committee Chair Anna Di Carlo made a motion to recommend to the Parks and Recreation Board to recommend to City Council to authorize the negotiation and execution of an interlocal cooperation agreement with the Austin Independent School District for the use of athletic fields at Delores Duffie and Parque Zaragoza recreation centers; Committee Member Barnard seconded the motion. The motion passed on a vote of 4-0 with one vacancy. 3. Presentation, discussion …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Apr-22 Contract Type Concession Phase P/D NCP NA S / NS S CCC Aug-21 PARB NA Council Mar-22 Interlocal Agreement P/D NA NS Nov-21 Nov-21 Dec-21 P/D NA NS Nov-21 Nov-21 Jan-22 Interlocal Agreement P/D NA NS Apr-22 May-22 Jul-22 Contract/Project Concessionaire for Operation and Management of Watercraft Rental Concession on Lady Bird Lake (Rowing Dock) Interlocal Agreement between the City of Austin and AISD for Support of the Literacy First Program Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the Area Surrounding Water Treatment Plant #4 on Lake Travis Notes The current operator requested a one-year extension instead of a two-year extension. City Council approved a one-year contract extension on March 24, 2022. Contract extension executed on March 31, 2022, and extends the current contract to April 24, 2023. Recognizing the importance of early intervention to improve the reading and writing skills of youth, the City of Austin supports the fundamental concept of Literacy First, a K-2nd grade Reading Tutoring Intervention Program offered at various Eastside Vertical Team Elementary Schools. The purpose of the agreement is to support the funding of the Literacy First program at the aforementioned elementary schools. This agreement is pending AISD Board of Trustees approval. This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1- May 31 for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin,Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each. LCRA will purchase and install buoys with PARD reimbursing LCRA for materials and labor. 4/12/2022 Contract/Project Recreation Management System Contract Type Services Phase P/D NCP NA S / NS S CCC Apr-23 PARB Apr-23 Council May-23 Notes The contract with the current vendor, Vermont Systems (RecTrac), for recreation …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, APRIL 15, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a special called meeting on Friday, April 15, 2022, at 1183 Chestnut Avenue in Austin, TX Chair Di Carlo called the meeting to order at 10:13 AM Board Members in attendance: Anna Di Carlo, Nina Rinaldi, Laura Cottam-Sajbel (WebEx), Dawn Lewis (WebEx, Ex-Officio) Board Members absent: Nancy Barnard Staff in attendance: Denisha Cox, Patricia Rosette, Suzanne Piper, Tim Dombeck PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES The minutes of Parks and Recreation Board Contracts and Concessions Committee regular meeting of November 9, 2021 were approved. Board Member Rinaldi made the motion to approve. Board Member Cottam-Sajbel seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding changing the Parks and Recreation Board Contracts and Concessions Committee regular meeting schedule to the third Friday of each month for the remainder of calendar year 2022, except December. Regularly scheduled committee meeting dates will be as follows: May 20, June 17, July 15, August 19, September 16, October 14, November 18. Chair Di Carlo made a motion to change the Parks and Recreation Board Contracts and Concessions Committee regular meeting schedule to the third Friday of each month at 10:00 AM for the remainder of calendar year 2022, except December. Board Page 1 of 2 Member Rinaldi seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. 2. Discussion and possible action regarding Austin City Limits contract. Presenter(s): Dawn Lewis, Parks and Recreation Board Chair Di Carlo made a motion to postpone this item to the next Contracts and Concessions Committee Meeting agenda. Board Member Cottam Sajbel seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. 3. Discussion and possible action regarding Zilker Café concessions contract Presenter(s): Dawn Lewis, Parks and Recreation Board Board Members discussed this agenda item and staff answered questions. Chair Di Carlo made a motion to postpone this item to the next Contracts and Concessions Committee Meeting agenda. Board Member Rinaldi seconded the motion. The motion failed on a vote of 2-1 with Board Members Di Carlo and Rinaldi voting in favor, …
