REGULAR MEETING of the MUSIC COMMISSION January 6, 2025 6:30 PM AUSTIN ENERGY HEADQUARTERS 4815 Mueller Blvd, Austin, Texas 78723 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Shelbi Mitchell, 512-974-6318, Shelbi.Mitchell@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Nagavalli Medicharla - Chair, Anne-Charlotte Patterson – Vice Chair, Oren Rosenthal – Parliamentarian, Scott Strickland – Secretary, Nelson Aguilar, Tami Blevins, Pedro Carvalho, Lauryn Gould, Cornice “Ray” Price Jr., Celeste Quesada AGENDA CALL TO ORDER MUSICAL PERFORMANCE PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. STAFF BRIEFINGS 2. Approve the minutes of the Music Commission Meeting on December 2, 2024. Live Music Fund collections briefing by Kim McCarson, Program Manager, Music & Entertainment Division, Economic Development Department. Austin Live Music Fund briefing by Erica Shamaly, Division Manager, Music and Entertainment Division. 3. 4. Music Commission Meeting Municipal guidelines and responsibilities briefing by Shelbi Mitchell, Program Coordinator, Music & Entertainment Division, Economic Development Department. Presentation on 2024 Austin Live Music Fund Survey conducted by Austin Texas Musicians (ATXM) by Pat Buchta, Chief Executive Officer, ATXM. DISCUSSION ITEMS 5. WORKING GROUP UPDATES Medicharla. 6. Update from the Austin Live Music Fund Working Group by Chair Nagavalli FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Shelbi Mitchell at the Economic Development Department, at 512-974-6318, Shelbi.Mitchell@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Music Commission, please contact Shelbi Mitchell at 512-974- 6318, Shelbi.Mitchell@austintexas.gov.
Live Music Fund Feedback 2024 1/3/25, 10:57 AM Live Music Fund Feedback 2024 38 responses Are you a Central Texas musician? 38 Yes No, I am a promoter No, I am a venue operator 35 resp. 92.1% 1 resp. 2.6% 1 resp. 2.6% https://form.typeform.com/report/jwcAxV8J/i3uQI6HAiKRYqYqB?view_mode=print Page 1 of 61 out of 38 answered Live Music Fund Feedback 2024 1/3/25, 10:57 AM Is performance of music your main source of music income? 38 Yes No 34 solo band Did you apply as a solo artist or member of a band? 22 resp. 57.9% 16 resp. 42.1% 18 resp. 52.9% 16 resp. 47.1% https://form.typeform.com/report/jwcAxV8J/i3uQI6HAiKRYqYqB?view_mode=print Page 2 of 61 out of 38 answeredout of 38 answered Live Music Fund Feedback 2024 1/3/25, 10:57 AM Do you identify as disabled? 38 No Yes Prefer not to say 35 resp. 92.1% 2 resp. 5.3% 1 resp. 2.6% With which gender do you most closely identify? 38 https://form.typeform.com/report/jwcAxV8J/i3uQI6HAiKRYqYqB?view_mode=print Page 3 of 61 out of 38 answeredout of 38 answered Live Music Fund Feedback 2024 1/3/25, 10:57 AM Man Woman Nonbinary Prefer not to say Agender Genderqueer Intersex Transgender Other 26 resp. 68.4% 8 resp. 21.1% 2 resp. 5.3% 2 resp. 5.3% 0 resp. 0% 0 resp. 0% 0 resp. 0% 0 resp. 0% 0 resp. 0% https://form.typeform.com/report/jwcAxV8J/i3uQI6HAiKRYqYqB?view_mode=print Page 4 of 61 Live Music Fund Feedback 2024 1/3/25, 10:57 AM With which race/ethnicity do you most closely identify? 38 White 27 resp. 71.1% Black/African American Prefer not to say Latino Multiracial Asian/Pacific Islander 5 resp. 13.2% 3 resp. 7.9% 2 resp. 5.3% 1 resp. 2.6% 0 resp. 0% Indigenous American/Native American 0 resp. 0% Other 0 resp. 0% https://form.typeform.com/report/jwcAxV8J/i3uQI6HAiKRYqYqB?view_mode=print Page 5 of 61 out of 38 answered Live Music Fund Feedback 2024 1/3/25, 10:57 AM With which sexual orientation do you most closely identify? 