REGULAR MEETING of the MUSIC COMMISSION October 7, 2024 6:30 PM CITY HALL COUNCIL CHAMBERS ROOM 1001, 301 W 2ND STREET, Austin, Texas 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Shelbi Mitchell, 512-974-6318, Shelbi.Mitchell@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Nagavalli Medicharla - Chair, Anne-Charlotte Patterson – Vice Chair, Oren Rosenthal – Parliamentarian, Scott Strickland – Secretary, Nelson Aguilar, Tami Blevins, Pedro Carvalho, Leonard Davila, Lauryn Gould, Cornice “Ray” Price Jr., Celeste Quesada CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Approve the minutes of the Music Commission Meeting on September 9, 2024. APPROVAL OF MINUTES 1. MUSICAL PERFORMANCE Finger Pistol STAFF BRIEFINGS 2. Live Music Fund collections briefing by Kim McCarson, Program Manager, Music & Entertainment Division, Economic Development Department. 3. FY24 Austin Live Music Fund briefing by Erica Shamaly, Division Manager, Music and Entertainment Division. DISCUSSION ITEMS 4. 5. 6. 7. Presentation on House of Songs by Ali Ishaq, Board Secretary, House of Songs and Russell Tanner, ATX Manager, House of Songs. Community update on Health Alliance for Austin Musicians for 2024 (HAAM) by Paul Scott, CEO, HAAM. Presentation on Sunday Sessions by Cierra Madison, Founder, Sunday Sessions ATX. Update on live musical performances for Music Commission meetings by Vice Chair Patterson. DISCUSSION AND POSSIBLE ACTION ITEMS Review and approve Music Commission Meeting schedule for 2025 calendar year. 8. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Shelbi Mitchell at the Economic Development Department, at 512-974-6318, Shelbi.Mitchell@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Music Commission, please contact Shelbi Mitchell at 512-974- 6318, Shelbi.Mitchell@austintexas.gov.
MUSIC COMMISSION MEETING 10/07/2024 H O T E L O C C U P A N C Y T A X C O L L E C T I O N S L I V E M U S I C F U N D Kim McCarson Program Manager UPDATED 10.07.2024 FY 24 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY24 Amended Budget $5,575,000 August 2024 w/ Encumbrances $472,660 FY24 Year-to-Date w/ Encumbrances $4,440,522 FY24 Year-End Estimate $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 $472,660 $716,095 $36,835 $335,537 $782,771 $19,180 $288,001 $856,608 $5,354 $172,557 $754,925 FY 23 FY 24 October April November May December June January July February August March September FY 23 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY23 Amended Budget $4,100,000 September 2023 w/ Encumbrances $17,874 FY23 Year-to-Date w/ Encumbrances $4,472,973 FY23 Year-End Estimate $4,043,166 $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 FY 23 October April November May December June January July February August March September
2024 Austin Live Music Fund Update Music & Entertainment Division Economic Development Department Music Commission Meeting – October 7, 2024 2024 Austin Live Music Fund – Latest Updates Visit the Austin Live Music Fund webpage for the latest updates, including: • Full list of 2024 awardees • Summary dashboard about the 2024 grant applicants and awardees C I T Y O F A U S T I N 2024 Austin Live Music Fund – Awardee Next Steps Create Austin at The Long Center Tasks • 136 grant awards accepted so far out of 137 total grant awards (99%) agreements (88%) • 120 signed agreements so far out of 136 total grant • 130 completed Grant Agreement Orientations so far out of 136 total awardees (96%) • 124 completed Financial Information Forms out of 136 forms sent so far to awardees (91%) • 85 first payments paid so far out of 136 total awardees (62%) • 3 second payments paid so far out of 136 total awardees (2%) C I T Y O F A U S T I N 2024 Austin Live Music Fund – Awardee Marketing Add your public events to the Visit Austin Event Calendar Promotional Tours Outside of Austin • Required tagline “Austin Live Music Fund Presents” before the musician/band name on all promotional materials • Tourism marketing plan targeted to potential Austin tourists and convention delegates City of Austin Marketing Statements • “Austin Live Music Fund Presents” • “Support provided in part by the City of Austin Economic Development Department” • "#AustinLiveMusicFund" • City of Austin logo inclusion C I T Y O F A U S T I N 2024 Austin Live Music Fund – Next Steps Applicant Scoring Feedback Meetings • 14 applicants have asked for scoring feedback • Of the 14 requests, 9 applicants have either met with MED Staff or are confirming a meeting time • Remaining 5 requests, which came in recently, will be contacted next Upcoming FY24 Applicant Survey • Coordinating a survey with EDD Communications team for all cultural funding programs C I T Y O F A U S T I N
RESOLUTION FOR SUPPORT OF SUNDAY SESSIONS ATX WHEREAS, Sunday Sessions ATX is a community-focused organization dedicated to fostering inclusivity, well-being, and engagement through free, open-to-the-public music events hosted in outdoor greenspaces that reflect the City of Austin’s cultural identity and enhance its reputation as the "Live Music Capital of the World"; and WHEREAS, the City of Austin recognizes the significant social and economic benefits of supporting free community events, which attract visitors, support local businesses, and provide meaningful opportunities for community engagement; and WHEREAS, the City Council, in Resolution No. 20240215-023, acknowledged the challenges faced by event organizers due to rising costs, emphasizing the need for support to sustain free, accessible community events like "Blues on the Green," which contribute to Austin’s cultural vibrancy; and directed the City Manager to solicit input from the Arts, Music, and Quality of Life commissions in developing recommendations to support and sustain these events by utilizing partnerships across all areas of expertise involved in the live music and arts event space, with the goal of expanding opportunities for the City to co-sponsor community events that are centered around locality, diversity, and inclusivity; and further established an ordinance for associated fee waivers, co-sponsorships, or related budget authorizations needed to effectuate these goals; and WHEREAS, Sunday Sessions ATX is an ongoing, monthly event that aligns with the goals outlined in Resolution No. 20240215-023 by providing free access to local music, arts, and wellness activities, while creating inclusive and diverse spaces for Austinites; and WHEREAS, the ACE permitting fee presents a financial barrier for small, grassroots organizations like Sunday Sessions ATX, and waiving this fee on an ongoing basis would directly support the City’s goal of fostering open, accessible, and culturally enriching events; and WHEREAS, the City of Austin is committed to preserving and promoting accessible community events that reflect Austin’s diversity and vibrancy, including supporting organizations like Sunday Sessions ATX through fee waivers and other resources to ensure their long-term sustainability; NOW, THEREFORE, BE IT RESOLVED, that the Music Commission requests that the Austin City Council direct the City Manager’s Office to waive the ACE permitting fees for Sunday Sessions ATX on a recurring, monthly basis in recognition of its valuable contributions to Austin’s cultural and community life, as part of the City's broader efforts to support free, public, and inclusive events; and BE IT FURTHER RESOLVED, that the Music Commission supports exploring additional partnerships and …
