Item 3. Presentation from PARD Finance on the financial forecast process and draft elements of the Parks and Recreation FY25 proposal — original pdf

Backup

FY25 Budget Kickoff Parks and Recreation Department March 6, 2024 Mexican American Cultural Center Art: Creativity and Culture: A Celebration / Creatividad y Cultura: Una Celebración by Werllayne Nunes 1 Agenda • FY 2025 budget timeline Financial Forecast Directives for FY 2025 • • Mexican American Cultural Center Budget Overview • • Questions Revenue and Performance Measures 2 FY 2024-25 Budget Timeline PARD Budget Kick-off • Department Kick-off Meeting • February 2 Internal Department Base Cost drivers due February 23 • Expenditure Worksheet due to Budget Office March 8 Deliverables • 5-year Financial Forecast presentation to Council April 16 Proposed Budget • Proposed Budget delivered to Council on July 12 10:00 AM • Community Input Session July 24, • Council Budget Work Sessions July 24, 30 and August 1, 6, and 8 January February March April May June July August September October Boards and Commissions Recommendations • Recommendations Due March 31 Budget Adoption • Community Input Session August 1, 3:00 PM • Budget readings and tax rate hearings on August 14-16 3 Current Department Budget Overview FY 2024 Totals at a Glance FY 2024 Approved Budget FY 2024 Positions FY 2024 Sources $126 Million 811 FTEs Tax Supported: 81% Fees/Other: 11% Grants/Other: 8% 4 Financial Forecast Directives for FY 2025 Personnel – Direction from the City Manager • • No new position requests will be considered in FY25 for departments with a vacancy rate of 15% or higher as of March 10, 2024 PARD’s Vacancy Rate is 9% as of March 1 2024 BASE COST DRIVER DEFINITION: General Fund and Support Services departments must develop a forecast with only baseline requirements. In other words, the only increases allowable are those necessary to accommodate items previously authorized by Council. Examples of acceptable forecast items that increase the department’s budget are: the annualized cost of a recreation center that was opened part-way through FY 2024; costs related to annexations or new facilities; and contractually-mandated increases. Published February 23, 2024 “ It’s been a long, long time since the City of Austin has faced a budget crunch. But it looks like fiscal — and legislative — reality might be catching up with us.” “Austin’s economic prosperity along with some pandemic- related factors helped to paper over many of the challenges of budgeting under a tight property tax cap. Now, we’re beginning to understand the fiscal reality of those caps at the same time sales tax growth slows.”” 5 ESB Mexican American Cultural Center Budget Overview 13.5 FTEs Mexican American Cultural Center FY 2025 Proposed Request for Base Cost Drivers ESB Mexican American Culture Center - Phase 2 Expansion and Renovation (amounts TBD) • FTEs, 66% (increase in programming space) • Grounds Maintenance (mowing, landscaping, preventative maintenance, servicing) • Facilities (maintenance and repairs ) • Utilities – (Increases for chilled water system) 6 Mexican American Cultural Center Revenue Cultural Centers Performance Measures (roll-up data) Percent of participants who increased their knowledge and understanding of cultures, history, and art: • • • • • • • • • • 2019 – 98% 2020 -- 99% 2021 – 97% 2022 – 95% 2023 – 99% 2019 – 96,108 2020 -- 8,320 2021 – 31,529 2022 – 63,870 2023 – 129,663 Attendance at Free Cultural Special Events 7 Questions? Art Featured: Creativity and Culture: A Celebration / Creatividad y Cultura: Una Celebración by Werllayne Nunes Creativity and Culture: A Celebration, is a project of the Economic Development Department's Art in Public Places program. This four-paneled painting pays homage to the vibrant cultural arts of the African American community in East Austin – past and present, where the work is sited. It was created as part of the East Seventh Street Corridor streetscape, which includes a series of wayfinding obelisks (obeliscos) located at eight intersections. 8