38 Heterosexual Prefer not to say Bisexual Queer Asexual Gay/Lesbian Other 28 resp. 73.7% 4 resp. 10.5% 3 resp. 7.9% 3 resp. 7.9% 0 resp. 0% 0 resp. 0% 0 resp. 0% https://form.typeform.com/report/jwcAxV8J/i3uQI6HAiKRYqYqB?view_mode=print Page 6 of 61 out of 38 answered Live Music Fund Feedback 2024 1/3/25, 10:57 AM What is your Zip Code? 38 78759 78723 78704 78640 78701 78705 78749 78749 78735 78731 https://form.typeform.com/report/jwcAxV8J/i3uQI6HAiKRYqYqB?view_mode=print Page 7 of 61 out of 38 answered Live Music Fund Feedback 2024 1/3/25, 10:57 AM 78731 78751 78723 78610 78624 78753 78745 78745 78704 78729 78747 78753 https://form.typeform.com/report/jwcAxV8J/i3uQI6HAiKRYqYqB?view_mode=print Page 8 of 61 Live Music Fund Feedback 2024 …
MUSIC COMMISSION MEETING 1/06/2025 H O T E L O C C U P A N C Y T A X C O L L E C T I O N S L I V E M U S I C F U N D Kim McCarson Program Manager UPDATED 1.06.2025 FY 24 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY25 Amended Budget November 2024 w/ Encumbrances $159,710 FY25 Year-to-Date w/ Encumbrances $855,851 FY25 Year-End Estimate $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 $4,573 $472,660 $716,095 $36,835 $335,537 $782,771 $19,180 $288,001 $856,608 $5,354 $172,557 $754,925 $159,710 $696,141 FY 23 FY 24 FY 25 October April November May December June January July February August March September FY 24 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY24 Amended Budget $5,575,000 FY23 Amended Budget $4,100,000 FY24 Year-to-Date w/ Encumbrances $4,445,096 FY23 Year-to-Date w/ Encumbrances $4,472,973 $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 $4,573 $472,660 $716,095 $36,835 $335,537 $782,771 $19,180 $288,001 $856,608 $5,354 $172,557 $754,925 FY 23 FY 24 October April November May December June January July February August March September
2024 Austin Live Music Fund - Update Music & Entertainment Division Economic Development Department Music Commission Meeting – January 6, 2025 2024 Austin Live Music Fund – Latest Stats • 136 grant awards accepted so far out of 136 total grant awards (100%) agreements (95%) • 129 signed agreements so far out of 136 total grant • 134 completed Grant Agreement Orientations so far out of 136 total awardees (99%) • 129 completed Financial Information Forms out of 136 forms sent so far to awardees (95%) • 116 first payments paid so far out of 136 total awardees • 23 second payments paid so far out of 136 total awardees (85%) (17%) C I T Y O F A U S T I N
2024 Austin Live Music Fund - Update Music & Entertainment Division Economic Development Department Music Commission Meeting – January 6, 2025 2024 Austin Live Music Fund – Latest Stats • 136 grant awards accepted so far out of 136 total grant awards (100%) agreements (95%) • 129 signed agreements so far out of 136 total grant • 134 completed Grant Agreement Orientations so far out of 136 total awardees (99%) • 129 completed Financial Information Forms out of 136 forms sent so far to awardees (95%) • 116 first payments paid so far out of 136 total awardees • 23 second payments paid so far out of 136 total awardees (85%) (17%) C I T Y O F A U S T I N
