Parks and Recreation Board Finance Committee Meeting - Special Called meeting will be held at the Britton, Durst, Howard and Spence Building located at 1183 Chestnut Ave, Austin, TX 78702.
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE MONDAY, FEBRUARY 28, 2022 – 12:00PM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVENUE, AUSTIN, TX 78702 COMMITTEE MEMBERS: Sarah Faust (D-5), Chair Richard DePalma (Mayor) Patrick Moore (D-3) CALL TO ORDER Lisa Hugman (D-6) Kimberly Taylor (D-8) Dawn Lewis (D-10), Ex-Officio AGENDA PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Approve the minutes of the Financial Committee special meeting of November 18, 2021. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action with regards to the Department Aquatics Division budget as it relates to staffing, wages, operational items, security expenses and other expenses. Presenter(s): Jodi Jay, Aquatics Division Manager, Parks and Recreation Department; Daniel Paciocco, Human Resources Manager, Parks and Recreation Department; Vanorda Richardson, Financial Manager III, Parks and Recreation Department 2. Presentation, discussion and possible action with regards to the Department Summer Camps and supplemental summer programming budget as it relates to staffing and operational items. Presenter(s): Christa McCarthy, Centralized Programs Division Manager; Vanorda Richardson, Financial Manager III, Parks and Recreation Department 3. Presentation, discussion and possible action with regards to FY23 PARD Under Page 1 of 2 Resourced Service Expectations. Presenter(s): Vanorda Richardson, Financial Manager III, Parks and Recreation Department 4. Discussion of proposed Parks and Recreation Board Financial Committee agenda topics for 2022. Presenter(s): Sarah Faust, Committee Chair C. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck, with the Austin Parks and Recreation Department, at 512-974- 6716, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck at Tim.Dombeck@austintexas.gov or by phone at 512-974- 6716. Page 2 of 2
Austin Parks and Recreation Department Financial Services Division PARB Finance Committee Presentation Aquatics Budget and Staffing February 28, 2022 Aquatics Background and Current State Current Operations • 5 Year-round Pools in Operational • 95 Current Ready To Work Lifeguards • 55 New Applicants • 19 signed up for classes in March • Ready To Work Lifeguards 2019 • February 15th 165 RTW • March 23rd 229 RTW June 2nd 545 RTW • July 25th 865 RTW • • Ready To Work Lifeguards 2020 • February 14th 189 RTW • March 6th 232 RTW • Classes Stopped for 1 year FY22 Expenditure Budget by Category $11.5 million Contractuals 28% $3.3M Personnel 65% $7.4M 35.5 FTEs $714k Commodities 6% Non-CIP Capital 1% ($78k) 2 Aquatics Staffing and Pay Structure TITLE 2021 Staffing and Pay Structure • Temporaries vs. Full Time Employees • Avenues for Temps to see increases in Pay Cashier/Pool Attendant I ISP Registors I Buildings and Ground (Temp) Lifeguard I Lifeguard II Lifeguard III Head Lifeguard Facility Manager Open Water Lifeguard Open Water Head Lifeguard Swim Coach I Swim Coach II Swim Coach III Lifeguard Instructor I Lifeguard Instructor II WSI I (Water Safety Instructor I) WSI II (Water Safety Instructor II) District Supervisor I (Includes ISP & Auditor) District Supervisor II (Includes ISP & Auditor) $15.00 $15.00 $15.00 $15.00 $15.00 $15.25 $15.50 $15.75 $16.25 $16.50 $15.25 $16.50 $17.00 $16.50 $17.00 $16.50 $17.00 $17.50 $18.00 3 Aquatics Options for Enhancing Pay Structure Option A TITLE Cashier/Pool Attendant I Cashier/Pool Attendant II ISP Registors I ISP Registors II Buildings and Ground (Temp) Lifeguard I Lifeguard II Lifeguard III Head Lifeguard Facility Manager Open Water Lifeguard Open Water Head Lifeguard Swim Coach I Swim Coach II Swim Coach III Lifeguard Instructor I Lifeguard