MBEWBE/Small Business Enterprise Procurement Program Advisory Committee - Aug. 6, 2024
MBEWBE/Small Business Enterprise Procurement Program Advisory Committee Regular Meeting of the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, August 6, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
Journey With AUS Exciting Experiences Ahead AUS Operations & Expansion Update Tra Agenda Journey With AUS Overview Summary Upcoming RCAs Active and Long-Term Projects 2 Journey With AUS Overview AUS Operational Area 2019 17.3 Million Annual Passengers 2024 +22 Million Annual Passengers Expansion Program Completed D D D D S S D S D D D D D S D D S S S S S S S S Current and Future State CONCOURSE (Aircraft Gates) ARRIVALS/DEPARTURES HALL (Ticketing, Security Screening) BAGGAGE HANDLING SYSTEM (Outbound) LANDSIDE ROADWAYS INTERNATIONAL PROCESSING UTILITIES PARKING AIRFIELD 4 AUS is currently deficient in most major operational areas, but is addressing these deficiencies with both short and long-term improvements. S - Sufficient D - Deficient Program Overview Journey With AUS projects are developed through a five–phase process: 5 Journey With AUS: Summary of Upcoming RCAs Utilities Infrastructure Campus-Wide (UICW) • • Enhancement of existing and new utilities to meet airport expansion demands Based on overall Utility Area Plan (UAP) needs: o Reclaimed water main extension o Storm drainage o Water quality and de-icing ponds o Hydronic piping (chilled and hot water) from new CUP o Redundant electrical power for AEDP loads o New AUS information technology/telecom duct banks Procurement Method: CMAR • • Design: HDR Engineering, Inc. Construction: Sundt/Archer Western 7 Plans Remain Conceptual and Subject to Change as Design Develops New Concourse B and Tunnel • • • Future phases align with 40-gate Concourse B master plan • Design and build minimum of 20 gates (Phase1) Central amenity node and vertical connectivity to tunnel Currently in negotiation with airline partners Request for Council Action: Design and Construction contract - August 29, 2024 Procurement Method: CMAR 8 Plans Remain Conceptual and Subject to Change as Design Develops Midfield Taxiways Projects will construct two new parallel taxiways connecting the east and west sides of the airfield Enables closure of existing taxiways for Concourse B construction Includes bridges to safely maintain vehicle access to the Air Traffic Control Tower (ATCT) and service areas 100% design is currently underway Anticipated Completion: 2027 Request for Council Action: August 29, 2024 Procurement Method: CMAR • Design: RS&H • Construction: Austin Bridge & Road • • • • 9 Outbound Baggage Handling System • Creation of a centralized outbound baggage processing system: o 1.5 miles of new conveyor belt o Processing capability of 4,000 bags per hour o State-of-the-art sorting and security …
Local Preference and Small Business Program Enhancements – Clarifications, Update Adriana Ybarra MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Procurement Supervisor June 4, 2024 Financial Services Department Direction from Council "To further Council's ongoing commitment to support the City's Minority and Women Owned Business Enterprise Procurement Program, the City Manager is directed to explore the development of additional, complementary, procurement programs that will promote further contracting opportunities for small businesses, including but not limited to minority and women owned businesses. Such programs should consider a local preference feature and be presented to council for action before August 31, 2023, so that Council can align their adoption with the implementation of future updates to the disparity study goals for MWBE. As part of the envisioned stakeholder process for developing updated MWBE goals and the above complementary procurement programs, the City Manager is directed to work with the local chambers of commerce to review the 2022 Disparity Study and to identify ways that the City can further support small, local businesses in accordance with race and gender- neutral guidelines offered by past legal assessments." 