REGULAR MEETING OF THE PARKS AND RECREATION BOARD AUGUST 25, 2025 – 6:00 PM CITY HALL COUNCIL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. For remote participation, registration must be completed no later than noon the day before the meeting. To register to speak, click here: https://forms.office.com/g/x3U9mTckNT or call or email Tim Dombeck, (512) 974- 6716, Tim.Dombeck@austintexas.gov. Speakers may only register to speak on an item once either in-person or remotely and may be allowed up to three (3) minutes to provide their comments. CURRENT BOARD MEMBERS: Stephanie Bazan (D-5), Chair Kathryn Flowers (D-4), Vice Chair Shelby Orme (D-1) Pedro Villalobos (D-2) Nicole Merritt (D-3) Luai Abou-Emara (D-6) Diane Kearns-Osterweil (D-7) Kim Taylor (D-8) Jennifer Franklin (D-9) Ted Eubanks (D-10) Lane Becker (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of July 28, 2025. DISCUSSION AND ACTION ITEMS 2. 3. Presentation, discussion and approve letters of support for the PARD Therapeutic Recreation Services team providing safe, accessible, fun and supportive recreation environments for all persons no matter their abilities, including both adaptive and inclusive programs. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Park Access for All, Urban Public Spaces). Presenter(s): Malorie Solus, Recreation Program Supervisor and Emmanuel Turner, Recreation Program Coordinator, Austin Parks and Recreation. Presentation, discussion and approve a recommendation to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar days in parkland located in Adams Hemphill Neighborhood Park. Total mitigation is $2,980,911. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Operational Efficiency). Presenter(s): Kristina McLaren P.E., Engineer C, Watershed Protection and Greg Montes, Program Manager II, Austin Parks and Recreation. WORKING GROUP RECOMMENDATION Page 1 of 2 4. Report of recommendations by the ball field working group. (Sponsors: Becker, Bazan, Villalobos) STAFF BRIEFINGS 5. 6. Staff briefing on a change to the Austin Parks and Recreation Concessions Policy to create Legacy …
PARKS AND RECREATION BOARD MEETING MINUTES JULY 28, 2025 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES JULY 28, 2025 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on July 28, 2025 at 301 W. 2nd Street in Austin, Texas Chair Bazan called the PARKS AND RECREATION BOARD Meeting to order at 6:03 p.m. Board Members in Attendance: Stephanie Bazan, Ted Eubanks, Kathryn Flowers, Jennifer Franklin, Nicole Merritt, Pedro Villalobos. Board Members in Attendance Remotely: Luai Abou-Emara (left at 8:03 P.m.), Lane Becker (arrived at 6:22 p.m.), Diane Kearns-Osterweil, Shelby Orme, Kim Taylor. Board Members Absent: None. PUBLIC COMMUNICATION: GENERAL Tom Kelm - Mesquite Trees at Krieg parking lot Santiago Tza-Wan - Festival Beach Food Forest Aubrea Rudder - Austin Rowing Club trash cleanup Daniel Kavelman - Shoal Creek Conservancy Scott Cobb - Raise in the living wage Collin McMurrough - Austin Ridge Riders Mountain Bike Club APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of June 23, 2025. The motion to approve the minutes of the Parks and Recreation Board regular meeting of June 23, 2025 was approved on Chair Bazan’s motion, Vice Chair Flowers’ second on an 11-0 vote. DISCUSSION AND ACTION ITEMS 2. Presentation, discussion and approve letters of support for PARD Golf staff in recognition of successful driving range and resurfacing projects at multiple golf courses. Steve Hammond, Golf Division Manager, Parks and Recreation gave a presentation and answered questions on the timeline for a driving range lighting project, the location of the Jimmy Clay and Roy Kizer golf complex, methods to increase usage, whether ATX Golf employs groundskeepers or contracts out for them, total acreage of all golf facilities, autonomous mowers and summer camp programming. 1 PARKS AND RECREATION BOARD MEETING MINUTES JULY 28, 2025 The motion to approve letters of support for the for PARD Golf staff in recognition of successful driving range and resurfacing projects at multiple golf courses was approved on Vice Chair Flowers’ motion, Board Member Villalobos’ second on an 11-0 vote. 3. Presentation, discussion and approve a recommendation to Austin City to approve a permanent change of use of 31,694 sq. ft. of parkland located at Balcones District Park to allow for the construction of the Walnut Interceptor Odor and Corrosion Improvements project. Total mitigation is $742,361. Tony Lopez, Project Manager, Capital Delivery Services Department and Greg Montes, Program Manager II, Parks …
