Parks and Recreation Board Finance Committee Meeting - Special Called Meeting. Meeting to be held with Social Distancing Modifications. See agenda for details.
Versión en español a continuación. Financial Committee of the Parks and Recreation Board Special Meeting August 18, 2021 Financial Committee of the Parks and Recreation Board to be held August 18, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 17, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 18, 2021 Financial Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Financial Committee of the Parks and Recreation Board August 18, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 17, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el …
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE THURSDAY, JUNE 17, 2021 – 3:00PM VIA VIDEOCONFERENCING MINUTES The Financial Committee convened in a special meeting on Thursday, June 17, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:10pm. Committee Members in Attendance: Chair Sarah Faust, Richard DePalma, Kimberly Taylor and Dawn Lewis, Ex Officio. Committee Members Absent: Laura Cottam Sajbel Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the regular meeting of May 10, 2021 were approved on Committee Member DePalma motion, Committee Member Taylor second on a 3-0 vote with Committee Member Cottam Sajbel absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding the Tourism Commission Parks and Environment Working Group Recommendations related to Hotel Occupancy Tax. Mike Cannatti, Tourism Commission Member made a presentation and answered questions from the Committee. No action was taken on this item. 2. Presentation and discussion of park maintenance and park district fees as possible alternative funding mechanisms. Item not heard due to loss of quorum. Page 1 of 2 3. Discussion of Parks and Recreation Department Fiscal Year 2021 revenue activity summary memo. Item not heard due to loss of quorum. Chair Faust adjourned the meeting at 3:58pm due to loss of quorum. Page 2 of 2
Austin Parks and Recreation Department Financial Services Division August 18, 2021 1 PARK MAINTENANCE FEE The purpose of a park maintenance fee would be to provide for the operation and maintenance of the parks and facilities within the City of Austin Parks & Recreation Department. A parks maintenance fee would be paid by the responsible part for each developed property within the corporate limits of the city. Collection of the fee would be made by a monthly charge included on the City Utility Bill. Fees collected would be deposited into a City special revenue park fee account. *Source Central Point Oregon Parks & Rec Ordinance 2 PARK MAINTENANCE FEE OPTIONS MODELS Option One – Fixed Monthly Fee, similar to the Clean Community Fee Possible charge of $8.95/residents and $20.75/commercial per month Option Two – Dwelling Type Allocation, similar to the Transportation User Fee Possible charge of about $12.79/residents and $63.99/commercial per acre per month 3 CITIES WITH PARK MAINTENANCE FEES Population Served* Number of Homes Monthly Fee Estimated Annual Collection Type Canby, Oregon 18,000 6,600$5 per dwelling $396,000 Central Point, Oregon Longmont, Colorado Rocklin, California San Antonio, Texas 18,000 7,000$3 per dwelling $252,000 95,000 36,800$2 per dwelling $883,200 65,000 23,146$10-30 per dwelling $8,332,560 1,530,000 550,000$1.50 per dwelling $9,900,000 Austin, Texas 950,807 415,000$8.95 per dwelling $44,820,000 Austin, Texas 950,807 415,000$11-13 per dwelling $63,700,000 Monthly Fixed Fee Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type 4 PARK DISTRICT A Park District is a form of local special- purpose district for providing public parks and recreation in or near its geographic boundaries. Some park districts also own or maintain related cultural facilities such as monuments, zoos, sports venues, music venues, or museums. The Park District would be separate from the General Fund Park Districts allow taxes to be levied separate from the traditional city property taxes Admission and registration fees would supplement the Park District 5 PARK DISTRICT MODELS Model #1: Independent governance Stand-alone government entity separate from COA Dissolve current structure of board and PARD leadership structure Board of Commissions/Chief Operating Officer/Personnel Board Workforce: District hired vs. COA Park District fee could be used to create expanded programming including concession programming, sponsorship, advertising & promotion programming Model #2: Under City umbrella …
M E M O R A N D U M May 24, 2021 Parks and Recreation Board Financial Committee Members Vanorda Richardson, Financial Manager III Austin Parks and Recreation Department Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department TO: THRU: FROM: DATE: SUBJECT: At the May 10 Parks and Recreation Board (PARB) Financial Committee meeting members requested information related to the impacts of COVID-19 on the Park and Recreation Department’s revenue position for Fiscal Year 2021 (FY 2021). Major impacts are as follows: General Fund As of May 2021, the current year estimated revenue (CYE) is expected to total $4,779,141 for the General Fund. This is a net decrease of approximately $9.8M when comparing the budgeted FY 2021 revenue of $14,531,571. The variance is primarily the result of the COVID-19 pandemic and related modified operations. Fiscal Year 2021 Parks and Recreation Department’s Revenue Activity Summary • Estimated decrease in Service Fees ($1.9M ) ACL related funding will not be received in FY 2021. • Estimated decrease in PARD Entry Fees ($3.9M ) Pool entry fee revenue has not been collected fiscal year to date (YTD) through April. The FY 2021 estimate assumes that, even with modified operating hours, revenue will begin to be collected during the summer. • Estimated decrease in PARD Registration ($3.3M ) Minimal registration fees have been collected YTD through April. The FY 2021 