Active Construction Equity (ACE) Outreach Plan — original pdf

Backup

Overview Active Construction Equity (ACE) Outreach Plan Patricia Bourenane, Business Process Consultant Contents How Did we Get Here? ACE Outreach Plan Why is the Plan? Why this Plan Matters? Strategic Priorities Contractor Expectations ACE Outreach Form Tracking and Compliance Key Dates Question and Answer 2 How did we get here? • Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development and improvement program is underway. • Airport Expansion Development Program (AEDP) is a large scale, highly visible infrastructure project requiring tremendous labor, resources, and coordination. • SMBR developed the Active Construction Equity (ACE) Outreach Plan that assists contractors with their communications and outreach, connecting DBE, MBE and WBE firms to contracting opportunities. 3 ACE Outreach Plan What is the Plan? • Plan serves as a comprehensive framework to assist prime contractors in their efforts to communicate opportunities and project information for the Journey with AUS Airport Expansion and Development Program (AEDP) to certified DBE/MBE/WBEs Why this Plan Matters? • Plan emphasizes stronger connections between Contractors and subcontractors, and aims to streamline these interactions, making it easier for certified firms to stay informed and engaged. • Helps ensure underrepresented, under supported and underutilized businesses are a key part of Austin’s economic growth 4 Strategic Priorities Boosting Participation: Increase the number of DBE/MBE/WBE firms involved in the airport expansion projects. Long-Term Growth: Provide opportunities necessary for these businesses to grow. Building Stronger Partnerships: Foster collaboration between AUS, SMBR, Contractors, and Subcontractors. 5 Contractor Expectations Host: Pre-Proposal Outreach meeting(s) based on construction phases and scope(s). Create and Distribute Marketing Material: Share with SMBR and AUS to further outreach. Support News Media: Utilize Local and Minority Serving News Media list to advertise outreach events. Contractor must utilize all media organizations from the list. Partner with Orgs and Local Chambers: Utilize the Partner Organizations and Local Chamber (Minority Trade Alliance members) list to advertise and promote events. 6 ACE Outreach Form Contractors will utilize the ACE Outreach Form to document their planned outreach and engagement activities, ensuring that all efforts to engage certified MBE/WBE/DBE firms are transparent, structured, and meet outreach requirements. • Project Information: Provide your Sourcing Number, Contract Number, and Official Project Form Details Name • Contact Information • Outreach Event Details: • Purpose • Location • Event Description • Information regarding SMBR Vendor Availability List 7 Tracking and Compliance Required Documentation: Contractors must submit attendance records, participant feedback, and outreach impact statements after each event. Compliance Review: Business Development Counselors will review documentation and provide feedback to contractors to ensure compliance. 8 Key Dates • October 16, 2024 – SMBR hosted an informational/feedback session of ACE Outreach Plan for prime contractors and DBE Consultants • December 17, 2024 – SMBR posted the final plan on website and shared with stakeholders • January 15, 2025 – SMBR reshared ACE Outreach form to stakeholders • February – SMBR present an update on processes and programs before AUS’ Airport Advisory Committee (AAC) • April 22 – AUS Subcontracting event (Save the Dates: 2-3 weeks) 9 QUESTIONS ? Website