Approved Minutes — original pdf

Approved Minutes

MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, September 10, 2024. Members attended both virtually and in-person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:35pm. COMMITTEE MEMBERS IN ATTENDANCE: In-Person: Virtual: Ahmed Moledina (Chair) Lena Banks (Vice Chair), Amin Dhukka, Erica Douglass Terry Mitchell, Salman Rashid, Shweta Padmanabha, Talan Tyminski, Sherice Williams Terry Mitchell, Julio Rojas-Aguilar Absent: PUBLIC COMMUNICATION: GENERAL • Citizen, Luke Luper discusses the importance of bonding programs for contractors and mentions the success of bonding programs in other cities like Dallas and San Antonio. APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on September 10, 2024. • The minutes were considered for approval and approved on a motion by Committee Vice-Chair, Lena Banks and seconded by Committee Member, Talan Tyminski. Approved on a 6-0 vote. Committee Members, Erica Douglass and Sherice Wiliams were not present for the vote. DISCUSSION 2. Key Performance Indicators (KPIs) that demonstrate the success of the committee • Patricia Bourenane, Business Process Consultant for the Small and Minority Business Resources (SMBR) department gave the presentation. Action Items: • SMBR send committee members the reports with KPIs and targets. • Commissioners brainstorm and propose draft KPIs for the committee to discuss at the next • SMBR reach out to new vendors bidding on city contracts to educate them on MBE/WBE program meeting. requirements. 3. List of the City’s most utilized spend codes. • This item will be moved to the October meeting. STAFF BRIEFINGS Page 1 of 2  4. Director’s Report on upcoming initiatives and events related to SMBR. • Edward Campos, SMBR Director gave the update. 5. Council Awards and Certification Roll reports by the Small and Minority Business Resources Felicia Shaw, SMBR Acting Assistant Director and Elton Price, SMBR Certification Division Manager department gave the updates. department staff. • FUTURE AGENDA ITEMS Next Month’s Agenda: • Approve meeting minutes • Regular Meeting Schedule for 2025 • List of most utilized spend codes • Key Performance Indicators (KPIs) that demonstrate the success of the committee • City solicitation process and outreach efforts • MBE/WBE Project Goal Report • Chapter 380 Reports Pending Agenda Items: Annual Reports • Annual Procurement Forecast Report • Annual Aspirational MBE/WBE Project Goal Report • MBE/WBE Goal Achievement Report by Fiscal Year ADJOURNMENT Committee Chair, Ahmed Moledina adjourned the meeting at 6:27pm without objection. The minutes were approved on October 1, 2024 on a motion by Committee Member, Talan Tyminski and seconded by Committee Member, Salman Rashid. Approved on a 6-0 vote. Committee Members Sherice Williams and Shweta Padmanabha were not present during vote. Page 2 of 2