2 Stakeholder Engagement • Meetings ▪ Asian Contractors Association ▪ Austin Asian Chamber ▪ Austin Black Contractors Association ▪ Austin Chamber of Commerce ▪ Austin LGBT Chamber of Commerce ▪ Local Business Stakeholders, meeting (various) ▪ Greater Austin Hispanic Chamber of Commerce ▪ US Hispanic Contractors Association ▪ Audit and Finance Committee (May 24, and Aug 23, 2023) ▪ Minority and Small Business Conference (Sept 12, 2023) • Survey ▪ www.surveymonkey.com/r/VZSNJ9Z Stakeholder Feedback • Feedback from Meetings and Survey ▪ Continue / do not harm existing MWBE Program (strong emphasis) ▪ Maintain Local and Small programs separately ▪ Equal priority for Local and Small ▪ Include preference for Local and Small subcontractors if possible ▪ Small status based on SBA Small Size Standard ▪ Local status based on Greater Austin ▪ Local status based on Headquarters ▪ Explore future enhancements to identify Local firms (certification) ▪ Concern – Program enhancements may not positively impact all groups equally ▪ Concern – Programs do not apply to Pro Services and most Construction 4 Program Enhancements – Both • Began 2-Year Pilot Period (10/01/2023 – 09/30/2025) ▪ Capped both Programs to Solicitations for Contracts below $50M ▪ Monitor and Report on programs performance ▪ Control against negative impacts to other programs ▪ Determine program elements that may be revised …
Annual Internal Review This report covers the time period of 7/1/2023 to 6/30/2024 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee_ MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee The Board/Commission mission statement (per the City Code) is: 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. The MBE/WBE & Small Business Procurement Advisory Board/ Committee’s actions supported its mission during the reporting period of July 2023– June 2024. The adoption of technology facilitated the advisory and guidance role of the MBE/WBE & Small Business Procurement Advisory Board/Committee during the past year. The incorporation of virtual meetings increased the attendance of individual committee members resulting in robust participation and recording quorum in almost all months. The board regularly received reports and monitored the areas listed below. While the committee met diligently, the disruption caused by the pandemic affected deadlines and startup projects under the purview of this board as noted in the following lines of business. MBE/WBE PROGRAM DEVELOPMENT & MONITORING: City Solicitation and Goal Determination Process: Reviewed and discussed solicitation and goal determination process. Annual Review and Work Plan Year Page # New Reports: The commission had appropriate action regarding refinement of current MBE/WBE reports to include non-construction. Disparity Study: The pandemic disrupted much of the momentum of the disparity study, causing a slow process to slow even further. Regardless, this Board reviewed and monitored the disparity study scope of work including the public input process, timelines and provided feedback and information as necessary for staff to administer and received presentation from consultant team undertaking the study approved by the City Council. Personal Net Worth (PNW): The Board received presentations on the concept and definition of Personal Net Worth as PNW is tied to the definition of an economically disadvantaged business or individual. This topic will continue to be discussed in upcoming meetings and will be a major topic of discussion for the Disparity Procurement Committee which will be providing recommendations in the disparity study. B2GNow Software – continue to support SMBR in the implementation of software that will enhance the certification and compliance functions of the department to include efficiencies in delivery of services. Good Faith Efforts: The Commission had a presentation and discussion on the implementation of Good Faith Efforts (GFE) to meet …
Sourcing No Sourcing Name Category Contract Amount Prime MBE AA H A/NA WBE DBE Sponsor Department Council Date Goals Met Procurement Type MLR3011 Gas Turbine Repair & Maintenance Electric Utility NG Andrew Harden Austin Energy 5/2/2024 N/A FY2024 Council Awards Report May 2024 MBE/ WBE Non Sub Goals/No Goals $60,000,000 over 5 years # 1 2 3 4 5 6 7 8 9 SOW Prime Subs Prime Subs Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs 140353 140404 140432 140464 AAM1005 AMA1097 139075 AMA1090 94187 - Turbine Maintenance And Repair, Gas - 100% ProEnergy Services, LLC No subcontracting opportunities - No availability of M/WBEs Transcanada Turbines, Inc. No subcontracting opportunities - No availability of M/WBEs Wood Group Pratt & Whitney Industrial Turbine Services, LLC No subcontracting opportunities - No availability of M/WBEs Hydrologic Consulting Services COE 91800 - Consulting Services - 100% Hoffpauir Consulting PLLC No subcontracting opportunities - Professional Services exemption Sludge Tank Motor and Gearbox Repair Parts 72067 - Sewage And Sludge Pumps, Surface Mounted - 100% National Oilwell Varco, LP No subcontracting opportunities - Sole Source exemption AW-1753 Root Control for Sewer Lines 96896 - Water And Wastewater Treatment Services - 100% Duke's Root Control, Inc. No subcontracting opportunities - Sole Source