Special Meeting of the Contracts and Concessions Committee of the Parks and Recreation Board July 17, 2020 Contracts and Concessions Committee to be held July 17, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (July 16, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 17, 2020 Contracts and Concessions Committee Meeting, residents must: •Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live. Page 1 of 3 • • • • • • PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Monday, August 17, 2020 – 10:00-11:30AM Via Videoconference Sarah Faust (D-5) Nina Rinaldi, (D-1) Dawn Lewis, (D-10), Ex-Officio AGENDA COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Rich DePalma, (Mayor) Anna Di Carlo, (D-2) CALL TO ORDER A. APPROVAL OF MINUTES Approve the minutes of the Contracts and Concessions Committee special meeting of June 5, 2020. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Recommendation to the Parks and Recreation Board to recommend to the City Council the negotiation and execution of an interlocal agreement with the Save Historic Muny District for the operations and management of the food and beverage concession at Lions Municipal Golf Course. Presenter: Kevin Gomillion, Golf Services Division Manager, Parks and Recreation Department C. STAFF BRIEFINGS* 1. Draft scope of work for request for proposals for a boating concession on …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE JUNE 5, 2020 MINUTES COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Rich DePalma, (Mayor) Anna Di Carlo, (D-2) Sarah Faust (D-5) Nina Rinaldi, (D-1) Dawn Lewis, (D-10), Ex-Officio The Contracts and Concessions Committee of the Parks and Recreation Board convened in a special meeting on Friday, June 5, 2020 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:13pm. Committee Members in Attendance: Francoise Luca; Rich DePalma; Anna DiCarlo; Sarah Faust; Nina Rinaldi and Dawn Lewis, Ex-Officio. Staff in Attendance: Suzanne Piper; Jim Kotick; Lucas Massie; Gabrielle Restivo; Patricia Rossett; Margaret Stenz and Sammi Curless. A. APPROVAL OF MINUTES The minutes from the meeting of January 14, 2020 were approved on Committee Member DePalma motion, Chair Luca second on an 5-0 vote. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board to recommend to the Parks and Recreation Director the approval of a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake. Committee Member Rinaldi made a motion to recommend to the Parks and Recreation Board, as a consent agenda item, the consideration of a recommendation to the Parks and Recreation Director for the approval of a five-year extension to the Contract between the City of Austin and Lone Star Riverboat, Inc. for the Excursion Boat Operation on Lady Bird Lake; Committee Member DiCarlo seconded the motion. The motion passed on a vote of 5-0. 2. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board to recommend to the City Council to approve the negotiation and execution of an agreement with the successful proposer, Texas Rowing Center, Page 1 of 2 Inc., to provide management and operation of a boating concession on Lady Bird Lake. Committee Member DePalma made a motion to recommend to the Parks and Recreation Board, as a consent agenda item, the consideration of a recommendation to the City Council to approve the negotiation and execution of an agreement with the successful proposer, Texas Rowing Center, Inc., to provide management and operation of a boating concession on Lady Bird Lake; Committee Member Rinaldi seconded the motion. The motion passed on a vote of 5-0. 3. Presentation, discussion and possible action regarding a …
INTERLOCAL AGREEMENT BETWEEN SAVE HISTORIC MUNY DISTRICT AND THE CITY OF AUSTIN TO MANAGE AND OPERATE THE FOOD AND BEVERAGE CONCESSION AT LIONS MUNICIPAL GOLF COURSE Agreement Overview The City operates the Lions Municipal Golf Course (Lions), located at 2901 Enfield Road, through a lease agreement, a component of the Brackenridge Development Agreement between The University of Texas System (UT System) and the City. The status of Lions Municipal Golf Course, a golf course with historical importance, is uncertain. Save Historic Muny District (SHMD) was created by the Texas Legislature in June 2019 to preserve the 141.35 acres as a public golf course and publicly available parkland. While UT System considers various options for the future of the property, SHMD and the City are collaborating to preserve the property as the Lions Municipal Golf Course in perpetuity. As part of that collaboration, the City wishes to permit the SHMD to manage and operate the food and beverage concession at Lions. The agreement with the previous food concessionaire at Lions terminated in May, and because the City's lease with the University is month to month, a new solicitation was not conducted. Currently, food services are being offered by a temporary