WELCOME TO THE MUSIC COMMISSION! Music Commission References Economic Development Dept. Divisions & Programs • Small Business • Youth Initiatives Office • Global Business Expansion • Day Labor • Cultural Arts • Art in Public Places • Music & Entertainment • Austin Civilian Conservation • Community Technology Corps • Austin Public Access C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 00/00/00 2 Meet Economic Development Leadership Anthony Segura Interim Director Anthony.Segura@austintexas.gov Morgan Messick Assistant Director, Cultural Arts Morgan.Messick@austintexas.gov C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 00/00/00 3 Meet the Music & Entertainment Division Team ERICA SHAMALY Division Manager Erica.Shamaly@austintexas.gov KIM McCARSON Program Manager II Industry Development Kimberly.McCarson@austintexas.gov GREG GONZALEZ Program Manager Artist Development Greg.Gonzalez@austintexas.gov SHELBI MITCHELL Program Coordinator Shelbi.Mitchell@austintexas.gov C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 00/00/00 4 Our Website www.ATXmusic.org C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 00/00/00 5 Music & Entertainment Div. Programs Austin Live Music Fund • A grant that was designed to encourage, promote, improve, and showcase Austin’s diverse music industry through supporting live and online music events, recording studio production, video production, merchandise, and music broadcasting that can be marketed to local audiences, visiting and potential tourists, and conventions delegates. • This grant prioritizes Austin’s professional musicians, bands, venues and independent promoters who produce and promote live and online music events, recording studio production, video production, merchandise distribution, and music broadcasting. • Previous grants sizes vary from $5,000 to $30,000. In 2024, venues were added for $30,000-$60,000 grants. • Visit the Austin Live Music Fund page for history and guidelines. • Dive into the results in our data summary portals: • 2023 • 2024 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 00/00/00 7 Creative Space Assistance …
REGULAR MEETING of the MUSIC COMMISSION December 2, 2024 6:30 PM CITY HALL COUNCIL CHAMBERS ROOM 1001, 301 W 2ND STREET, Austin, Texas 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Shelbi Mitchell, 512-974-6318, Shelbi.Mitchell@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Nagavalli Medicharla - Chair, Anne-Charlotte Patterson – Vice Chair, Oren Rosenthal – Parliamentarian, Scott Strickland – Secretary, Nelson Aguilar, Tami Blevins, Pedro Carvalho, Lauryn Gould, Cornice “Ray” Price Jr., Celeste Quesada AGENDA CALL TO ORDER MUSICAL PERFORMANCE Poet Hawkins PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. STAFF BRIEFINGS 2. Approve the minutes of the Music Commission Meeting on November 4, 2024. Live Music Fund collections briefing by Kim McCarson, Program Manager, Music & Entertainment Division, Economic Development Department. 3. FY24 Austin Live Music Fund briefing by Erica Shamaly, Division Manager, Music and Entertainment Division. DISCUSSION ITEMS 4. Presentation on Musical Bridges Around the World, a nonprofit performing arts organization in San Antonio, by Suhail Arastu, Institutional Advancement, Musical Bridges Around the World (MBAW). Discussion on city support for community / grass-roots organizations. 5. DISCUSSION AND POSSIBLE ACTION ITEMS 6. Form working group to discuss and share recommendations on Austin Live Music Fund Program. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Shelbi Mitchell at the Economic Development Department, at 512-974-6318, Shelbi.Mitchell@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Music Commission, please contact Shelbi Mitchell at 512-974- 6318, Shelbi.Mitchell@austintexas.gov.