estimate assumes that summer programming will be offered at a modified capacity starting in late June, and thus revenue collection will begin to be collected during the summer. Golf Enterprise Fund As of May 2021, the Golf Enterprise’s FY 2021 CYE revenue is $9,353,168. The CYE represents a net increase of $584,561 when compared to the budgeted FY 2021 revenue of $8,768,607. Golf Fund revenue has increased significantly when compared to the same period of the prior year - $5.6M has been collected as of the end of April, versus the $3.6M revenue collected by April 2020. Also, to be noted, the projected revenue for FY 2021 mentioned above includes a revenue transfer of $1 million from the City of Austin’s General Fund. Please refer to the attached documents for current year revenue summary reports for the Department’s General Fund and the Golf Enterprise Fund, along with a glossary of terms document. Should you have any questions, please contact Vanorda Richardson at (512) 974-6709 or vanorda.richardson@austintexas.gov. Suzanne Piper, DBA, Chief …
M E M O R A N D U M August 18, 2021 Parks and Recreation Board Finance Committee Members Fiscal Year 2021 Parks and Recreation Department’s Revenue Activity Summary Vanorda Richardson, Financial Manager III Austin Parks and Recreation Department Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department TO: THRU: FROM: DATE: SUBJECT: At the May 10th Parks and Recreation Board Financial Committee meeting, members requested that a memorandum be prepared regarding the impacts of COVID-19 on the Park and Recreation Department’s revenue. This memo serves as an update to information provided in the May 24 memo and reflects July revenue data. Following are summaries of major revenue impacts due to COVID-19: General Fund As of July 2021, actual revenue collected is $5,670,228 with an estimated $1.1M to be collected for the months of August and September. The fiscal year year-end revenue position is expected to total $6.8M for the General Fund. This is a net decrease of approximately $7.7M when comparing the budgeted Fiscal Year (FY) 2021 revenue of $14.5M. The variance is primarily the result of the COVID-19 pandemic and related modified operations. • Estimated decrease in Service Fees ($2.5M • Estimated decrease in PARD Entry Fees ($2.4M ) - ACL related funding will not be received in FY 2021. ) - Pool entry fee revenue has not been collected fiscal year to date (YTD) through June. The FY 2021 estimate assumes that, even with modified operating hours, revenue will begin to be collected during the summer. • Estimated decrease in PARD Registration ($2.8M ) - Minimal registration fees have been collected YTD through July. The FY 2021 estimate assumes that summer programming will be offered at a modified capacity starting in late June, and thus revenue collection will begin to be collected during the summer. Golf Enterprise Fund As of July 2021, actual golf revenue collected is $8,698,453 with an estimated $1.8M to be collected for the months of August and September. The Golf Enterprise’s FY 2021 current year estimated revenue (CYE) is $10.5M. The CYE represents a net increase of $1.7M when compared to the budgeted FY 2021 revenue of $8.8M. Golf Fund revenue has increased significantly when compared to same period of prior year. Also, to be noted, the projected revenue for FY 2021 includes a revenue transfer of $1 million from the City of Austin’s General Fund. Should you have any …
Austin Parks and Recreation Department Fiscal Year 2021-22 DRAFT Approved Budget as of August 17, 2021 Fact Sheet As of August 17, 2021, the total Fiscal Year 2022 Approved General Fund Budget for the Parks and Recreation Department (PARD) is $106M (728.25 FTEs), and the approved Golf Fund Budget is $8.7M (41 FTEs). The General fund base budget increased by $4.4M (24.50 FTEs), while there was an increase to the Golf Budget by $600K (no additional FTEs). Here are the budget highlights of what was adopted in the Budget for FY2022. City-wide Across the Board Increase – A 2.0% across-the-board increase in base pay for employees who have been in a regular position hired on or before April 1, 2021 and are not covered by contract negotiations or appointed by Council. The proposed pay increase will be implemented October 1, 2021. One-Time Stipend – $1,000 for full-time civilian employees earning less than $90,000. $500 for full-time civilian employees earning $90,000 or more. Part-time and temporary employees will also receive stipends ranging from $250 to $500 depending on number of hours worked. To be eligible employees need to have been hired on or before April 1. Staff are expected to receive their payments in December. Service Incentive Pay – Regular employees who have completed five years of continuous service by December 1 will receive Service Incentive Pay in their December 10, 2021 paycheck. COVID-19 Related Leave – City will provide up to two weeks’ leave for any City staff who become exposed to, or sick with, COVID-19, and who can show proof that they have been vaccinated. It follows the expiration of federal support for paid time off for employees with COVID. The measure is designed to incentivize staff who are still unvaccinated to get their shots. PARD General Fund • Operations and Maintenance funding: $660K – This additional funding is for the operation and maintenance of new, expanded, and redeveloped parkland and facilities for which related projects will be completed over the course of the next fiscal year. This additional funding will aid the PARD’s Grounds Maintenance, Facilities Services, Forestry and Aquatics divisions in partially keeping up with service demand. This funding does not include any of the requested FTEs (4.5 FTEs for Facilities Maintenance and 3 FTEs for Grounds Maintenance) who would have assisted with building maintenance and repairs, playground maintenance, graffiti abatement, horticultural maintenance, as well as irrigation, …