food truck. What is the Purpose of the Agreement? This is an interlocal agreement between the City of Austin and the Save Historic Muny District to allow SHMD to operate and manage the food and beverage concession at Lions Municipal Golf Course. What is the Term of the Agreement? The term of this agreement shall run congruent to the current golf course operating lease agreement with UT System and the City. The current lease agreement is a month-to- month agreement with five (5) months minimum notification of termination. This agreement will continue until the lease is terminated, the golf course is sold, or as otherwise agreed to in writing by the parties. Page 1 of 3 INTERLOCAL AGREEMENT BETWEEN SAVE HISTORIC MUNY DISTRICT AND THE CITY OF AUSTIN TO MANAGE AND OPERATE THE FOOD AND BEVERAGE CONCESSION AT LIONS MUNICIPAL GOLF COURSE What Services and Deliverables Will SHMD Provide? • SHMD will solicit and contract with a vendor to provide a food service concession operation at Lions, acceptable to the City and approved by the PARD Director, before the vendor enters or conducts operations at Lions. • SHMD will ensure that the food service concession operation and vendor meet all PARD …
BOATING CONCESSION ON BARTON CREEK REQUEST FOR PROPOSAL Currently operating as Zilker Park Boat Rentals Presented by: Gabrielle Restivo Contract Management Specialist IV Contracts and Concessions Committee August 17, 2020 1 CONCESSION LOCATION ON BARTON CREEK 2 CONCESSION HISTORY Opened as Zilker Park Boat Rentals as a canoe rental service in 1969 by Howard Barnett Now includes kayaks and stand-up paddle boards Community partnerships with Sunshine Camp, Texas River School, City of Austin Park Rangers Current contract period: • Initial Period (02/28/2006 – 03/01/2011) • Extension #1 (03/01/2011 – 02/29/2016) • Extension #2 (03/01/2016 – 02/29/2021) 3 CONCESSION ASSETS CAPITAL IMPROVEMENTS Open shed used for rental transactions and equipment storage Storage shed with attached decking and stairway Detached storage unit Boat storage racks 2015-2016 • Earthwork and replacement of boating assets: $75,587 • Decking and stairs: $20,278 2019 • Earthwork: $8,154 4 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Gross Revenue Expenditures Revenue Payments to City 2015 $445,267 $155,090 $46,877 2016 $456,403 $240,126 $45,700 2017 $632,740 $294,599 $57,163 2018 $805,039 $56,824 $74,536 2019 $676,775 $332,002 $67,678 5 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of experience with safety record • Supply all necessary watercraft • Nonmotorized craft only • Sustainability (environmental) Plan • Public benefit programs for youth and seniors • Fee schedule approval • Marketing Plan • Monthly and annual reporting • Revenue share proposal Improvements • Capital Improvement Plan required • Improvement Plans require PARD’s written approval • 10% reinvestment annually in equipment and facilities 6 CAPITAL IMPROVEMENTS PROPOSAL LANGUAGE Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. Any alteration made by the Contractor shall become the property of the City at the termination of the contract. City reserves the right to require Contractor to restore the property to its original condition at Contractor's expense. Contractor shall make written report to City Contract Manager of any needed repairs or suggested alterations or improvements. Improvement plans and any revisions are subject to the City’s written approval. 7 MANAGEMENT AND OPERATIONS PROPOSAL LANGUAGE Concessionaire shall prepare and submit to PARD a Program Plan for educating the public on the use of canoes, kayaks, and SUPs. The plan …
Land Management Plan for Parks and Recreation Department Natural Areas Request for Proposals Matt McCaw Environmental Conservation Program Manager Land Management Program Natural Resources Division Austin Parks and Recreation Department matt.mccaw@austintexas.gov Purpose To receive feedback from the Contracts & Concessions Committee related to the scope of work for the Land Management Plan for Parks and Recreation Department natural areas request for proposals. 2 3 Background • The majority of PARD’s lands are protected as natural areas in preserves (Balcones Canyonlands Preserve, greenbelts, metro parks, district parks, even along the margins of golf courses). • A natural area is an area that retains or has reestablished its natural character, typically dominated by native plants and animals. 4 Background • These natural areas provide critical services, such as: • climate regulation • water cleansing • air cleansing • mental health social benefits • • Most have not been managed to maintain ecosystem health. • Threatened by climate change, invasive species, and loss of biodiversity, all of which make them more susceptible to heat, drought, disease, and wildfire. 