Approved Minutes — original pdf

Approved Minutes

MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, February 6, 2024. Members attended both virtually and in-person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:41pm. (Vice Chair), Amin Dhukka, Erica Douglass, Julio Rojas-Aguilar, COMMITTEE MEMBERS IN ATTENDANCE: In-Person: Virtual: Ahmed Moledina (Chair) Lena Banks Salman Rashid, Talan Tyminski Terry Mitchell, TK Tunchez Absent: PUBLIC COMMUNICATION: GENERAL • None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on January 9, 2024. • The minutes were considered for approval and approved on a motion by Committee Member, Talan Tyminski and seconded by Committee Vice-Chair, Lena Banks. Approved on a 7-0 vote. DISCUSSION 2. Presentation and discussion regarding the significance of Personal Net Worth (PNW) as a criterion in the certification eligibility assessment process. Presenter: Elton Price, SMBR Certification Division Manager • The presentation covered the history of the PNW program, certification requirements for PNW participation, recommendations from the Inclusive Procurement Working Group on PNW structure, updates to the indexes used to calculate the PNW threshold, and the new PNW limits. 3. Presentation and discussion on the implementation of Good Faith Efforts (GFE) to meet the established goals on a contract. Presenter: Felecia Shaw, SMBR Acting Assistant Director • The presentation addressed the definition of GFEs, minimum requirements for submitting GFEs, and the GFE review process. STAFF BRIEFINGS 4. Briefing from the Director on initiatives related to SMBR. Page 1 of 2 • SMBR Director, Edward Campos briefed the Committee on the following o No updates 5. Briefing from the SMBR staff on the Council Awards, Third-Party Project, Request for Change, and Certification Roll reports. • SMBR Acting Assistant Director, Felecia Shaw provided the updates on the Council Awards, Third- Party Project, and the Request for Change reports. o Effective next month, the reporting schedule for these reports will change. Some reports will be provided monthly, quarterly, or annually. • SMBR Certification Division Manager, Elton Price provided the update on the Certification Roll report. FUTURE AGENDA ITEMS • Disparity Study results overview Will present in March • Goal Setting Will present in March • Overview of the City’s solicitation process Will present jointly with the Purchasing Office at a future meeting. • List of most utilized spend codes Requested by Committee Member, Terry Mitchell This list is ready and SMBR will present after the presentations on Goal Setting and the Disparity Study. • Refinement of current MBE/WBE reports to include non-construction. Requested by Committee Chair, Ahmed Moledina SMBR covered during January 9th meeting, but SMBR is open to feedback and direction. These reports will be presented periodically starting next month. • Update from Aviation department on AUS expansion. Presentation will be given in the near future. • Key Performance Indicators that demonstrate the success of the committee Requested by Committee Vice-Chair, Lena Banks and Committee Member, Terry Mitchell Will discuss at a future meeting. ADJOURNMENT Committee Chair, Ahmed Moledina adjourned the meeting at 6:43pm without objection. The minutes were approved on March 12, 2024 on a motion by Committee Vice Chair, Lena Banks and seconded by Committee Member, Amin Dhukka. Approved on a 6-0 vote. Page 2 of 2