MBEWBE/Small Business Enterprise Procurement Program Advisory Committee - May 7, 2024
MBEWBE/Small Business Enterprise Procurement Program Advisory Committee Regular Meeting of the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, May 7, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, March 12, 2024. Members attended both virtually and in‐person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:39pm. COMMITTEE MEMBERS IN ATTENDANCE: In‐Person: Virtual: Ahmed Moledina (Chair) Lena Banks (Vice Chair), Amin Dhukka, Terry Mitchell, Julio Rojas‐Aguilar, Salman Rashid Erica Douglass, Talan Tyminski, TK Tunchez Absent: PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on February 6, 2024. The minutes were considered for approval and approved on a motion by Committee Vice Chair, Lena Banks and seconded by Committee Member, Amin Dhukka. Approved on a 6‐0 vote. DISCUSSION 2. Overview of the 2022 Disparity Study by Colette Holt of Colette, Holt & Associates. The data and recommendations from the 2022 Disparity Study conducted by Colette, Holt & Associates were presented to the new members of the committee. 3. Overview of MBE/WBE Goal Setting by SMBR Acting Assistant Director, Felecia Shaw. SMBR Director, Edward Campos gave the presentation in Acting Assistant Director Shaw’s absence. The presentation outlined City’s process when establishing minority and women‐owned business goals on a project. STAFF BRIEFINGS 4. Briefing from the Director on initiatives related to SMBR. SMBR Director, Edward Campos briefed the Committee on the following: o SMBR will present to the City's Audit and Finance Committee on March 27th. The Committee will be updated on the Personal Net Worth process, status of work on the ordinance and rule revisions, and an overview of the annual procurement forecasts and annual aspirational goals. Page 1 of 2 Office. report. FUTURE AGENDA ITEMS Next Month’s Agenda: Future Items: o Presented some key information provided to the Boards and Commissions by the City Clerk’s 5. Briefing from the SMBR staff on the Council Awards and Certification Roll reports. SMBR Assistant Director, Tamela Saldana provided the updates on the Council Awards reports. SMBR Certification Division Manager, Elton Price provided the update on the Certification Roll Officer elections for Chair and Vice‐Chair Presentation on the development of the Annual Aspirational MBE/WBE Goals Staff briefings (Director’s updates and staff …
City of Austin Small and Minority Business Resources Update MBE/WBE Procurement Program MBE/WBE and Small Business Enterprise Procurement Advisory Committee Edward Campos, Director, SMBR Objectives MBE/WBE Procurement Program Ordinance and Program Administrative Rules Personal Net Worth Aspirational Goals City of Austin | SMBR 2 City of Austin | SMBR 3 MBE/WBE Program Administrative Rules • Council approved Ordinance No. 20230720-113, which guides SMBR in administering the MBE/WBE Procurement Program – July 2023 • Revisions to the MBE/WBE Administrative Program Rules were posted on the City Clerk's website for stakeholder and public review and comment – October 2023 • Revisions made to the rules are reflective of both the 2022 Disparity Study and the IPWG’s recommendations, and align with adopted program ordinances, current program administration, and departmental processes • Public comment period and no comments received – October 11 through November 13, 2023 • Stakeholders were notified about the rule revision process – October 10, October 24, and November 3 • Final Administrtative Rules posted on City Clerk's website and SMBR's website – December 2023 City of Austin | SMBR 4 City of Austin | SMBR 5 How Did We Get Here? Inclusive Procurement Working Group (IPWG) – tasked by Council with reviewing the continuation of a PNW threshold. Committee Recommendations • Keep PNW but modify/revisit the structure. • • The City should review its use of the South Region Consumer Price Index (CPI) in establishing its PNW to Is the PNW low for Austin area. determine if this index accurately reflects the unique Austin economic marketplace. SMBR engaged TXP, Inc., to review the current PNW process and possibly update and refine the methodology used to calculate the personal wealth definition of economically disadvantaged, which in turn determines eligibility and access to City/SMBR programs. City of Austin | SMBR 6 PNW History • MBE/WBE Ordinances establishes the Economic Disadvantage requirement or PNW limit. • PNW Ordinance was adopted in 2006 • Began as a certification requirement in 2007 • The amount was indexed annually based on the South Region Consumer Price Index (CPI) published by the US Department of Labor, Bureau of Labor Standards • The PNW limit has increased each year • Current PNW $2.2M Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 PNW Limit % Change $942,000 $955,000 $1,326,000 $1,341,000 $1,391,000 $1,413,000 $1,434,000 $1,454,000 $1,457,000 $1,480,000 $1,511,000 $1,540,000 $1,565,000 $1,583,000 …