Instructor II WSI I (Water Safety Instructor I) WSI II (Water Safety Instructor II) District Supervisor I (Includes ISP & Auditor) District Supervisor II (Includes ISP & Auditor) 2021 $15.00 $15.00 $15.00 $15.00 $15.00 $15.25 $15.50 $15.75 $16.25 $16.50 $15.25 $16.50 $17.00 $16.50 $17.00 $16.50 $17.00 $17.50 $18.00 Proposed $15.00 $15.50 $16.00 $16.50 $16.00 $15.00 $15.50 $16.25 $16.50 $17.00 $17.25 $17.50 $16.25 $17.00 $17.50 $17.50 $18.00 $17.00 $17.50 $18.00 $18.50 Option B $500 Summer Completion Bonus Proposed Criteria: -All Temporaries Trained by June 1st -All Temporaries Working Thru August 15th -All Temporaries Working 3 Shifts Per Week (unless otherwise approved) 4 Aquatics Budget Impact Under Resourced Service Expectation Potential …
Austin Parks and Recreation Department Financial Services Division PARB Finance Committee Presentation Aquatics Budget and Staffing February 28, 2022 Aquatics Background and Current State Current Operations • 5 Year-round Pools in Operational • 95 Current Ready To Work Lifeguards • 55 New Applicants • 19 signed up for classes in March • Ready To Work Lifeguards 2019 • February 15th 165 RTW • March 23rd 229 RTW June 2nd 545 RTW • July 25th 865 RTW • • Ready To Work Lifeguards 2020 • February 14th 189 RTW • March 6th 232 RTW • Classes Stopped for 1 year FY22 Expenditure Budget by Category $11.5 million Contractuals 28% $3.3M Personnel 65% $7.4M 35.5 FTEs $714k Commodities 6% Non-CIP Capital 1% ($78k) 2 Aquatics Staffing and Pay Structure TITLE 2021 Staffing and Pay Structure • Temporaries vs. Full Time Employees • Temporary compensation Cashier/Pool Attendant I ISP Registors I Buildings and Ground (Temp) Lifeguard I Lifeguard II Lifeguard III Head Lifeguard Facility Manager Open Water Lifeguard Open Water Head Lifeguard Swim Coach I Swim Coach II Swim Coach III Lifeguard Instructor I Lifeguard Instructor II WSI I (Water Safety Instructor I) WSI II (Water Safety Instructor II) District Supervisor I (Includes ISP & Auditor) District Supervisor II (Includes ISP & Auditor) $15.00 $15.00 $15.00 $15.00 $15.00 $15.25 $15.50 $15.75 $16.25 $16.50 $15.25 $16.50 $17.00 $16.50 $17.00 $16.50 $17.00 $17.50 $18.00 3 Aquatics Options for Enhancing Pay Structure Option A TITLE Cashier/Pool Attendant I Cashier/Pool Attendant II ISP Registors I ISP Registors II Buildings and Ground (Temp) Lifeguard I Lifeguard II Lifeguard III Head Lifeguard Facility Manager Open Water Lifeguard Open Water Head Lifeguard Swim Coach I Swim Coach II Swim Coach III Lifeguard Instructor I Lifeguard Instructor II WSI I (Water Safety Instructor I) WSI II (Water Safety Instructor II) District Supervisor I (Includes ISP & Auditor) District Supervisor II (Includes ISP & Auditor) 2021 $15.00 $15.00 $15.00 $15.00 $15.00 $15.25 $15.50 $15.75 $16.25 $16.50 $15.25 $16.50 $17.00 $16.50 $17.00 $16.50 $17.00 $17.50 $18.00 Proposed $15.00 $15.50 $16.00 $16.50 $16.00 $15.00 $15.50 $16.25 $16.50 $17.00 $17.25 $17.50 $16.25 $17.00 $17.50 $17.50 $18.00 $17.00 $17.50 $18.00 $18.50 Option B $500 Summer Completion Bonus Proposed Criteria: -All Temporaries Trained by June 1 -All Temporaries Working Thru August 15th -All Temporaries Working 3 Shifts Per Week (unless otherwise approved) 4 Aquatics Budget Impact Under Resourced Service Expectation Potential Revenue Offset Description Estimated Cost Fee …
