Backup — original pdf

Backup

F INANCIAL S ERVICES D EPARTMENT C ENTRAL P ROCUREMENT Purchasing Organizational Chart Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Procurement Cycle (Est. # of Days) Invitation for Bids Request for Proposals Request for Qualifications PROCUREMENT Method Pre-Solicitation Source Selection Post-Solicitation Total 30 45 50 40 90 50 PROCUREMENT PHASE 125 180 40 105 50 195 Factors Affecting Contract Execution • Incomplete solicitation documents • Changes to the solicitation timeline • Vendor protests • Vendor delays in submitting the required information • Contract negotiations Ways departments can help the solicitation move more quickly • Prioritize all solicitation requests • Ensure solicitation documentation are complete • Evaluation panel members are committed • Minimize any changes during the solicitation process Live Music Fund Event Program – 3rd Party Administrator Solicitation Schedule Projected Date Actual Date Job Function Submit Solicitation to Purchasing Office for Review (Enter requisition in Advantage and solicitation request in eCapris) 7/6/2022 7/8/22 Purchasing Office Submits Goal Determination to SMBR 6/29/2022 7/10/2022 7/13/2022 7/25/2022 7/29/2022 8/1/2022 8/1/2022 8/16/2022 8/19/2022 8/19/2022 9/1/2022 9/8/2022 9/9/2022 9/12/2022 9/15/2022 9/16/2022 11/3/2022 11/10/2023 e r a p e r P n o i t a t i c i l o S / n o i t a t i c i l o S e u s s I & n o i t a u l a v E n o i t a i t o g e N S S E C O R P A C R ) d r a w A & l a v o r p p A ( Submit COE for Professional Services Receive Approved Goal Determination Form from SMBR Pre-Offer Conference (This will require early outreach) Solicitation Published Deadline for Vendor Q&A Final Addendum Solicitation Closing/ Offers Due Evaluate Offers for Responsiveness Proposal Distribution Meeting (Expect about 5 responses) Backup Evaluation Meeting (if additional meeting necessary) Evaluation Meeting Interviews (if required) RCA Draft Complete Peer Review RCA Information Due to Manager/Deputy Purchasing Officer (contract must be 80% negotiated prior to this date) Council Agenda Date - Date is estimated since the 2023 Council calendar is not confirmed yet. Contract Executed Thank You and Questions