REGULAR MEETING of the MUSIC COMMISSION JULY 11, 2022, 6:30PM PERMITTING AND DEVELOPMENT CENTER, ROOM 1405 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Kim McCarson, 512-974-7963, Kimberly.McCarson@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Anne-Charlotte Patterson – Chair, Nagavalli Medicharla - Vice Chair, Oren Rosenthal – Secretary, Graham Reynolds – Parliamentarian, Gavin Garcia, Lauryn Gould, Christopher Limon, Jonathan “Chaka” Mahone, Patrice Pike, Scott Strickland, Stuart Sullivan AGENDA CALL TO ORDER MUSICAL PERFORMANCE The Tiarra Girls PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Music Commission Special Called Meeting on June 24, 2022. 1. DISCUSSION AND ACTION ITEMS 2. Discussion and possible action following update by the Disabilities Task Force for Circuit of the Americas (COTA) and other venues. Font Size: 12; Font: Times New Roman; Font Style: Regular 3. 4. 5. 6. Discussion and possible action following presentation on the City of Austin’s Request for Proposal Process particularly as it pertains to the Live Music Fund timeline by Yolanda Miller, Deputy Procurement Officer, and Cyrenthia Ellis, Purchasing Manager, Financial Services Department. Discussion and possible action following update on the Austin Economic Development Corporation (AEDC) by Anne Gatling Haynes, Chief Transaction Officer. Discussion and possible action on improving Music Commission engagement with community and City Council. Discussion and possible action on City-paid music performance including loading and unloading. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Kim McCarson at the Economic Development Department, at 512-974-7963, Kimberly.McCarson@austintexas.gov, for additional information; …
F INANCIAL S ERVICES D EPARTMENT C ENTRAL P ROCUREMENT Purchasing Organizational Chart Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Procurement Cycle (Est. # of Days) Invitation for Bids Request for Proposals Request for Qualifications PROCUREMENT Method Pre-Solicitation Source Selection Post-Solicitation Total 30 45 50 40 90 50 PROCUREMENT PHASE 125 180 40 105 50 195 Factors Affecting Contract Execution • Incomplete solicitation documents • Changes to the solicitation timeline • Vendor protests • Vendor delays in submitting the required information • Contract negotiations Ways departments can help the solicitation move more quickly • Prioritize all solicitation requests • Ensure solicitation documentation are complete • Evaluation panel members are committed • Minimize any changes during the solicitation process Live Music Fund Event Program – 3rd Party Administrator Solicitation Schedule Projected Date Actual Date Job Function Submit Solicitation to Purchasing Office for Review (Enter requisition in Advantage and solicitation request in eCapris) 7/6/2022 7/8/22 Purchasing Office Submits Goal Determination to SMBR 6/29/2022 7/10/2022 7/13/2022 7/25/2022 7/29/2022 8/1/2022 8/1/2022 8/16/2022 8/19/2022 8/19/2022 9/1/2022 9/8/2022 9/9/2022 9/12/2022 9/15/2022 9/16/2022 11/3/2022 11/10/2023 e r a p e r P n o i t a t i c i l o S / n o i t a t i c i l o S e u s s I & n o i t a u l a v E n o i t a i t o g e N S S E C O R P A C R ) d r a w A & l a v o r p p A ( Submit COE for Professional Services Receive Approved Goal Determination Form from SMBR Pre-Offer Conference (This will require early outreach) Solicitation Published Deadline for Vendor Q&A Final Addendum Solicitation Closing/ Offers Due Evaluate Offers …
Implementing inclusive and equitable public development services as a non-profit partner to the City of Austin Cultural Trust Update Austin Economic Development Corporation 11 July 2022 – Music Commission AEDC BOARD & TEAM Standing Committees Executive • • Governance Finance • • Strategic Planning • Real Estate Project Committees: • Cultural Trust Advisory Committee • Urban Renewal Board Partnership Working Group • + future projects Overview • Cultural Trust program administration was identified by City Council in our June 2021 Interlocal Agreement, Addenda 4 & 5 • Structure of Request for Proposals developed based on type of funds Theater Culture available, as well as based on input from 2020 RFI, and 2019-20 joint working group recommendations Dance • This is a unique and new process—it is not a grant program, it is a real Music estate investment program. • The process has provided great insight into the needs of the New, No Location culture/music/arts ecosystem, and that data will be communicated to help inform future resources/funding. Real estate/space is just one aspect to what supports an organization to thrive. Visual Arts Austin EDC Cultural Trust | 3 Cultural Trust Funds Available 12 M Creative Spaces Bond Fund • Acquisition & Development • Publicly accessible 2.4 M HOT Iconic Venue • Acquisition, development, and means necessary to secure the space • Requires ‘Tourism’ function • May require ‘Historic Zoning’ to provide property tax relief 2.5 M COA Budget – Iconic Venue • 15 M total over many years • More flexible than HOT funds Additional funds to leverage public funds: Loans-traditional • Loans-CDFI • • Social impact investments • Grants • CDBG funds [AHFC/LITC] • [NMTc] • Austin EDC Cultural Trust | 4 Efforts To Date Request for Proposal: Nov 2021-March 2022 Website program page-updated weekly Office Hours ▪ Approximately 30+ hours Learning Hours/Open Sessions ▪ 9 Presentations & Videos ▪ 225 Views of Videos Direct Outreach and Reminders ▪ Group emails (500+ distribution) ▪ Newsletter inclusion ▪ Commission Announcements ▪ Direct emails (recruiting) ▪ Word of mouth Cultural Trust - RFP Evaluation Criteria Existing Venue 70% Business Capacity: Financial Capacity Operating Capacity Respondent Experience/Mgmt Team Site Control Clustering/Visibility 30% Policy Alignment: Diversity Equity & Inclusion Community Impact New Venue 35% Business Capacity: Financial Capacity Operating Capacity Clustering/Visibility 65% Policy Alignment: Diversity Equity & Inclusion Community Impact Austin EDC Cultural Trust | 6 This Process Program alignment Feasible deal structure-legal projects …