MUSIC COMMISSION MEETING 12/02/2024 H O T E L O C C U P A N C Y T A X C O L L E C T I O N S L I V E M U S I C F U N D Kim McCarson Program Manager UPDATED 12.02.2024 FY 24 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY25 Amended Budget October 2024 w/ Encumbrances $696,141 FY25 Year-to-Date w/ Encumbrances $696,141 FY25 Year-End Estimate $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 $4,573 $472,660 $716,095 $36,835 $335,537 $782,771 $19,180 $288,001 $856,608 $5,354 $172,557 $754,925 FY 23 FY 24 FY 25 October April November May December June January July February August March September $696,141 FY 24 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY24 Amended Budget $5,575,000 FY23 Amended Budget $4,100,000 FY24 Year-to-Date w/ Encumbrances $4,445,096 FY23 Year-to-Date w/ Encumbrances $4,472,973 $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 $4,573 $472,660 $716,095 $36,835 $335,537 $782,771 $19,180 $288,001 $856,608 $5,354 $172,557 $754,925 FY 23 FY 24 October April November May December June January July February August March September
Austin Live Music Fund - Update Music & Entertainment Division Economic Development Department Music Commission Meeting – December 2, 2024 2024 Austin Live Music Fund – Latest Stats • 136 grant awards accepted so far out of 137 total grant awards (99%) agreements (94%) • 128 signed agreements so far out of 136 total grant • 133 completed Grant Agreement Orientations so far out of 136 total awardees (98%) • 129 completed Financial Information Forms out of 136 forms sent so far to awardees (95%) • 115 first payments paid so far out of 136 total awardees • 18 second payments paid so far out of 136 total awardees (85%) (13%) C I T Y O F A U S T I N Austin Live Music Fund – Proposed 2025 Improvements to Date 2025 Grant Award Budget - $4,800,000 • $300,000 award budget for $5,000 grants for 60 emerging artists (1-year agreements) • $3,500,000 award budget for $20,000 grants for 175 Professional Musicians and Independent Promoters (2-year agreements) • $1,000,000 award budget for $60,000 grants for 17 Live Music Venues (1-year agreements) Scored Points • Removal of Access to Services question related to banking • New scoring section for Professional Musicians and Independent Promoters who have actively contributed to Austin’s music ecosystem for at least 10 years C I T Y O F A U S T I N Austin Live Music Fund – Proposed 2025 Improvements to Date Application Set-Up • Every application question will have multiple-choice answers • The process for applicants to share evidence for their selected multiple-choice answers will be streamlined and simplified to ensure each selected answer is backed up by evidence for scored points. The applicant will be unable to move forward in the application if a selected answer is not backed up with evidence • Narrative sections will only appear when an applicant has provided evidence for a multiple-choice answer to explain the evidence for reviewer consideration. As in 2024, the narrative sections are NOT SCORED and should be short and to the point. C I T Y O F A U S T I N Austin Live Music Fund – Community Feedback • City Staff looking forward to receiving Live Music Fund Working Group feedback for additional improvement considerations • Community feedback will be gathered through a City of Austin “Speak Up Austin” website for the 2025 Austin Live Music Fund • …
REGULAR MEETING of the MUSIC COMMISSION November 4, 2024 6:30 PM CITY HALL COUNCIL CHAMBERS ROOM 1001, 301 W 2ND STREET, Austin, Texas 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Shelbi Mitchell, 512-974-6318, Shelbi.Mitchell@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Nagavalli Medicharla - Chair, Anne-Charlotte Patterson – Vice Chair, Oren Rosenthal – Parliamentarian, Scott Strickland – Secretary, Nelson Aguilar, Tami Blevins, Pedro Carvalho, Leonard Davila, Lauryn Gould, Cornice “Ray” Price Jr., Celeste Quesada AGENDA CALL TO ORDER MUSICAL PERFORMANCE Otis the Destroyer PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. STAFF BRIEFINGS 2. Approve the minutes of the Music Commission Meeting on October 7, 2024. Live Music Fund collections briefing by Kim McCarson, Program Manager, Music & Entertainment Division, Economic Development Department. 3. FY24 Austin Live Music Fund briefing by Erica Shamaly, Division Manager, Music and Entertainment Division. DISCUSSION ITEMS 4. 5. 6. Feedback on 2024 Austin Live Music Fund by Pat Buchta, Chief Executive Officer, Austin Texas Musicians (ATXM). Update on live musical performances for Music Commission meetings by Vice Chair Patterson. Discussion on city support for community / grass-roots organizations such as Sunday Sessions ATX. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Shelbi Mitchell at the Economic Development Department, at 512-974-6318, Shelbi.Mitchell@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Music Commission, please contact Shelbi Mitchell at 512-974- 6318, Shelbi.Mitchell@austintexas.gov.