Guadalupe St. Local Flood Risk Reduction CIP Adams-Hemphill Neighborhood Park 5789.075 City of Austin Watershed Protection Department August 25, 2025 Staff • Kristina McLaren, P.E. – Project Sponsor • Stephanie Lott – Public Information Specialist Senior Purpose To communicate the importance of detention basins at Adams Hemphill Neighborhood Park and how they work to mitigate impacts to downstream area. Seeking positive recommendation to Council for use of parkland. Why did we start Guadalupe Street Flood Risk Reduction Project? 3 Existing Drainage System • Main storm system built in 1928 • Generally follows from Avenue A to Hemphill Branch at W. 33rd St • Pipe size varies from 42 inch in diameter to a 9 x 5.5-foot box culvert • Central Park Pond designed in 1993 • Triangle Pond designed in 2004 • 224 structures inundated in 25-year event • 285 structures inundated in 100-year event 4 Triangle Pond Central Park Pond Why do we need the detention basins at Adams Hemphill Neighborhood Park? 5 N Site Constraints • Historic neighborhoods • Historic outfall and downstream crossings • Creek crossings critical to city grid • Built out watershed • Parkland 6 7 Are there alternative locations? • No feasible alternatives have been identified • Numerous variations of detention basins, channel modifications and culvert improvements have been evaluated • Buyouts of several homes between 33rd and 34th Streets was cost prohibitive, within a Local Historic District, and too small • Open space at the Austin Presbyterian Seminary is too small • Parking lot of the Scottish Rite Dormitory is too small 8 Texas Parks and Wildlife Code Chapter 26 Section 26.001. Protected Land; Notice of Taking • State entities cannot approve programs or projects that use or take public land designated for parks, recreation, scientific areas, wildlife refuge, or historic sites unless their authorized governing body or officer determines: 1) There is no feasible and prudent alternative to the use or taking of such land 2) The program or project includes all reasonable planning to minimize harm to the land, as a park, recreation area, scientific area, wildlife refuge, or historic site, resulting from the use or taking 9 Stormwater Pond – Dry Detention Basin N 10 Detention Basins Will Be Mostly Dry • Designed to hold water for up to 24 hours after it rains • Larger basin will be a multi-use, open grassy field • It may include an area …
M E M O R A N D U M O F U N D E R S T A N D I N G TO: FROM: Jorge L. Morales, P.E., CFM Director, Austin Watershed Protection M.O.U. # PARD 25-002 Jesus Aguirre, MBA, CPRE Director, Austin Parks and Recreation SUBJECT: Guadalupe Street - Flood Risk Reduction Project Project I.D. 5789.075 : FDU 4850 6307 4156 DATE: 8-13-2025 The Austin Watershed Protection (AWP) is allowed to use the parkland located at Adams-Hemphill Neighborhood Park, as part of the work site for the above referenced project, as indicated in Attachment “C” (Location Map). The parkland is to be used for Permanent Use and Temporary Use. The requested areas are: Permanent Use (Lower Basin 50%): 105,053 sq. ft. = $5,337,521 Permanent Use (Upper Basin 80%): 12,768 sq. ft. = $1,037,944 Permanent Use (Upper Basin 0%): 20,315 sq. ft. = $0 Temporary Use (Work Area): 11,997 sq. ft. = $60,954 Total Mitigation Amount (Without Park Improvements) = $6,436,420 As part of this project the following will be completed by Austin Watershed Protection (AWP) and Austin Capital Delivery Services (ACDS): • Will include APR in the design process and receive APR approval of the design/specifications of the park elements and selection of park amenities for replacement and/or enhancement. • During construction, provide contractor submittals for all park amenities for replacement and/or enhancement to APR for APR staff to review and approve. • Will ensure that all park amenities are constructed to APR standards and require certified playground installers. Will obtain APR review and approval of the construction of all park amenities for replacement and/or enhancement. • Will review the final construction and include APR in the development of the punch list and providing final approval of the overall park construction project. All components of the project, drainage improvements, park amenities, bank stabilization, and WW relocation are being treated as one project and will be delivered at the same time. Austin Watershed Protection is in agreement to provide the following improvements below as partial mitigation for the permanent and temporary use of the parkland. Please note that both the value for the land and the costs for the park improvements were 1 of 3 based on current estimates. Costs for the planned park improvements may be different at the time of construction, and AWP should plan for any cost escalation, as necessary. Details and quantities of …
ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET - SUMMARY Project: Waller Creek, Guadalupe St Flood Risk Reduction - Adams Hemphill Park MOU # 25-002 5789.075 Permanent Use - Lower Basin - 50% Permanent Use - Upper Basin - 80% Permanent Use - Upper Basin - 0% Temporary Use - Staging Sub-Total Credit for Park Amenities Improvements AW Dept WWL Relocation Bank Stabilization TOTAL = Calculated Fee $5,337,521 $1,037,944 $0 $60,954 $6,436,420 $1,636,226 $656,748 $1,162,536 $2,980,911 ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET Permanent Use - Lower Basin Project: TCAD Land Value of Adjacent Properties ($): $555,000 Waller Creek, Guadalupe St Flood Risk Reduction - Adams Hemphill Park Lower Basin MOU # 5789.075 25-002 Avg. Lot Size (sq. ft.): 5,462 Based on average for nearby lots zoned SF Value per Square Foot. ($): $102 TCAD Land Value divided by Avg. Lot Size Requested Area (sq. ft.): 105,053 Submitted by Requesting Department Preliminary Mitigation Value ($): $10,675,043 Requested Area multiplied by the Value per Square Foot Disturbance Value (%): 50.00% Based on limitations on future development for that portion of parkland (see table below) Final Mitigation Value ($): $5,337,521 Preliminary Mitigation Value multiplied by the Disturbance Value DISTURBANCE VALUES Area can still be developed with minimal or no limitations (underground work/materials with no/few above ground appurtenances/fixtures) Area can still be developed with moderate limitations (underground work/materials with some small/medium appurtenances/fixtures) Development severely limited (underground work/materials with large or several small/medium appurtenances/fixtures) No future park development possible in the area - dedicated to installation (underground and/or surface appurtenances/fixtures) 35% 50% 75% 100% ATTACHMENT "A" - M.O.U. MITIGATION FEES CALCULATION WORKSHEET Permanent Use - Upper Basin Project: TCAD Land Value of Adjacent Properties ($): $555,000 Waller Creek, Guadalupe St Flood Risk Reduction - Adams Hemphill Park Upper Basin MOU # 5789.075 25-002 Avg. Lot Size (sq. ft.): 5,462 Based on average for nearby lots zoned SF Value per Square Foot. ($): $102 TCAD Land Value divided by Avg. Lot Size Requested Area (sq. ft.): 12,768 Submitted by Requesting Department (Disturbed Area Only) Preliminary Mitigation Value ($): $1,297,430 Requested Area multiplied by the Value per Square Foot Disturbance Value (%): 80.00% Based on limitations on future development for that portion of parkland (see table below) Final Mitigation Value ($): $1,037,944 Preliminary Mitigation Value multiplied by the Disturbance Value DISTURBANCE VALUES Area can still be developed with minimal or no limitations (underground work/materials with …
Therapeutic Recreation Services P a rk s a n d Re c re a t io n Bo a rd Me e t in g Au g u s t 25, 20 25 reallygreatsite.com Therapeutic Recreation Services provides recreation opportunities for individuals with disabilities throughout the City of Austin. • McBeth Recreation Center • Alamo Recreation Center • Dottie Jordan Recreation Center • Parque Zaragoza Recreation Center • Modifications and Support Year Round Adult Programs • Good Neighbor Adventure Club (GNAC) ⚬ 58 Unique Participants • Capital City Explorers ⚬ 25 Unique Participants • Healthy Aging ⚬ 17 unique participants • The Hangout ⚬ 13 unique participants • Adult Job Skills ⚬ 40 participants enrolled • Social Club ⚬ 16 Unique participants Special Olympics ⚬ Volleyball ⚬ Softball ⚬ Swim Team ⚬ Basketball ⚬ Power Lifting ⚬ Soccer ⚬ Tennis ⚬ Golf ⚬ Bocce Youth Programs • Therapeutic Camps ⚬ Youth, Teens, Young Adults ⚬ 30 participants enrolled weekly • Recreation Therapy Social Skill Groups ⚬ 16 unique individuals enrolled • Young Athletes ⚬ 6 unique participants • Inclusive Youth Enrichment ⚬ Lego Club ⚬ Sports Fun ⚬ Skills for Success Modifications & Support • Participant Assessment, Modification Planning and Parent review meeting • Youth Program Inclusion Support Staffing ⚬ After School, Camp Day and Summer Camp ⚬ 104 participants receiving support services • Inclusion Support Staff Trainings (256 hours) • ASL Interpreters
Austin Parks and Recreation Policies and Procedures Update for Concessions in City Parks System Parks and Recreation Board Meeting August 25, 2025 Presenters: Denisha Cox, Ed.D, MBA, MPH, CTCM, Contract Management Supervisor II Suzanne Piper, DBA, Chief Administrative Officer Commercial Visitor Services Policy for Concessions in City’s Parks System Purpose Establish Policies and Procedures intended to maintain the aesthetic and environmental quality of the Parks System, provide positive recreational experiences to park visitors, and ensure a financial return to the City from park concessions. Authority In accordance with City Code Title 8, the Austin Parks and Recreation Director has the authority and responsibility to execute policies and procedures for concessions in City of Austin parks in accordance with City policies and best practices. Supersedes Policy: • March 12, 1998, Adopted by Council Resolution 980312-25 Definitions Applicable Rules means the applicable provisions of City Code Title 8, the Park Use Rules, and these Policies and Procedures, as they may be amended from time to time. Concession means a business owned by a private citizen or a privately- owned business operating in the Parks System pursuant to an agreement between the City and the citizen or business or a permit issued by the Department. Examples include, but are not limited to, food and beverage stands, boat and watercraft recreation services, bicycle rentals, pushcarts, and souvenir stands. Legacy Concession means an existing Permanent Concession that: • Has been continuously owned and operated in the same park location by the same person or a Family Member for at least 30 years; • Has operated under the same or a similar name for the entirety of its existence; • Contributes to the City’s history and culture, as determined by the Department in its sole discretion; and • Has maintained the physical features of the Concession in good condition. Concessionaire means a private citizen or privately owned business operating a Concession. Parks System means all City of Austin parks, parkland, park amenities, facilities, buildings or bodies of water. Department means Austin Parks and Recreation. Director means the Director of the Department or designee. Permanent Concession means a Concession operating pursuant to an agreement between the City and the Concessionaire with a term of more than six months. Family Member means a biological or adoptive parent, biological or adoptive grandparent, spouse (husband, wife, domestic partner), child (biological, adopted, stepchild, foster, legal ward), sibling (biological, adopted, stepsibling), and …
