Annual Internal Review — original pdf

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Annual Internal Review This report covers the time period of 7/1/2023 to 6/30/2024 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee_ MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee The Board/Commission mission statement (per the City Code) is: 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. The MBE/WBE & Small Business Procurement Advisory Board/ Committee’s actions supported its mission during the reporting period of July 2023– June 2024. The adoption of technology facilitated the advisory and guidance role of the MBE/WBE & Small Business Procurement Advisory Board/Committee during the past year. The incorporation of virtual meetings increased the attendance of individual committee members resulting in robust participation and recording quorum in almost all months. The board regularly received reports and monitored the areas listed below. While the committee met diligently, the disruption caused by the pandemic affected deadlines and startup projects under the purview of this board as noted in the following lines of business. MBE/WBE PROGRAM DEVELOPMENT & MONITORING: City Solicitation and Goal Determination Process: Reviewed and discussed solicitation and goal determination process. Annual Review and Work Plan Year Page # New Reports: The commission had appropriate action regarding refinement of current MBE/WBE reports to include non-construction. Disparity Study: The pandemic disrupted much of the momentum of the disparity study, causing a slow process to slow even further. Regardless, this Board reviewed and monitored the disparity study scope of work including the public input process, timelines and provided feedback and information as necessary for staff to administer and received presentation from consultant team undertaking the study approved by the City Council. Personal Net Worth (PNW): The Board received presentations on the concept and definition of Personal Net Worth as PNW is tied to the definition of an economically disadvantaged business or individual. This topic will continue to be discussed in upcoming meetings and will be a major topic of discussion for the Disparity Procurement Committee which will be providing recommendations in the disparity study. B2GNow Software – continue to support SMBR in the implementation of software that will enhance the certification and compliance functions of the department to include efficiencies in delivery of services. Good Faith Efforts: The Commission had a presentation and discussion on the implementation of Good Faith Efforts (GFE) to meet the established goals on a contract. Austin Convention Center: The Commission was presented with the progress of the Austin Convention Center Development Program. There was a discussion of the progress and any hurdles and how to involve small minority businesses. MBE/WBE Training and Outreach Continue to support SMBR, make recommendations on outreach opportunities/information sessions for small businesses and the promotion of City project procurement, support business development opportunities between the city and the small business, women and minority communities. Policy and Reporting Received updates and information on city policy affecting the MBE/WBE and Small Business Enterprise Procurement Program. 2. Determine if the board’s actions throughout the year comply with the mission statement. Reviewed the board’s actions throughout the year for compliance with the mission statement. The MBE/WBE & Small Business Enterprise Procurement Program Advisory Committee’s actions complied with the mission statement throughout the 2023-24 reporting period. 3. List the board’s goals and objectives for the new calendar year. The MBE/WBE & Small Business Procurement Program Advisory Committee’s goals and objectives for the reporting period of July 2023 - June 2024 to include but are not limited to the following: Annual Review and Work Plan Year Page # A. MBE/WBE PROGRAM DEVELOPMENT & MONITORING: 1. City Solicitation and Goal Determination Process: Reviewed and discussed solicitation and goal determination process. 2. New Reports: The commission had appropriate action regarding refinement of current MBE/WBE reports to include non-construction. 3. Disparity Study: Review and monitor disparity study implementation and provide feedback and information, as necessary, including the definition of Personal Net Worth. 4. Good Faith Efforts: The Commission had a presentation and discussion on the implementation of Good Faith Efforts (GFE) to meet the established goals on a contract. 5. Austin Convention Center: The Commission was presented with the progress of the Austin Convention Center Development Program. B. POLICY & REPORTING Continue to review staff reports and recommend changes to the reporting methods and processes.