2024 LIVE MUSIC FUND: APPLICATION FEEDBACK BACKGROUND After the 2024 Live Music Fund Application closed, Austin Texas Musicians received a wide range of feedback from our members, informing us of both shortfalls and benefits to the current format. What follows is anecdotal evidence that illustrates their experience with the application. We hope that this data set will serve to assist staff and commission in informing Round Three of the Live Music Fund. BACKGROUND This information will be presented in two parts. Our first presentation will offer a snapshot of just some of the anecdotal feedback from musicians who applied. Our second presentation in December will introduce data from our detailed 2024 Live Music Fund feedback survey. ANECDOTAL “It makes no sense why the 4.5 million fund can’t simply be divided and allocated for all working musicians that apply.” ANECDOTAL “I found the whole process overwhelming and the directions were a bit unclear. Some are saying if you’re too wordy in your app, you get denied. But if you don’t have enough to back up, you get denied. After reading some of these posts of applicants that won, I’m even more baffled. I’m happy for them, don’t get me wrong. But I’m sad for musicians like me who have been working hard for over 20 years and bam… door slam. Maybe next year will be better.” ANECDOTAL “I’m saying it again: there needs to be transparency on what our scores were. There was a rubric. They need to provide our scores with a breakdown as it relates to the rubric. Not providing our actual scores is not acceptable.” ANECDOTAL “This is quickly and easily shared if you apply to Arts Division funding. I know there's a friendly rivalry between the two divisions but it would be very helpful and would mend community relations to use some CAD protocol with LMF.” ANECDOTAL “In the first year, we all understood the growing pains and still appreciate the fact this exists but now it needs to be held up to other city of Austin grant protocol standards. All of this to say, I appreciate the staff immensely. I would also encourage a lot of the folks on this thread to go down to city hall and attend music commission mtgs.” ANECDOTAL “So, got a response email back saying our apps will be used as a data point for more money the city needs for …
RECOMMENDATION FOR SUPPORT OF SUNDAY SESSIONS ATX WHEREAS, Sunday Sessions ATX is a community-focused organization dedicated to fostering inclusivity, well-being, and engagement through free, open-to-the-public music events hosted in outdoor greenspaces that reflect the City of Austin’s cultural identity and enhance its reputation as the "Live Music Capital of the World"; and WHEREAS, the City of Austin recognizes the significant social and economic benefits of supporting free community events, which attract visitors, support local businesses, and provide meaningful opportunities for community engagement; and WHEREAS, the City Council, in Resolution No. 20240215-023, acknowledged the challenges faced by event organizers due to rising costs, emphasizing the need for support to sustain free, accessible community events like "Blues on the Green," which contribute to Austin’s cultural vibrancy; and directed the City Manager to solicit input from the Arts, Music, and Quality of Life commissions in developing recommendations to support and sustain these events by utilizing partnerships across all areas of expertise involved in the live music and arts event space, with the goal of expanding opportunities for the City to co-sponsor community events that are centered around locality, diversity, and inclusivity; and further established an ordinance for associated fee waivers, co-sponsorships, or related budget authorizations needed to effectuate these goals; and WHEREAS, Sunday Sessions ATX is an ongoing, monthly event that aligns with the goals outlined in Resolution No. 20240215-023 by providing free access to local music, arts, and wellness activities, while creating inclusive and diverse spaces for Austinites; and WHEREAS, the ACE permitting fee presents a financial barrier for small, grassroots organizations like Sunday Sessions ATX, and waiving this fee on an ongoing basis