exemption OEM Parts and Repairs for Spartan Fire Apparatus 92815 - Automobile And Other Passenger Vehicles Maintenance, Repair - 42% 92939 - Emergency/Rescue Vehicle Accessory And Major Components - 58% Metro Fire Apparatus Specialists, Inc. No subcontracting opportunities - Sole Source exemption Roadway & Airfield Marking Glass Beads 5500416 - Beads, Glass - 100% Swarco Reflex LLC No subcontracting opportunities - No availability of M/WBEs Valve Assessment 9313644 - Inspection, Testing, Cleaning, Maintenance And Service - 100% HydroMax USA LLC No subcontracting opportunities - Single scope of work Community Initiatives Development Corp. - FBLP Loan Professional Consulting 91879 - Minority And Small Business Consulting - 100% Community Initiatives Development Corporation / CIDC\ No subcontracting opportunities - Professional Services exemption Underwater Diving Inspections 96226 - Diving Services - 100% Chapman Marine, Inc. No subcontracting opportunities - Single scope of work Critical Incident Stress Management Services 94876 - Psychologists/Psychological Services - 100% Dr. Tania Glenn & Associates, PA No subcontracting opportunities - Professional Services exemption Non-Professional Services Non-Professional Services General Services NG $1,300,000 over 5 years …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee August 6, 2024 FUTURE AGENDA ITEMS PROPOSED AGENDA FOR NEXT MONTH APPROVAL OF MINUTES 1. Approve the minutes from the last meeting. (5 minutes) 2. Key Performance Indicators (KPIs) that demonstrate the success of the committee. 3. Briefing from the Director on initiatives related to SMBR. (10 minutes) 4. Briefing from the SMBR staff on the Council Awards and Certification Roll reports. PENDING AGENDA ITEMS • City’s solicitation process and outreach efforts (20 minutes) Date TBD List of most utilized spend codes (20 minutes) Requested by Committee Member, Terry Mitchell This list is ready and SMBR will present after the presentations on Goal Setting and the Disparity Study. Date TBD DISCUSSION (30 minutes) STAFF BRIEFINGS (20 minutes) FUTURE AGENDA ITEMS • REPORTS Quarterly Annual • MBE/WBE Project Goal Report • Chapter 380 Reports • Annual Procurement Forecast Report • Annual Aspirational MBE/WBE Project Goal Report • MBE/WBE Goal Achievement Report by Fiscal Year Page 1 of 1
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, August 6, 2024. Members attended both virtually and in-person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:44pm. COMMITTEE MEMBERS IN ATTENDANCE: In-Person: Virtual: Ahmed Moledina (Chair) Lena Banks (Vice Chair), Erica Douglass, Amin Dhukka, Terry Mitchell, Salman Rashid, Sherice Williams Julio Rojas-Aguilar, Shweta Padmanabha, Talan Tyminski Absent: PUBLIC COMMUNICATION: GENERAL • None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on May 7, 2024. • The minutes were considered for approval and approved on a motion by Committee Member Amin Dhukka and seconded by Committee Member, Terry Mitchell. Approved on a 6-0 vote. Committee Member, Sherice Wiliams did not attend the last meeting. DISCUSSION 2. Presentation by the Financial Services Department regarding updates to the SBE/Local Preference Program and its application to professional service procurements. • Adriana Ybarra of the Financial Services Department gave the presentation. o Explained the City Council’s to develop additional procurement programs to support minority and women-owned businesses. technology services from the program. o Committee Chair, Ahmed Moledina asked for clarification regarding the exclusion of 3. Presentation by the Aviation department regarding the Airport Expansion Development Program (AEDP). • Airport Deputy Chief Development Officer, Lyn Estabrook gave the presentation. o Presented on the airport expansion program, highlighting the need for expansion due to increased passenger numbers. Page 1 of 2 o The expansion program includes various projects such as a new parking garage, new arrivals and departure hall, new central utility plant, and new concourse. o The projects are in different stages, from envisioning to design and construction, with estimated completion dates ranging from 2025 to 2030. 4. Review of the July 2023 to June 2024 Annual Report submitted to the City Clerk’s. (15 minutes) • Committee Chair, Ahmed Moledina shared with the committee a copy of the Annual Report o The report outlined the committee’s accomplishments and activities during the previous o Detailed the committee's strategic goals and objectives for the upcoming calendar year. submitted. year. FUTURE AGENDA ITEMS Next Month’s Agenda: List of most utilized spend codes • Approve meeting minutes • • Key Performance …