5 Background • The need for comprehensive planning and management of PARD natural areas has long been recognized by staff, partners, and the community. • The 2019 Wildfire Preparedness Audit highlighted this need from a public safety standpoint. • Recommended that PARD create and implement land management plans. • PARD committed to establish a land management team to do this. 6 PARD Lands Involved • All Preserves and PARD Balcones Canyonlands Preserves • Contiguous natural areas > 75-100 ac. • Excludes high perimeter area (difficult access, expensive mgmt) • Creates large mgmt. complexes • 10,000+ ac. included Ecosystems 7 Oak savanna Grassland Oak-juniper woodland Bottomland forest Riparian and aquatic 8 Deliverables & Plan Components Site analysis • Soils • Hydrology • Existing vegetation communities • Endangered species habitat • Trails, authorized and unauthorized • Other elements Climate vulnerability analysis • Identify components of ecosystems that affect vulnerability to intense heat, drought, and wildfire • Map these components to indicate where natural resources may be most vulnerable to climate change • Will help prioritize work Deliverables & Plan Components 9 Management goals: vegetation communities that are expected to provide desired ecosystem services most sustainably. Restoration strategies that may be effective and appropriate for achieving management goals in various contexts. Monitoring design to evaluate progression toward management goals. ~10-year document; 50-year horizon. PARD Long-Range Plan Strategies & …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee 17-Aug-20 Contract/Project Zilker Miniature Train Concession Phase N A NCP NA S / NS NA CCC NA PARB Sep-20 Council Oct-20 Operation Boating Concession on Lady Bird Lake (Texas Rowing Center) A Y S Jun-20 Jun-20 Aug-20 Concessionaire for Operation and Management of Hancock Golf Course P/D N S Oct-20 Oct-20 Nov-20 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department. Solicitation was released 3/23/2020 with an original close date of 4/23/2020. However, the COA Purchasing Office extended the proposal submittal deadline until 4/30/2020. CCC and PARB approvals completed in June. Recommendation scheduled for City Council on August 27, 2020 The Request for Proposal (RFP) for a Concessionaire for Operation and Management of Hancock Golf Course is on hold due to the uncertainty surrounding the COVID-19 impact on the City’s golf program. Estimated timeframe for the RFP release is July/August of 2020. 8/11/2020 Interlocal Agreement with Save Historic Muny District (SHMD) to Operate and Manage Food Concession at Lions Municipal Golf Course. P/D NA NS Aug-20 Aug-20 Sept-20 Development of a Land Management Plan for Austin Nature Preserves System P/D NA S Aug-20 Aug-20 Dec-20 Concessionaire for Operation and Management of a Boat Rental on Barton Creek P/D N S Oct-20 Dec-20 Jan-21 P/D - Planning & Development A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable Dates are subject to change based on project timeline. 8/11/2020 Lions Municipal Golf Course is owned by The University of Texas and is leased to the City. The agreement with the previous food concessionaire at Lions terminated in May, and because the City's lease with UT expires in December, a new solicitation was not conducted. Currently, food services are being offered by a food truck. SHMD, a special district created by the Texas Legislature to preserve the historic golf course, is interested in operating and managing the food …
Special Meeting of the Contracts and Concessions Committee of the Parks and Recreation Board July 17, 2020 Contracts and Concessions Committee to be held July 17, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (July 16, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 17, 2020 Contracts and Concessions Committee Meeting, residents must: •Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sammi.curless@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live. Page 1 of 3 • • • • • • PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Monday, August 17, 2020 – 10:00-11:30AM Via Videoconference Sarah Faust (D-5) Nina Rinaldi, (D-1) Dawn Lewis, (D-10), Ex-Officio REVISED AGENDA COMMITTEE MEMBERS: Francoise Luca, (D-7), Chair Rich DePalma, (Mayor) Anna Di Carlo, (D-2) CALL TO ORDER A. APPROVAL OF MINUTES Approve the minutes of the Contracts and Concessions Committee special meeting of June 5, 2020. B. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION ITEMS 1. Recommendation to the Parks and Recreation Board to recommend to the City Council the negotiation and execution of an interlocal agreement with the Save Historic Muny District for the operations and management of the food and beverage concession at Lions Municipal Golf Course. Presenter: Kevin Gomillion, Golf Services Division Manager, Parks and Recreation Department 2. Draft scope of work for request for proposals for a boating concession on Barton Creek. …