would directly support the City’s goal of fostering open, accessible, and culturally enriching events; and WHEREAS, the City of Austin is committed to preserving and promoting accessible community events that reflect Austin’s diversity and vibrancy, including supporting organizations like Sunday Sessions ATX through fee waivers and other resources to ensure their long-term sustainability; NOW, THEREFORE, BE IT RECOMMENDED, that the Music Commission requests that the Austin City Council direct the City Manager’s Office to waive the ACE permitting fees for Sunday Sessions ATX on a recurring, monthly basis in recognition of its valuable contributions to Austin’s cultural and community life, as part of the City's broader efforts to support free, public, and inclusive events; and BE IT FURTHER RECOMMENDED, that the Music Commission supports exploring additional partnerships and …
REGULAR MEETING of the MUSIC COMMISSION October 7, 2024 6:30 PM CITY HALL COUNCIL CHAMBERS ROOM 1001, 301 W 2ND STREET, Austin, Texas 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Shelbi Mitchell, 512-974-6318, Shelbi.Mitchell@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Nagavalli Medicharla - Chair, Anne-Charlotte Patterson – Vice Chair, Oren Rosenthal – Parliamentarian, Scott Strickland – Secretary, Nelson Aguilar, Tami Blevins, Pedro Carvalho, Leonard Davila, Lauryn Gould, Cornice “Ray” Price Jr., Celeste Quesada CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Approve the minutes of the Music Commission Meeting on September 9, 2024. APPROVAL OF MINUTES 1. MUSICAL PERFORMANCE Finger Pistol STAFF BRIEFINGS 2. Live Music Fund collections briefing by Kim McCarson, Program Manager, Music & Entertainment Division, Economic Development Department. 3. FY24 Austin Live Music Fund briefing by Erica Shamaly, Division Manager, Music and Entertainment Division. DISCUSSION ITEMS 4. 5. 6. 7. Presentation on House of Songs by Ali Ishaq, Board Secretary, House of Songs and Russell Tanner, ATX Manager, House of Songs. Community update on Health Alliance for Austin Musicians for 2024 (HAAM) by Paul Scott, CEO, HAAM. Presentation on Sunday Sessions by Cierra Madison, Founder, Sunday Sessions ATX. Update on live musical performances for Music Commission meetings by Vice Chair Patterson. DISCUSSION AND POSSIBLE ACTION ITEMS Review and approve Music Commission Meeting schedule for 2025 calendar year. 8. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Shelbi Mitchell at the Economic Development Department, at 512-974-6318, Shelbi.Mitchell@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Music Commission, please contact Shelbi Mitchell at 512-974- 6318, Shelbi.Mitchell@austintexas.gov.
MUSIC COMMISSION MEETING 10/07/2024 H O T E L O C C U P A N C Y T A X C O L L E C T I O N S L I V E M U S I C F U N D Kim McCarson Program Manager UPDATED 10.07.2024 FY 24 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY24 Amended Budget $5,575,000 August 2024 w/ Encumbrances $472,660 FY24 Year-to-Date w/ Encumbrances $4,440,522 FY24 Year-End Estimate $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 $472,660 $716,095 $36,835 $335,537 $782,771 $19,180 $288,001 $856,608 $5,354 $172,557 $754,925 FY 23 FY 24 October April November May December June January July February August March September FY 23 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY23 Amended Budget $4,100,000 September 2023 w/ Encumbrances $17,874 FY23 Year-to-Date w/ Encumbrances $4,472,973 FY23 Year-End Estimate $4,043,166 $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 FY 23 October April November May December June January July February August March September