AUSTIN PARKS AND RECREATION DIRECTOR’S UPDATE August, 2025 Operations and Maintenance Major League Soccer All-Star Weekend APR’s Turf and Athletics Maintenance Teams helped to bring the MLS All-Star Weekend to Austin • Turf prepped the lawns and assisted with set-up at Auditorium Shores for concerts, vendors, even a pirate ship! • After assisting with take down, the team watered, aerated and fertilized the lawn to help it recover. • Athletics prepped the fields at Rosewood for a smaller event for kids and families. • The team performed extra string trimming, mowing, weed removal and fence cleanup to provide a fun and safe experience. Image: Steve Carrillo/MLS Operations and Maintenance Recent Improvements Parks and Recreation Headquarters • Collaboration with Public Works and Transportation to repave the road and parking lot at Main Office Zilker Metro Park • APR’s Trails team improved portions of the road leading to the Girl Scout Cabin at Zilker Metro Park. Operations and Maintenance Recent Repairs Brazos Retaining Wall Reconstruction • Reconstructing damaged wall at Cesar Chavez and Brazos, near the Ann and Roy Butler Trail. • Collaboration with the City Engineer’s Office Operations and Maintenance Special Thanks to.. Assistant Director, Liana Kallivoka and Division Manager, Charles Vaclavik for the management support, our department colleagues in Park Safety, Planning, and Development, the City Engineers Office, Watershed Protection, Transportation and Public Works, and of course our Maintenance Crew! Recreation Services National Softball Association of the Deaf (NSAD) 50th Annual Deaf Softball Tournament was recently held at the Krieg Complex. With support from APR staff, NSAD successfully welcomed over 450 players and fans from across the country. Their 3-day event was a memorable experience for all participants. Parque Zaragoza Placemaking Ribbon Cutting The Parque Zaragoza traffic garden and placemaking project is complete. The new bicycle traffic garden provides a safe space for children and program participants to practice biking and learn road safety. Come celebrate with us at the ribbon-cutting on Thursday, August 21 from 4 to 5 pm! Givens Park Summer Activations While Givens Recreation Center is closed for renovations, the Youth & Teen Outreach team provided programming in the park to include a community kickball tournament! More than 80 participants showed up for this free, family-friendly event with food, music, and even a half-time dance party! Community Recreation Conley -Guerrero Senior Activity Center On July 26th, we hosted our Community Engagement Open House. Our center welcomed over …
DRAFT FOR REVIEW — 08.25.25 Improving Public Access to City of Austin Baseball, Softball, and Soccer Fields WHEREAS, the City of Austin Parks and Recreation Department (PARD) manages numerous baseball, softball, and soccer fields through contracts with 25 organizations across 28 active agreements; WHEREAS, these contracts were developed over many years to address specific localized needs and maintenance challenges, but have inadvertently created barriers to public access to public recreational baseball, softball, and soccer facilities; WHEREAS, community members have expressed concern with inconsistent and unclear processes for accessing city-owned baseball, softball, and soccer fields, including difficulty determining which fields are available for public use, when these fields are available, who to contact to reserve or otherwise access these fields, and what constitutes guaranteed public access; WHEREAS, the Office of the City Auditor’s Special Report on Ball and Soccer Field Contracts [1] found that contract language specifying public access requirements is often vague, with little guidance on how public access should be managed or what it means in practice; WHEREAS, there is currently no centralized system for the public to easily determine field availability, contact information, or reservation procedures across the various contracted facilities; WHEREAS, maintaining quality baseball, softball, and soccer fields requires significant time, labor, and financial resources, necessitating partnerships with organizations willing to provide such maintenance; WHEREAS, the City’s commitment to equitable access to public recreational facilities requires balancing the guarantees embedded in these maintenance partnerships with a commitment to ongoing public access; WHEREAS, improving public access to these facilities aligns with the City’s broader efforts to make public services more accessible and user-friendly; and WHEREAS, PARD staff have acknowledged these recreational field access challenges and are actively working to address them; THEREFORE, the City of Austin Parks and Recreation Board (PARB) recommends: 1. A Centralized Information Source. The City of Austin and PARD should centralize and publicize information about public access to all baseball, softball, and soccer fields, including contracted fields. Access to this information should be shared in an easily discoverable online format as well as adjacent to the relevant public fields and in any other environments that are deemed appropriate, and should include at least: a. Contact information for field reservations; b. Available time slots for public use; c. Clear procedures for accessing fields; and d. Standardized definitions of “public access.” 2. A Robust Online Scheduling Platform. The City of Austin and PARD should undertake the …