Austin Parks and Recreation Department Financial Services Division PARB Finance Committee Presentation Summer Camp Staffing February 28, 2022 Summer Camp Program Background and Current State Current Operations • Summer Camp & Playground Programs 28 Locations • • Cultural & Arts, Natural Resources, Community Recreation, and 2019 Registrations: 8,445 Summer Camp & 2,296 Playground Programs 2022 Available: 10,266 Summer Camp & 2,500 Playground Programs Centralized Programs • 100% Capacity • • • • Staff Hiring Requirements 330 Temporary Staff • Recruitment Strategies Staffing and Pay Structure • Temporaries vs. Permanent • Temporary compensation • Marketing/Job Fairs/CIT Program/Referral Program 2 Options to Increase Needed Summer Camp Staffing Option A – Long Term Option B – Short Term $1 Pay Increase for Temporary Program Staff - Competitive Wage - Last Increase Was 2017 from $13.50 - Fiscal Impact: $55,071 per year TITLE 2021 Proposed Activity Leader Activity Specialist Building & Grounds Assistant Cultural Arts Apprentice Display/Lighting Technician Environmental Educator Junior Activity Specialist Office Attendant I Office Attendant II Playground Supervisor I Production Coordinator $15.75 $15.00 $15.00 $15.00 $15.00 $16.00 $15.00 $15.00 $15.75 $16.50 $15.00 $16.75 $16.00 $16.00 $16.00 $16.00 $17.00 $16.00 $16.00 $16.75 $17.50 $16.00 $500 Summer Completion Bonus - All Temporary Staff Hired by May 1st - - - Current who did not receive the December bonus are eligible Set Minimum # Hours & Absences unless otherwise approved Fiscal Impact: $165,000 one time covered by Community Recreation & Vacancy Savings
Austin Parks and Recreation Department Financial Services Division PARB Finance Committee Presentation Under Resourced Service Expectations February 28, 2022 FY 2023 Under Resourced Service Expectations Definition: critical needs that are essential to meeting service expectations of our community, but lack resources Prioritization of needs developed by subject matter experts from across the department Direction re: the Board/Commission input process: Focus on efficiency and/or consider options for reallocations of funding from the existing available budget 2 Categories of Prioritized Needs (FY 2023 Estimates) Address Homelessness, Safety and Security Increase Human Resources Support $2.5M ongoing $225K one-time $286K ongoing $7K one-time Advance Equity $744K ongoing $9K one-time Meet Customer Service Expectations for Condition and Quality of Parks and Facilities $1.13M ongoing $589K one-time $2.5M vehicles 3 Address Homelessness, Safety and Security Address Homelessness, Safety and Security - $2.5M ongoing; $225K one-time • Homelessness response and support $1.5M 2 FTEs $200K ongoing • Additional temporary staffing at Barton Springs Pool for increasing safety efforts $506K ongoing • Expand security services department- wide $213K ongoing • Natural Resources Temp Staffing for Park Rangers $300K ongoing; $25K one-time 4 Increase Human Resources Support Increase Human Resources Support - $286K ongoing; $7K one-time • Human Resources support for increased effort in onboarding of staff and training coordinator to ensure appropriate base training related to safety, program delivery, general operating policy/procedures $194K ongoing 2.5 FTEs $5K one-time • Increase in Department’s Diversity Recruiting Strategy and Equity Training $93K ongoing; 1 FTE $2K on-going 5 Advance Equity Advance Equity - $744K ongoing; $9K one-time • Advance Department’s Racial Equity/Planning Focus • Increase Community Engagement $150K ongoing 2 FTEs $3K one-time Services $339K ongoing 3 FTEs $6K one-time 6 Customer Services Expectations Meet Customer Service Expectations/Condition and Quality of Parks and Facilities $1.13M ongoing; $589K one-time; $2.5M vehicles • Increase Athletic Maintenance to increase public access to ball fields • Recreation Management Software (RecTrac) Support • Parks and Facility Maintenance inclusive of general grounds maintenance, HVAC maintenance and Plumbers $255,000 ongoing 3 FTEs $325,000 ongoing 4 FTEs $24,000 one-time $800K ongoing 14 FTEs $568K one-time $2.5 mil vehicles $50,000 ongoing • Cemetery Staff to perform Interments and Reset Cemetery Headstones 7 FY22 Recommendations – Funding Approved • Park Rangers Program Increase $440K 6 FTEs $900K $615K 7.5 FTEs • Summer Camp and Afterschool Programs Capacity Increase • Additional Operations and Maintenance support …
