MBEWBE/Small Business Enterprise Procurement Program Advisory Committee - Feb. 4, 2025
MBEWBE/Small Business Enterprise Procurement Program Advisory Committee Regular Meeting of the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, February 4, 2025 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive – Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
Overview Active Construction Equity (ACE) Outreach Plan Patricia Bourenane, Business Process Consultant Contents How Did we Get Here? ACE Outreach Plan Why is the Plan? Why this Plan Matters? Strategic Priorities Contractor Expectations ACE Outreach Form Tracking and Compliance Key Dates Question and Answer 2 How did we get here? • Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development and improvement program is underway. • Airport Expansion Development Program (AEDP) is a large scale, highly visible infrastructure project requiring tremendous labor, resources, and coordination. • SMBR developed the Active Construction Equity (ACE) Outreach Plan that assists contractors with their communications and outreach, connecting DBE, MBE and WBE firms to contracting opportunities. 3 ACE Outreach Plan What is the Plan? • Plan serves as a comprehensive framework to assist prime contractors in their efforts to communicate opportunities and project information for the Journey with AUS Airport Expansion and Development Program (AEDP) to certified DBE/MBE/WBEs Why this Plan Matters? • Plan emphasizes stronger connections between Contractors and subcontractors, and aims to streamline these interactions, making it easier for certified firms to stay informed and engaged. • Helps ensure underrepresented, under supported and underutilized businesses are a key part of Austin’s economic growth 4 Strategic Priorities Boosting Participation: Increase the number of DBE/MBE/WBE firms involved in the airport expansion projects. Long-Term Growth: Provide opportunities necessary for these businesses to grow. Building Stronger Partnerships: Foster collaboration between AUS, SMBR, Contractors, and Subcontractors. 5 Contractor Expectations Host: Pre-Proposal Outreach meeting(s) based on construction phases and scope(s). Create and Distribute Marketing Material: Share with SMBR and AUS to further outreach. Support News Media: Utilize Local and Minority Serving News Media list to advertise outreach events. Contractor must utilize all media organizations from the list. Partner with Orgs and Local Chambers: Utilize the Partner Organizations and Local Chamber (Minority Trade Alliance members) list to advertise and promote events. 6 ACE Outreach Form Contractors will utilize the ACE Outreach Form to document their planned outreach and engagement activities, ensuring that all efforts to engage certified MBE/WBE/DBE firms are transparent, structured, and meet outreach requirements. • Project Information: Provide your Sourcing Number, Contract Number, and Official Project Form Details Name • Contact Information • Outreach Event Details: • Purpose • Location • Event Description • Information regarding SMBR Vendor Availability List 7 Tracking and Compliance Required Documentation: Contractors must submit attendance records, participant feedback, and outreach …
2 CLMC1060 NW Area Lift Station Improvements: Boulder Lane Lift Station $5,650,200 $6,881,000 John Wesley Smith J. Oeffinger Austin Water 12/12/2024 Yes Construction $4,512,745 65.58 28.48 Solicitation Description Cost Estimate Award Amount Prime MBE AA H A/NA WBE DBE SMBR Liaison Project Manager Department Council Date Goals Met Type SLBP Goal Information MBE/ WBE Non Sub CLMC1055 Ivanhoe Trail Water and Wastewater Pipeline Renewal $3,526,000 $2,977,416 John Wesley Smith M. Nazir Austin Water 12/12/2024 Yes Construction (MH) Facilities Rehabilitation, Inc. (MB) Sammie J Kellough / Sam Kellough Trucking (FA) Marie's