PARKS AND RECREATION BOARD RECOMMENDATION 20250825-3 Date: August 25, 2025 Subject: Permanent and Temporary Use of Adams Hemphill Neighborhood Park Motioned By: Pedro Villalobos Seconded By: Kathryn Flowers Recommendation The Parks and Recreation Board Recommends to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar days in parkland located in Adams Hemphill Neighborhood Park. Total mitigation is $2,980,911. Vote: The motion to approve a recommendation to City Council to approve a permanent change of use of 138,136 sq. ft. and a temporary change of use of 11,997 sq. ft. of parkland for a period not to exceed 120 calendar days in parkland located in Adams Hemphill Neighborhood Park, Total mitigation is $2,980,911 was approved on Board Member Villalobos’ motion, Vice Chair Flowers second on an 8-1 vote. Those voting aye were: Chair Bazan, Vice Chair Flowers, Board Members Becker, Franklin, Kearns-Osterweil, Merritt, Taylor and Villalobos. Those voting nay were: Board Member Eubanks. Board Members Abou-Emara and Orme absent. For: Stephanie Bazan, Kathryn Flowers, Lane Becker, Jennifer Franklin, Diane Kearns- Osterweil, Nicole Merritt, Kim Taylor and Pedro Villalobos. Against: Ted Eubanks. Abstain: None. Absent: Luai Abou-Emara, Shelby Orme. Attest: Tim Dombeck, Board and Council Liaison, Austin Parks and Recreation.
SPECIAL CALLED MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE AUGUST 22, 2025 – 12:00 PM CITY HALL, COUNCIL CHAMBERS 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Lane Becker (Mayor), Chair Pedro Villalobos (D-2) Nicole Merritt (D-3) Stephanie Bazan (D-5) Kim Taylor (D-8) CALL TO ORDER AGENDA PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on November 15, 2024 and March 21, 2025. STAFF BRIEFINGS 2. Staff briefing on an upcoming a change to the Austin Parks and Recreation Concessions Policy to create Legacy Concessions. (Sponsors: Becker, Villalobos) (PARD Long Range Strategies: Operational Efficiency). Presenter(s): Denisha Cox, Contract Management Supervisor II, Austin Parks and Recreation. Page 1 of 2 3. Staff briefing on the monthly Austin Parks and Recreation contract report summarizing new and ongoing contract development. (Sponsors: Becker, Villalobos) (PARD Long Range Strategies: Relief from Urban Life, Park Access for All). Presenter(s): Denisha Cox, Contract Management Supervisor II, Austin Parks and Recreation. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at (512) 974-6716 tim.dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck at (512) 974-6716 tim.dombeck@austintexas.gov. Page 2 of 2
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES NOVEMBER 15, 2024 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE REGULAR MEETING MINUTES FRIDAY, NOVEMBER 15, 2024 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, NOVEMBER 15, 2024, at 301 W. 2nd Street in Austin, TX. Acting Chair Villalobos called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:09 p.m. Board Members/Commissioners in Attendance: Holly Reed, Kim Taylor, Pedro Villalobos. Board Members/Commissioners in Attendance Remotely: Lane Becker. Board Members Absent: Nicole Merritt. PUBLIC COMMUNICATION: GENERAL Ricardo Chavana - Economic benefit of parks as a gathering place. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on September 20, 2024. The minutes from the regular meeting of September 20, 2024, were approved on Board Member Taylor’s motion, Board Member Villalobos’ second, on a 4-0 vote. Board Member Merritt absent. STAFF BRIEFINGS 2. Staff briefing on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. Denisha Cox, Contracts Management Supervisor II, Parks and Recreation Department gave a briefing and answered clarifying questions on watercraft concession at Barton Creek and whether is now under the purview of the Real Estate Office, which 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES NOVEMBER 15, 2024 concessions are being managed by PARD Partners and Phase 2 of The Trail Conservancy Parkland Operations and Maintenance Agreement. No action was taken on this item. DISCUSSION AND ACTION ITEMS 3. Presentation, discussion and refer to the Parks and Recreation Board a recommendation to approve the Parks and Recreation Board 2024 Annual Concession Report. Karen Charles, Contract Management Specialist III, Parks and Recreation Department gave a presentation and answered questions on unlicensed concessioners, The Expedition School concession agreement, conditional use permits for alcohol sales, revenue from Zilker Eagle Train and revenue sharing in new contracts. Board Members discussed tabling the approval