Versión en español a continuación. Finance Committee of the Parks and Recreation Board Special Called Meeting March 9, 2021 Finance Committee of the Parks and Recreation Board to be held March 9, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (March 8, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the March 9, 2021 Finance Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Finance Committee of the Parks and Recreation Board March 9, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (March 8, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser …
Austin Parks and Recreation Department Financial Services Division PARB Finance Committee Presentation March 9, 2021 FISCAL YEAR 2021 CURRENT YEAR ESTIMATE 2 CURRENT YEAR ESTIMATE (CYE) • The level of revenue, expenditures, or performance data projected to be received, spent, or achieved by the end of the current fiscal period • Conveys financial status to City Council, City management, and residents; presented in monthly fund summaries and Annual Budget Documents • The CYE is a critical factor in determining what a department will need in the future; helps guide decisions and informs the budget process 3 Parks and Recreation Department CURRENT YEAR ESTIMATE EXPENDITURES FY 2021 Operating Budget Current Budget $109,807,598 Year To Date Expenditures through Dec 2020 $8,019,972 Current Year Estimate $104,042,699* Assumptions: • Current status of business operations will continue for remainder of the fiscal year • Projected savings due to vacancies, perm and temp *FY2021 includes required COVID response cost saving 4 Parks and Recreation Department CURRENT YEAR ESTIMATE EXPENDITURES Yearly Comparison of Expenditures Budget Expenditures % Budget Spent FY 2018 $91,747,535 $89,405,355 97% FY 2019 $100,013,335 $98,945,659 99% FY 2020 $106,426,274 $96,084,058* 90% FY2021 Est. $109,807,598 $104,042,699* 95% * includes required COVID response cost saving 5 Parks and Recreation Department CURRENT YEAR ESTIMATE EXAMPLE Barton Springs Pool FY 2021 Operating Budget Current Budget Year To Date Expenditures through Dec 2020 Current Year Estimate FY 2020 Actual FY 2019 Actual $1,427,595 $234,392 $1,127,595 $1,109,467 $1,256,412 6 Parks and Recreation Department CURRENT YEAR ESTIMATE Revenue FY 2021 Revenue Current Budget Year To Date Revenue through Dec 2020 $23,300,178 $4,468,065 Current Year Estimate $14,426,919 Assumptions: • Current status of business operations will continue for remainder of the fiscal year • Projected loses due to COVID-19 related closures 7 Parks and Recreation Department CURRENT YEAR ESTIMATE Revenue Yearly Comparison of Revenue Budget Revenue % Revenue FY 2018 $20,693,173 $20,888,217 101% FY 2019 $22,456,208 $22,438,188 100% FY 2020 $23,306,095 $13,896,162 60% FY2021 Est. $23,300,178 $14,426,919 62% 8 Parks and Recreation Department CURRENT YEAR ESTIMATE EXAMPLE Barton Springs Pool FY 2021 Revenue Current Budget Year To Date Revenue through Dec 2020 Current Year Estimate FY 2020 Actual FY 2019 Actual $2,829,854 ($560) $544,432 $194,496 $3,065,236 9 FISCAL YEAR 2022 DIVISION BUDGET SUBMITTALS 10 The Operating Budget Cycle Mid-Aug: Budget Adoption Oct 1: Start of Fiscal Year May-Jul: Proposed Budget Nov-Dec: Goal Setting Jan-Apr: Forecast Process 11 PARD Approved Budget and Full Time …
MEMORANDUM January 14, 2021 Boards and Commissions Diane Siler, Interim Budget Officer FY 2021-22 Budget Process and Calendar TO: FROM: DATE: SUBJECT: The City continues to be committed to an inclusive and transparent budget development process that incorporates resident and stakeholder feedback into budget considerations and priorities. One important component of this process is input received annually from the City’s various boards and commissions. In FY 2020-21, your input on community needs resulted in significant investments in affordable housing, homelessness response, and public health initiatives. Due to the financial constraints from COVID-19 coupled with the 3.5% property tax revenue cap, the FY 2021-22 budget development process will focus on maintaining existing services. With these constraints in mind, we encourage boards and commissions to provide feedback on the efficiency, equity, and effectiveness of the City’s existing services and programs. As always, the Budget Office is available to discuss these topics in more detail at boards and commissions meetings upon request. As in previous years, the Budget Office will coordinate with City departments to review recommendations passed by boards and commissions. Please note that department budgets are due to the Budget Office on May 7, 2021. Therefore, recommendations should be submitted to the City Clerk no later than April 9, 2021 to provide departments the opportunity to include the recommendation, upon completion of review, into their proposed budget submittal. A template will be created to help Commissions organize and submit their recommendations. For your information, the Council-approved calendar for the FY 2021-22 budget is shown below: • May 7 • July 9 • July 22 • July 27 • July 29 • August 3 • August 11 Department Budgets Due to the Budget Office Presentation of the FY21-22 Proposed Budget to City Council First Budget Hearing City Council Budget Work Session Second Budget Hearing City Council Budget Work Session Tax Rate Hearing and Budget Adoption Additional information, including the FY 2020-21 final survey report, FY 2020-21 board and commission recommendation summaries, and FY 2021-22 budget engagement updates, can be found at the City’s Budget Engagement website at www.austintexas.gov/budget. Should you have any questions, please contact our office at BudgetQA@austintexas.gov. cc: Spencer Cronk, City Manager Nuria Rivera-Vandermyde, Deputy City Manager Assistant City Managers Ed Van Eenoo, Chief Financial Officer, Financial Services Department Department Directors