Trucking (FH) CL Concrete Construction Corporation C.C. Carlton Industries, LTD (MB) Earthco Landscape Construction, LLC (MH) Industry Junction, Inc. (MA) Benqwest, LLC (FW) Woolery Custom Fence Co. (FA) Rama Tirumalachar / Rama Tiru (FA) Marie's Trucking Non MWBE Total Brown and Root Industrial Services, LLC (FH) Hot Rod Mechanical, Inc. Non MWBE Total Solicitation No # 1 Prime Subs Prime Subs Prime Subs Prime Subs Prime Subs Prime Subs (MH) Facilities Rehabilitation, Inc. (MB) Sammie J Kellough / Sam Kellough Trucking (FA) Marie's Trucking 5 CLMB334A (FH) CL Concrete Construction Corporation Elisabet Ney Museum Building Restoration and Site Improvements Reissue (FW) Teresa Slaughter / Instant Rain Designs, LLC / Slaughter Services Non MWBE Total Denucci Constructors, LLC (MB) Avery Williamson / Avery's Lawn Care & Landscaping, LLC (MB) I.C.C.S., LLC / ICCS Academy (MH) Mars Industries, LLC (FH) Primetex Materials, LLC (MA) Benqwest, LLC (FW) Terra EcoServices, LLC (FW) Liquid Waste Solutions, LLC (FW) Champion Fuel Solutions (FW) Stephanie Braun Clayton, LLC / Stephanie Braun Clayton Photography SG MG SG MG SG GFE SG MG SG MG Y Y Y Y Y Y Y Y Y Y Y Y Y N Y Y Y N Y Y Y Y N FY 2025 Council Awards Report December 2024 $2,869,416 96.70 5.00 0.09 0.10 1.44 1.52 1.34 1.68 1.68 0.78 0.80 0.80 0.10 3.95 4.00 0.45 0.47 4.00 0.47 $290,194 12.07 $1,681,900 $432,721 $1,281,580 97.27 $50,000 $3,000 $45,000 $55,000 $275,000 $32,000 $16,255 $10,000 $20,000 $1,960,000 $20,000 $7,000 $9,000 $142,600 $1,240,600 $10,500 $3,000 $10,000 $15,000 $4,000 $4,000 $8,000 $2,000 $2,000 1.52 0.66 0.68 0.24 0.15 0.29 69.94 69.94 0.68 13.80 2.96 2.96 0.36 0.71 0.18 0.18 4.78 0.52 0.53 0.64 0.68 1.42 1.52 1.52 0.53 1.70 0.00 9.70 0.00 2.30 0.00 1.19 1.19 0.93 0.27 0.89 1.33 0.36 28.48 17.99 17.99 25.74 25.74 3 CLMC1064 Givens District Park -- Recreation Center Renovation $2,600,000 …
KPIs for MBEWBE COMMISSION KPI Measure Benchmark/Goal Notes now sending a post-certification survey number of firms certified certification process timeline % of awards that met solicitation goals with direct spend vs. subcontracting % of new firms receiving a direct award within 1st cert cycle % of all unique certified firms receiving a direct award or a subcontract each year % of new firms bidding within one year of cert % of new firms receiving solicitations within one year of cert % awarded to M/WBE & HUB certified firms % of eligible firms recertifying each cycle renewal process timeline by category time to become certified by threshhold by threshhold number of awards out of how many total cert firms by threshhold by threshhold dollars awarded to cert firms out of total dollars by category time to recertify certification/recertification/retention contact list/engagement contacts from primes/GFE soliciations/bids awards/selection procurement one month or less currently at 7 days or less firms are notified based on their profile in SMBR outreach efforts to certified vendors direct contact via primes looking at request for qualification and request for proposal process (not just meeting goals, but potentially incentivize to exceed) reliant to an extent on project managers in departments with content expertise; they will look at and question scopes of work; some industries/areas are challenge; will require some education and direction what list are they using for initial contacts? what are the mandatory outreach efforts required? Outreach reporting on GFE? Incentives/disincentives? are these written/scaled so that smaller vendors are able to bid/repsond? Mentor/protégé initiatives--outline incentives to participate (on both sides); needs to be a building block, not a holding pattern criteria for selection process; what business functions/professions do categories include?: contruction, commodities/goods, professional services, non-professional services