of the 2024 Annual Concessions Report to the January 2025 meeting of the Parks and Recreation Board. No action was taken on this item. 4. Discussion and approval of setting the Parks and Recreation Board Contracts and Concessions Committee 2025 regular meeting schedule. The motion to approve setting the Parks and Recreation Board Contracts and Concessions Committee 2025 regular …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES MARCH 21, 2025 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE REGULAR MEETING MINUTES FRIDAY, MARCH 21, 2025 The PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE convened in a REGULAR meeting on FRIDAY, MARCH 21, 2025, at 301 W. 2nd Street in Austin, TX. Chair Becker called the PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE Meeting to order at 12:08 p.m. Board Members/Commissioners in Attendance: Lane Becker. Board Members/Commissioners in Attendance Remotely: Nicole Merritt, Holly Reed, Pedro Villalobos. Board Members Absent: Kim Taylor. PUBLIC COMMUNICATION: GENERAL Christ Flores - Homelessness issues and cooking concerns at Zilker Café APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on January 17, 2025. Chair Becker noted an error on the agenda concerning the approval of minutes. The Contracts and Concession Committee did not meet on January 17, 2025. The Contracts and Concessions Committee's meeting minutes from November 15, 2024 and March 21, 2025 will be approved at the next meeting. STAFF BRIEFINGS 2. Staff briefing on an upcoming RFP solicitation for management and operation of the Zilker Café. Andrew Benford, Contract Management Specialist IV, Parks and Recreation Department gave a briefing and answered clarifying questions on grease traps security, 1 PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE MEETING MINUTES MARCH 21, 2025 alcohol sales, environmental precautions for salamanders, public input, the most recent concessionaire at this location and local preference. No action was taken on this item. 3. Staff briefing on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development and on the FY25 Annual Concession Activity Report summarizes year to date concessionaire activity per Austin City Code § 8-1-73 Annual Concession Report required data. Idella Wilson, Contract Management Specialist IV, and Pat Rossett, Business Process Consultant, Parks and Recreation Department gave a briefing and answered clarifying questions on considerations for 'historic' concessions, revenue concessions payment schedule and TTC management of concessionaires. No action was taken on this item. DISCUSSION AND ACTION ITEMS 4. Presentation, discussion and refer to the Parks and Recreation Board a recommendation to authorize the negotiation and execution of an interlocal agreement between the City of Austin and Austin Community College for restoration of the historic iron fencing surrounding family lots at Oakwood Cemetery. Jason Walker, Cemeteries Division Manager, Parks and Recreation Department …
Austin Parks and Recreation Policies and Procedures Update for Concessions in City Parks System Contracts and Concessions Meeting August 22, 2025 Presenters: Denisha Cox, Ed.D, MBA, MPH, CTCM, Contract Management Supervisor II Suzanne Piper, DBA, Chief Administrative Officer Commercial Visitor Services Policy for Concessions in City’s Parks System Purpose Establish Policies and Procedures intended to maintain the aesthetic and environmental quality of the Parks System, provide positive recreational experiences to park visitors, and ensure a financial return to the City from park concessions. Authority In accordance with City Code Title 8, the Austin Parks and Recreation Director has the authority and responsibility to execute policies and procedures for concessions in City of Austin parks in accordance with City policies and best practices. Supersedes Policy: • March 12, 1998, Adopted by Council Resolution 980312-25 Definitions Applicable Rules means the applicable provisions of City Code Title 8, the Park Use Rules, and these Policies and Procedures, as they may be amended from time to time. Concession means a business owned by a private citizen or a privately- owned business operating in the Parks System pursuant to an agreement between the City and the citizen or business or a permit issued by the Department. Examples include, but are not limited to, food and beverage stands, boat and watercraft recreation services, bicycle rentals, pushcarts, and souvenir stands. Legacy Concession means an existing Permanent Concession that: • Has been continuously owned and operated in the same park location by the same person or a Family Member for at least 30 years; • Has operated under the same or a similar name for the entirety of its existence; • Contributes to the City’s history and culture, as determined by the Department in its sole discretion; and • Has maintained the physical features of the Concession in good condition. Concessionaire means a private citizen or privately owned business operating a Concession. Parks System means all City of Austin parks, parkland, park amenities, facilities, buildings or bodies of water. Department means Austin Parks and Recreation. Director means the Director of the Department or designee. Permanent Concession means a Concession operating pursuant to an agreement between the City and the Concessionaire with a term of more than six months. Family Member means a biological or adoptive parent, biological or adoptive grandparent, spouse (husband, wife, domestic partner), child (biological, adopted, stepchild, foster, legal ward), sibling (biological, adopted, stepsibling), and parent, …