Sourcing No Sourcing Name Category Contract Amount Prime MBE AA H A/NA WBE DBE Sponsor Department Council Date Goals Met Procurement Type PAT3005 Tenant Relocation Nexus Study General Services NG Cassandra Alexander Planning 3/7/2024 N/A Non-Professional Services FY2024 Council Awards Report March 2024 MBE/ WBE Non Sub Goals/No Goals $165,000 over 11 months Industrial and MRO NG $4,962,408 over 5 years Li Yang Austin Water 3/7/2024 N/A Sole Source 3 139917 Electric Utility NG $575,000 over 5 years Austin Spiess Austin Energy 3/7/2024 N/A Critical Business Need 4 140569 Nabil Khazei Austin Energy 3/7/2024 N/A Critical Business Need Electric Utility NG $28,000,000 over 18 monhts 5 CTE3017 General Services NG $2,500,000 over 5 years Cassandra Alexander Planning 3/7/2024 N/A Non-Professional Services 6 DCM3023 Electric Utility NG $2,300,000 over 3 years Olga Coffey Austin Energy 3/21/2024 N/A 7 DTB3022 Electric Utility NG $5,000,000 over 5 years Chuck Gates Austin Energy 3/21/2024 N/A 8 DJJ3002 Water and Waste NG $2,100,000 over 5 years Douglas McPhail Austin Water 3/21/2024 N/A Non-Professional Services Non-Professional Services Non-Professional Services 9 140316 Information Technology NG $700,000 over 3 years Lauren Homann 3/21/2024 N/A Cooperative Agreement Communications & Public Information 10 SLW1085 Facilities and Grounds NG $2,875,000 over 5 years Roseanne McLendon Development Services 3/21/2024 N/A Non-Professional Services # 1 2 SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs Prime Subs Prime Subs SOW Prime Subs Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs SOW Prime Subs Prime Subs 91863 - Housing Consulting - 100% Economic Consultants Oregon, Ltd. / Econorthwest No subcontracting opportunities - Single scope of work 139952 AW-1470-Hach Supplies and Service 17513 - Chemicals, Laboratory: ACS, CP, Practical, Reagent Grade, etc. - 90% 936 - Equipment Maintenance and Repair Services For General Equipment - 10% Hach Company / Hach Co. / Ott Hydromet No subcontracting opportunities - Sole source exemption SSP MIMS SOFTWARE AND IMPLEMENTATION SERVICES 9206450 - Software Implementation - 60% 92045 - Software Maintenance/Support - 40% SSP Innovations, LLC No subcontracting opportunities - Sole source exemption Short Term--Vegetation Management Distribution Line Clearance 98887 - Tree Trimming and Pruning Services, Utility Lines, Energized - 97% 96884 - Traffic Control Device Placement and Removal Service - 1% 96239 - Hauling Services - 1.5% 67590 - Liquid Formulation Herbicides - 0.5% Asplundh Tree Expert LLC Exempt from MBE/WBE Procurement Program Davey Tree Surgery, Co. Exempt from …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee MEETING MINUTES The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, May 7, 2024. Members attended both virtually and in-person at the City of Austin Permit and Development Center at 6310 Wilhelmina Delco Drive, Room 1215 in Austin, TX. CALL TO ORDER Committee Chair, Ahmed Moledina called the meeting to order at 5:38pm. COMMITTEE MEMBERS IN ATTENDANCE: Ahmed Moledina (Chair) In-Person: Lena Banks (Vice Chair), Erica Douglass, Amin Dhukka, Shweta Padmanabha, Virtual: Julio Rojas-Aguilar, Talan Tyminski Terry Mitchell, Salman Rashid Absent: PUBLIC COMMUNICATION: GENERAL • None APPROVAL OF MINUTES 1. Approve the minutes from the MBE/WBE Advisory Committee Regular Meeting on March 12, 2024. • The minutes were considered for approval and approved on a motion by Committee Vice Chair, Lena Banks and seconded by Committee Member, Julio Rojas-Aguilar. Approved on a 6-0 vote. Committee Member, Erica Douglass was not present during vote. DISCUSSION 2. Conduct officer elections for the Committee Chair and Vice Chair. • The Committee held elections for Chair and Vice-Chair. Ahmed Moledina was nominated and re- elected as Chair. Lena Banks was nominated and re-elected as Vice-Chair. The officers were elected on a motion by Committee Member, Talan Tyminski, and seconded by Committee Member, Julio Rojas-Aguilar. Approved on a 6-0 vote. Committee Member, Erica Douglass was not present during vote. 3. Overview of the Annual Aspirational MBE/WBE Goals. SMBR Director, Edward Campos gave the presentation. • • The presentation outlined SMBR’s first attempt at the development of aspiration goals. STAFF BRIEFINGS 4. Briefing from the Director on initiatives related to SMBR. • SMBR Director, Edward Campos briefed the Committee on the following: o New City Manager began on May 6, 2024. o Provided information on the MBE/WBE Program administrative rules and personal net worth. Page 1 of 2 5. Briefing from the SMBR staff on the Council Awards and Certification Roll reports. • SMBR Acting Assistant Director, Felecia Shaw provided the updates on the Council Awards • SMBR Certification Division Manager, Elton Price provided the update on the Certification Roll reports. report. FUTURE AGENDA ITEMS Next Month’s Agenda: Future Items: • Approve meeting minutes • Update from Aviation on Airport Expansion • Staff briefings (Director’s updates and staff reports) • Key Performance Indicators that demonstrate the success of the committee Requested by Committee Vice-Chair, Lena Banks and Committee Member, …
