MBEWBE/Small Business Enterprise Procurement Program Advisory Committee - Sept. 10, 2024
MBEWBE/Small Business Enterprise Procurement Program Advisory Committee Regular Meeting of the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, September 10, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
Sourcing No Sourcing Name Category Contract Amount Prime MBE AA H A/NA WBE DBE Sponsor Department Council Date Goals Met Procurement Type Goals/No Goals MBE/ WBE Non Sub 140732 ITSM Consulting Services, Software Licenses - Support & Maint. Information Technology NG $1,200,000 over 5 years Will Mack Aviation 7/18/2024 N/A Sole Source FY2024 Council Awards Report July 2024 Industrial and MRO NG $910,000 over 5 years Li Yang Austin Water 7/18/2024 N/A Commodities / Goods General Goods NG $2,000,000 over 5 years Li Yang Austin Water 7/18/2024 N/A IFB-IDIQ General Services NG $150,000 over 2 years Anthony Freeman Austin Water 7/18/2024 N/A Non-Professional Services 85.50 14.50 14.50 5 BAS1000REBID Transmission Insulators and Hardware Materials Management NG $63,500,000 over 5 years Chuck Gates Austin Energy 7/18/2024 N/A Commodities / Goods # 1 2 3 4 6 7 8 9 SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs Prime Subs Prime Subs Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs 92045 - Software Maintenance/Support - 100% Creative Enterprise Solutions, LLC / Beyond20 No subcontracting opportunities - Sole Source exemption KMF1023 38% Sodium Bisulfite Totes 8854462 - Bi-Sulfite, Sodium - 100% Kinetics Motorwerks LLC No subcontracting opportunities - Single commodity purchase TJP1004 Anhydrous Ammonia 33518 - Anhydrous Ammonia - 100% Shrieve Chemical Company, LLC Non-M/WBE Subs Total BJT3012 AW Strategic Plan 2028 9182015 - Division Organizational Review And Plan - 80% 91890 - Strategic Technology Planning And Consulting Services - 20% Blue Sky Incubators LLC / Blue Sky Partners No subcontracting opportunities 28574 - Pole Line Hardware: Anchors, Arms, Bolts, Braces, Brackets, Clevises, Connections, Cutouts, Insulators, Plates, Pole Steps, Racks, Rods, Shackles, Straps, Thimbles, Washers, etc. - 20% 2857830 - Clamps, Beam, Malleable Iron - 20% 28595 - Wiring Devices: Adapters, Caps, Connectors, Extension Cords, Fluorescent and HP Starters, Outlets, Plates and Covers, Plugs, Receptacles, Safety Cord Lock, Switches, Terminals, etc. - 20% 54041 - Lumber, Treated: Creosote, Penta, Wolmanized, Etc. - 20% 69065 - Regulators, Voltage Current - 20% KBS Electrical Distributors, Inc. No subcontracting opportunities - Commodity purchase Techline, Inc. No subcontracting opportunities - Commodity purchase Wesco Distribution, Inc. / Hi-Line Utility Supply Co., LLC / Power Supply, Inc. No subcontracting opportunities - Commodity purchase KMF1022REBID Airfield Lighting, Signage, and Fixture Replacement Parts SOW 03527 - Beacons, Visual And Runway Lights - 100% Global Access Supply, Inc. No …
Key Performance Key Performance Indicators Indicators September 10, 2024 September 10, 2024 Patricia Bourenane, Business Process Consultant Sherina Warstler, Business Process Specialist Background • 2018, City of Austin transitioned to the Strategic Direction 2023 (SD23) • SD23, an aspirational plan inspired by Imagine Austin, a long-range comprehensive plan that lays out a 30-year vision for our community. SD23 help guide the City over a 5-year period. • During the SD23 planning process, SMBR developed the following KPIs: Amount of MBE/WBE Spend Percentage of MBE/WBE spend, as a share of City of Austin total procurement spend Number of MBE/WBE/DBE certified firms awarded a City of Austin contract Percentage of MBE/WBE/DBE certified firms awarded a City of Austin contract 2 New KPIs Number of firms receiving an initial MBE/WBE/DBE certification Number of firms participated in a supportive services program Amount of MBE/WBE spend, with MBE/WBE goals 3 QUESTIONS Questions? ? www.austintexas.gov/smbr
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, September 10, 2024. Members attended both virtually and in-person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:35pm. COMMITTEE MEMBERS IN ATTENDANCE: In-Person: Virtual: Ahmed Moledina (Chair) Lena Banks (Vice Chair), Amin Dhukka, Erica Douglass Terry Mitchell, Salman Rashid, Shweta Padmanabha, Talan Tyminski, Sherice Williams Terry Mitchell, Julio Rojas-Aguilar Absent: PUBLIC COMMUNICATION: GENERAL • Citizen, Luke Luper discusses the importance of bonding programs for contractors and mentions the success of bonding programs in other cities like Dallas and San Antonio. APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on September 10, 2024. • The minutes were considered for approval and approved on a motion by Committee Vice-Chair, Lena Banks and seconded by Committee Member, Talan Tyminski. Approved on a 6-0 vote. Committee Members, Erica Douglass and Sherice Wiliams were not present for the vote. DISCUSSION 2. Key Performance Indicators (KPIs) that demonstrate the success of the committee • Patricia Bourenane, Business Process Consultant for the Small and Minority Business Resources (SMBR) department gave the presentation. Action Items: • SMBR send committee members the reports with KPIs and targets. • Commissioners brainstorm and propose draft KPIs for the committee to discuss at the next • SMBR reach out to new vendors bidding on city contracts to educate them on MBE/WBE program meeting. requirements. 3. List of the City’s most utilized spend codes. • This item will be moved to the October meeting. STAFF BRIEFINGS Page 1 of 2 4. Director’s Report on upcoming initiatives and events related to SMBR. • Edward Campos, SMBR Director gave the update. 5. Council Awards and Certification Roll reports by the Small and Minority Business Resources Felicia Shaw, SMBR Acting Assistant Director and Elton Price, SMBR Certification Division Manager department gave the updates. department staff. • FUTURE AGENDA ITEMS Next Month’s Agenda: • Approve meeting minutes • Regular Meeting Schedule for 2025 • List of most utilized spend codes • Key Performance Indicators (KPIs) that demonstrate the success of the committee • City solicitation process and outreach efforts • MBE/WBE Project Goal Report • Chapter 380 Reports Pending …