Austin Parks and Recreation (APR) Contracts Under Development Concessions and Contracts Committee Aug-25 Contract/Project Interlocal Agreement with AISD/ Go Project Contract Type Interlocal Phase N NCP NA S / NS NS CCC N/A PARB Feb-25 Council Apr-25 Interlocal Agreement with AISD/S.A.F.E. (Swimming and Fitness Education) Swim Interlocal N NA NS Mar-25 Mar-25 Apr-25 Interlocal ACC Welding Program Partnership Interlocal N NA NS Mar-25 Mar-25 Jul-25 Notes The City and AISD entered into an agreement in 2005 relating to an educational program known as the GO PROJECT that is a community-based transition program for students with disabilities who are 18-22 years of age and that enables students to move beyond the high school setting and finish their education in a college or work environment. The City provides facilities for AISD's use in providing such classes to the identified students and is interested in continuing to do this. As the current agreement in almost 20 years old, the City wants to revisit and refresh the agreement to better meet all needs. A draft agreement has been sent to the Legal Department for review. On February 24, 2025, the Parks and Recreation Board approved by a vote of 7-0 a recommendation that Austin City Council authorize negotiation and execution of an interlocal agreement with AISD to collaborate on the GO Project, an educational program for high school aged students with disabilities. The item was approved by City Council on April 24, 2025. It has been sent to AISD for review and approval. Project SAFE is an aquatic safety education and swim training program provided to the Austin Independent School District by the City of Austin’s Aquatic Division. Each spring, students are invited to their nearby City of Austin- operated aquatic facility for a two-week long learn-to-swim session. Each day, participants will get an opportunity to engage in curriculums approved by the internationally recognized Starfish Aquatics Institute. It is the City's hope that participation in the program leads to greater water safety practices among the participants. At the conclusion of the program, registration information will be provided for students to continue their learning by participating in additional City of Austin Parks and Recreation programs. On March 21, 2025, the CCC was briefed on this item and recommended the item be approved by Park's Board. On March 24, 2025, the Park's Board recommended Council authorize the the negotiation and execution of the ILA on a …
ATTACHMENT A - EXPIRING CONTRACTS Contract Category Definition Concessions: Relationship with for-profit or non-profit where the contractual partner earns money by using parkland. The contractual partner pays a portion of the revenue to PARD. PARD periodically evaluates whether this “service” continues to be a business need priority. Formal solicitations are typical for these relationships. In some cases, Council provides specific direction*. Contractual Obligation/Services: PARD enters into an agreement either for services or to provide services. May be driven by PARD business need or it may be Council directed. PARD periodically evaluates whether this “service” continues to be a business need priority. When services are provided to PARD, PARD typically allocates a portion of the general fund or other resources to pay for the services. Interlocal Agreements: PARD enters into an agreement with another governmental entity either for services or to provide services. May be driven by PARD business need or it may be Council directed. While PARD periodically evaluates the need for the “service”, there may be other considerations for maintaining the agreements Partnership: Cooperation, collaboration, working together for public benefit with non-profit organizations. These agreements are not necessarily subject to bid processes. These partners should adhere to recently developed base terms associated with partnership levels (operations and maintenance). PLD: Parkland dedication requirement for developers. Contract Name Type of Contract Contract Description Contract Term Beginning Date Contract Term Ending Date Texas Tennis Consultants Contractual Obligations/Services Management and Operation of Caswell Tennis Center 5/15/2015 9/12/2025 Fairways Cantina Concession - Morris Williams Golf Course Concession Food and Beverage concession. Amendment One, executed 10/18/24, changed the revenue payments to ten percent (10%) of all Gross Revenues and added two additional extension options, for a total of three options: Option is 1-9/30/25 to 9/29/30; Option 2 is 9/30/30 to 9/29/35; and Option 3 is 9/30/35 to 9/29/40. 9/30/2020 9/30/2025 Capital Area Council of Governments (CACOG) Interlocal Interlocal Agreement between the COA and CACOG for delivery of congregate meals to various PARD facilities. Renews automatically each year. 4/1/2011 9/30/2025 Round Rock ISD Swimming Pool Interlocal Cooperation Agreement Interlocal Parties jointly construct, maintain, use and operate a swimming pool located on Round Rock ISD property located at Round Rock ISD Canyon Vista Middle School. 