2024 Austin Live Music Fund Update Music & Entertainment Division Economic Development Department Music Commission Meeting – October 7, 2024 2024 Austin Live Music Fund – Latest Updates Visit the Austin Live Music Fund webpage for the latest updates, including: • Full list of 2024 awardees • Summary dashboard about the 2024 grant applicants and awardees C I T Y O F A U S T I N 2024 Austin Live Music Fund – Awardee Next Steps Create Austin at The Long Center Tasks • 136 grant awards accepted so far out of 137 total grant awards (99%) agreements (88%) • 120 signed agreements so far out of 136 total grant • 130 completed Grant Agreement Orientations so far out of 136 total awardees (96%) • 124 completed Financial Information Forms out of 136 forms sent so far to awardees (91%) • 85 first payments paid so far out of 136 total awardees (62%) • 3 second payments paid so far out of 136 total awardees (2%) C I T Y O F A U S T I N 2024 Austin Live Music Fund – Awardee Marketing Add your public events to the Visit Austin Event Calendar Promotional Tours Outside of Austin • Required tagline “Austin Live Music Fund Presents” before the musician/band name on all promotional materials • Tourism marketing plan targeted to potential Austin tourists and convention delegates City of Austin Marketing Statements • “Austin Live Music Fund Presents” • “Support provided in part by the City of Austin Economic Development Department” • "#AustinLiveMusicFund" • City of Austin logo inclusion C I T Y O F A U S T I N 2024 Austin Live Music Fund – Next Steps Applicant Scoring Feedback Meetings • 14 applicants have asked for scoring feedback • Of the 14 requests, 9 applicants have either met with MED Staff or are confirming a meeting time • Remaining 5 requests, which came in recently, will be contacted next Upcoming FY24 Applicant Survey • Coordinating a survey with EDD Communications team for all cultural funding programs C I T Y O F A U S T I N
RESOLUTION FOR SUPPORT OF SUNDAY SESSIONS ATX WHEREAS, Sunday Sessions ATX is a community-focused organization dedicated to fostering inclusivity, well-being, and engagement through free, open-to-the-public music events hosted in outdoor greenspaces that reflect the City of Austin’s cultural identity and enhance its reputation as the "Live Music Capital of the World"; and WHEREAS, the City of Austin recognizes the significant social and economic benefits of supporting free community events, which attract visitors, support local businesses, and provide meaningful opportunities for community engagement; and WHEREAS, the City Council, in Resolution No. 20240215-023, acknowledged the challenges faced by event organizers due to rising costs, emphasizing the need for support to sustain free, accessible community events like "Blues on the Green," which contribute to Austin’s cultural vibrancy; and directed the City Manager to solicit input from the Arts, Music, and Quality of Life commissions in developing recommendations to support and sustain these events by utilizing partnerships across all areas of expertise involved in the live music and arts event space, with the goal of expanding opportunities for the City to co-sponsor community events that are centered around locality, diversity, and inclusivity; and further established an ordinance for associated fee waivers, co-sponsorships, or related budget authorizations needed to effectuate these goals; and WHEREAS, Sunday Sessions ATX is an ongoing, monthly event that aligns with the goals outlined in Resolution No. 20240215-023 by providing free access to local music, arts, and wellness activities, while creating inclusive and diverse spaces for Austinites; and WHEREAS, the ACE permitting fee presents a financial barrier for small, grassroots organizations like Sunday Sessions ATX, and waiving this fee on an ongoing basis would directly support the City’s goal of fostering open, accessible, and culturally enriching events; and WHEREAS, the City of Austin is committed to preserving and promoting accessible community events that reflect Austin’s diversity and vibrancy, including supporting organizations like Sunday Sessions ATX through fee waivers and other resources to ensure their long-term sustainability; NOW, THEREFORE, BE IT RESOLVED, that the Music Commission requests that the Austin City Council direct the City Manager’s Office to waive the ACE permitting fees for Sunday Sessions ATX on a recurring, monthly basis in recognition of its valuable contributions to Austin’s cultural and community life, as part of the City's broader efforts to support free, public, and inclusive events; and BE IT FURTHER RESOLVED, that the Music Commission supports exploring additional partnerships and …