Proposed Agenda Financial Committee 2022 Canceled Budget (Under resourced Needs) January 2022 February 28, 2022 March 21, 2022 April 11, 2022 May 9, 2022 July 11, 2022 a. Presentation on employee and salary structures at PARD, opportunities for cost of living increase, opportunities for accrued leave and sick leave, especially among temporary employees in aquatics and other departments. b. Budget (Division submittals, please note any significant fee changes within 2022-2023 budget); responses to requests for information on Budget from Finance Committee provided at February 28, 2022 meeting a. Any remaining budget issues; b. Parkland dedication – please provide an update on parkland dedication fee amounts available to be spent and acquisitions and expenditures expected in 2022; please describe how land donations are solicited and processed; what are unrestricted donations. c. Unrestricted donations d. Standards for Sale of Land CANCEL a. Parks partners and equity across system; how are the parks partners, especially Pease, Waterloo, affecting equity across the system, how are they contributing to fundraising and development capacity of organizations concerned with park development across the City; if you look at park development as a whole, publicly and privately (through conservancies) financing, are investments equitable distributed? August 8, 2022 CANCEL September 12, 2022 Update on Budget adoption: changes at City Council from PARD Submittal and PARB recommendation. October 10, 2022 CANCEL November 14, 2022 a. Presentation on 2023-2024 budget schedule. b. Set 2023 meeting schedule c. Budget issues: how does maintaining service levels take into account population increases; where d. Annual Report of Activities of Financial Committee
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE MONDAY, FEBRUARY 28, 2022 – 12:00PM MINUTES The Financial Committee convened in a meeting on Monday, February 28, 2022, at 1183 Chestnut Avenue in Austin, TX Vice-Chair DePalma called the meeting to order at 12:05 PM. Committee Members in Attendance: Richard DePalma, Patrick Moore, Lisa Hugman and Kimberly Taylor Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Jodi Jay, Daniel Paciocco, Vanorda Richardson, Christa McCarthy, Nan Dowling and Tim Dombeck PUBLIC COMMUNICATION: GENERAL None. A. APPROVAL OF MINUTES The minutes of the Parks and Recreation Board Financial Committee regular meeting of November 18, 2021 were not voted on due to a clerical error. Those minutes will be voted on at the next Financial Committee meeting. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action with regards to the Department Aquatics Division budget as it relates to staffing, wages, operational items, security expenses and other expenses. Vanorda Richardson, Jodi Jay and Daniel Paciocco, Parks and Recreation Department, made a presentation and answered questions. No action was taken on this item 2. Presentation, discussion and possible action with regards to the Department Summer Camps and supplemental summer programming budget as it relates to staffing and operational items. Page 1 of 2 Christa McCarthy and Vanorda Richardson, Parks and Recreation Department, made a presentation and answered questions. No action was taken on this item. 3. Presentation, discussion and possible action with regards to FY23 PARD Under Resourced Service Expectations. Vanorda Richardson, Parks and Recreation Department, made a presentation and answered questions. No action was taken on this item. 4. Discussion of proposed Parks and Recreation Board Financial Committee agenda topics for 2022. Board Members discussed the item. No action was taken on the item. C. FUTURE AGENDA ITEMS None. Vice-Chair DePalma adjourned the meeting at 1:45 PM. Page 2 of 2
