Approved Minutes — original pdf

Approved Minutes

MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, August 6, 2024. Members attended both virtually and in-person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:44pm. COMMITTEE MEMBERS IN ATTENDANCE: In-Person: Virtual: Ahmed Moledina (Chair) Lena Banks (Vice Chair), Erica Douglass, Amin Dhukka, Terry Mitchell, Salman Rashid, Sherice Williams Julio Rojas-Aguilar, Shweta Padmanabha, Talan Tyminski Absent: PUBLIC COMMUNICATION: GENERAL • None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on May 7, 2024. • The minutes were considered for approval and approved on a motion by Committee Member Amin Dhukka and seconded by Committee Member, Terry Mitchell. Approved on a 6-0 vote. Committee Member, Sherice Wiliams did not attend the last meeting. DISCUSSION 2. Presentation by the Financial Services Department regarding updates to the SBE/Local Preference Program and its application to professional service procurements. • Adriana Ybarra of the Financial Services Department gave the presentation. o Explained the City Council’s to develop additional procurement programs to support minority and women-owned businesses. technology services from the program. o Committee Chair, Ahmed Moledina asked for clarification regarding the exclusion of 3. Presentation by the Aviation department regarding the Airport Expansion Development Program (AEDP). • Airport Deputy Chief Development Officer, Lyn Estabrook gave the presentation. o Presented on the airport expansion program, highlighting the need for expansion due to increased passenger numbers. Page 1 of 2 o The expansion program includes various projects such as a new parking garage, new  arrivals and departure hall, new central utility plant, and new concourse. o The projects are in different stages, from envisioning to design and construction, with estimated completion dates ranging from 2025 to 2030. 4. Review of the July 2023 to June 2024 Annual Report submitted to the City Clerk’s. (15 minutes) • Committee Chair, Ahmed Moledina shared with the committee a copy of the Annual Report o The report outlined the committee’s accomplishments and activities during the previous o Detailed the committee's strategic goals and objectives for the upcoming calendar year. submitted. year. FUTURE AGENDA ITEMS Next Month’s Agenda: List of most utilized spend codes • Approve meeting minutes • • Key Performance Indicators (KPIs) that demonstrate the success of the committee • City solicitation process and outreach efforts • Staff briefings (Director’s updates and staff reports) Reports: Quarterly Annual • MBE/WBE Project Goal Report • Chapter 380 Reports • Annual Procurement Forecast Report • Annual Aspirational MBE/WBE Project Goal Report • MBE/WBE Goal Achievement Report by Fiscal Year ADJOURNMENT Committee Chair, Ahmed Moledina adjourned the meeting at 6:56pm without objection. The minutes were approved on September 10. 2024 on a motion by Committee Vice Chair, Lena Banks and seconded by Committee Member, Talan Tyminski. Approved on a 6-0 vote. Committee Members Erica Douglass and Sherice Williams were not present during vote. Page 2 of 2