12-month extensions available annually until 9/30/2031, when the pool returns to RRISD. 6/1/2010 9/30/2025 Rowing Dock Rippner Tennis Lone Star Tennis Company Concession Paddling watercraft rental concession on Lady Bird Lake 5/1/2002 …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD JULY 28, 2025 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. For remote participation, registration must be completed no later than noon the day before the meeting. To register to speak, click here: https://forms.office.com/g/0HXkfwNbVA or call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. Speakers may only register to speak on an item once either in-person or remotely and may be allowed up to three (3) minutes to provide their comments. CURRENT BOARD MEMBERS: Stephanie Bazan (D-5), Chair Kathryn Flowers (D-4), Vice Chair Shelby Orme (D-1) Pedro Villalobos (D-2) Nicole Merritt (D-3) Luai Abou-Emara (D-6) Diane Kearns-Osterweil (D-7) Kim Taylor (D-8) Jennifer Franklin (D-9) Ted Eubanks (D-10) Lane Becker (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of June 23, 2025. DISCUSSION AND ACTION ITEMS 2. 3. Presentation, discussion and approve letters of support for PARD Golf staff in recognition of successful driving range and resurfacing projects at multiple golf courses. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Park Access for All, Urban Public Spaces). Presenter(s): Steve Hammond, Golf Division Manager, Parks and Recreation. Presentation, discussion and approve a recommendation to Austin City to approve a permanent change of use of 31,694 sq. ft. of parkland located at Balcones District Park to allow for the construction of the Walnut Interceptor Odor and Corrosion Improvements project. Total mitigation is $742,361. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Operational Efficiency). Presenter(s): Tony Lopez P.E., Project Manager, Capital Delivery Services. Page 1 of 2 4. 5. 6. Presentation, discussion and approval of a recommendation to Austin City Council to approve the temporary use of 20,800 sq. ft. of parkland located at Jamestown Neighborhood Park for temporary storage and staging area for a period not to exceed 570 calendar days. Total Mitigation is $58,233. (Sponsors: Bazan, Flowers) (PARD Long Range Strategies: Operational Efficiency). Presenter(s): Claudia Corsetti P.E., Project Manager, Capital Delivery Services. Approve the Parks and Recreation board Annual …
PARKS AND RECREATION BOARD MEETING MINUTES JUNE 23, 2025 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES JUNE 23, 2025 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on June 23, 2025 at 301 W. 2nd Street in Austin, Texas Vice Chair Flowers called the PARKS AND RECREATION BOARD Meeting to order at 6:05 p.m. Board Members in Attendance: Ted Eubanks, Kathryn Flowers, Jennifer Franklin, Pedro Villalobos. Board Members in Attendance Remotely: Diane Kearns-Osterweil, Shelby Orme, Kim Taylor. Board Members Absent: Luai Abou-Emara, Stephanie Bazan, Lane Becker, Nicole Merritt. PUBLIC COMMUNICATION: GENERAL Carol Baxter featuring Isabelle and Ameilia - Austin Rowing Club Phillip Thomas - Free Zilker Coalition Gail Rothe - Alternative Funding for Parks APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board regular meeting of May 19, 2025. The motion to approve the minutes of the Parks and Recreation Board regular meeting of May 19, 2025 was approved on Board Member Villalobos’ motion, Board Member Franklin’s second on a 7-0 vote. Board Members Abou-Emara, Bazan, Becker and Merritt absent. DISCUSSION AND ACTION ITEMS 2. Presentation, discussion and approve letters of support for the PARD Senior Programming Team. Kelly Maltsberger, Recreation Program Manager, Parks and Recreation Department gave a presentation and answered questions on South Austin Senior Center Dance Programming, funding forecast, increased demand among Austin's 65+ community, and federal grants. The motion to approve letters of support for the PARD Senior Programming Team was approved on Board Member Eubanks motion, Board Member Franklin’s second on a 6-0 vote. Board Member Villalobos off the dais. Board Members Abou-Emara, Bazan, Becker and Merritt absent. 1 PARKS AND RECREATION BOARD MEETING MINUTES JUNE 23, 2025 3. Presentation, discussion and approve a recommendation to Austin City Council to authorize the negotiation and execution of a contract with Legacy Hospitality and Entertainment Group LLC for the operation and management of the Zilker Café to maintain the food and beverage concession at Zilker Park. Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department; and Adriana Ybarra, Procurement Supervisor and Paul Trimble, Procurement Specialist IV, Financial Services Department gave a presentation and answered questions on the timeline for this concession, interest in this solicitation, whether any facilities near the Zilker Café sell alcohol, whether lifeguards opposed the sale of alcohol at the Zilker Café, how the City knows that the lack of alcohol sales decreased interest in this concession, …
