MBEWBE/Small Business Enterprise Procurement Program Advisory Committee - Sept. 9, 2020
MBEWBE/Small Business Enterprise Procurement Program Advisory Committee Special Called Meeting of the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee - VIA VIDEOCONFERENCING
Versión en español a continuación. MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee September 9, 2020 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee to be held September 9, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (September 8, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 9, 2020 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting, residents must: Email the board liaison at nakia.james@austintexas.gov no later than noon on September 8, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. Speakers will be placed in a queue until their time to speak. Handouts or other information may be emailed to nakia.james@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. this meeting If http://www.austintexas.gov/page/watch-atxn-live is broadcast live, residents may watch the meeting here: Reunión del MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee FECHA de la reunion September 9, 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (September 8, 2020 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: Envíe un correo electrónico al enlace de la junta a nakia.james@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. Una vez que se haya llamado …
3.C.2 SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY PROJECTS - August 2020 PROJECT GOALS CURRENT PARTICIPATION (Goals Met to Date) MBE WBE MBE WBE Developer Project Name AA H A/NA WBE AA H A/NA WBE Contract Amount SMBR Contact Sponsor Dept. Project Status % Expensed Incentive Amount Completion Expenditures to Date Contact Name (May extend past project completion date) Project Date Consultant/ Contractor Project Type/ C=Contract or Phase Goal Type: P=Project Specific Gensler Sports Design P 1.22% 2.90% 3.48% 3.72% 0.00% 18.05% 1.93% 3.52% $5,306,272.00 $4,342,176.84 Austin Stadco (formally Precourt Design- Sports Venture (PSV)) Miscellaneous P 1.22% 2.90% 3.48% 3.72% 0.00% 2.55% 1.24% 5.40% $914,240.25 $907,745.06 Construction-RFP P 0.65% 1.90% 1.24% 0.91% 0.00% 0.00% 0.00% 1.39% $48,465,484.00 $24,292,143.06 Construction-RFP P 2.04% 3.86% 0.16% 6.06% 0.00% 0.00% 0.00% 2.53% $7,290,606.00 $6,377,964.25 Construction-RFP P 1.83% 4.70% 1.20% 1.80% 2.51% 0.32% 0.00% 1.55% $56,878,710.00 $51,695,251.08 Austin Commercial Construction-RFP P 2.93% 2.89% 0.58% 1.13% 0.28% 2.51% 0.00% 0.00% $34,537,552.00 $12,711,415.90 CAAICON Austin FC Soccer Stadium Mike Rock Land Use Agreement 4/1/2021 Construction-RFP P 1.73% 1.49% 1.00% 2.08% 0.05% 0.01% 0.00% 0.00% $12,077,988.11 $1,318,251.17 Jolene Cochran EDD Construction-RFP P 1.69% 1.51% 1.00% 2.05% 0.00% 0.00% 0.39% 0.00% $14,001,689.00 $328,041.10 Greenwater Block 185 Misc D Trammell Crow C 2.90% 9.00% 4.90% 15.80% 0.00% 0.00% 74.44% 12.87% $273,126.00 $238,458.25 Design in progress 87.31% 4/1/2022 Green Water Treatment Plant Block 185 D STG Design P 2.90% 9.00% 4.90% 15.80% 0.00% 0.47% 0.25% 3.92% $3,555,862.96 $2,833,666.63 Design in progress 79.69% 6/1/2022 Greenwater Block 185-C DPR Construction C 2.70% 9.70% 2.30% 13.80% 0.00% 24.00% 0.01% 0.00% $226,769,690.66 $43,059,447.82 Trammell Crow Bryan Embrey/ Mark Fowler Construction in progress 18.99% 7/31/2022 Developer Agreement; Not applicable Greenwater Block 185 Misc D Trammell Crow P 2.90% 9.00% 4.90% 15.80% 0.00% 0.00% 74.44% 12.87% $273,126.00 $238,458.25 Design in progress 87.31% 4/1/2022 10:39 PM THIRD PARTY PROJECTS PAGE 11 OF 11 9/8/2020 Construction in progress 81.83% Construction in progress 99.29% Construction in progress 50.12% Construction in progress 87.48% Construction in progress 90.89% Construction in progress 36.80% Construction in progress 10.91% Construction in progress 2.34% 1 2 3 4 5 6 Professional (Block 185 Misc D) Professional (Block 185 D) Construction (Block 185 C) Professional (Block 185 Misc D) SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY PROJECTS - August 2020 Handel Architects/The KOR Group 2.90% 9.00% 4.90% 15.80% 0.00% 5.61% 0.09% 11.02% $2,055,089.00 $1,904,656.49 Design in progress 92.68% 12/21/2020 Green Water Block 188 Professional (Block …
MBE/WBE Program Disparity Study Update MBE/WBE and Small Business Advisory Committee SEPTEMBER 9, 2020 Objectives 2 PROVIDE GENERAL UPDATE REGARDING THE DISPARITY STUDY HIGHLIGHT SIGNIFICANT DISPARITY STUDY MILESTONES PROVIDE NEXT STEPS Q & A 3 29 representatives from advocacy and industry groups representing M/W/DBE and prime firms participated in two virtual focus group sessions on August 21 and August 26, 2020. 7 members from the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee attended the two focus groups. Four attended the August 26, session and three attended the August 27 session. SMBR staff focus groups conducted to include the executive leadership team. Disparity Study General Update Disparity Study Milestones 4 Sample Contract Data File for locally funded contracts has been developed. 8 Business Owner Interview Sessions Scheduled: Invitations were emailed and will be conducted 9/17 thru 9/23. 8 small group executive staff interviews were held July 8, 9, 10, 13, 21, 22 and 24, 2020. 4 additional follow up interviews were also held. Over 5 outreach sessions have been conducted by the CHA team. Data Request Letter #1 & #2 sent to prime contractors. . 84 businesses have registered for the Business Owner Focus Groups 5 Week of 9/14 & 9/21/2020 9 small group virtual business owner interviews are scheduled 9/14, 9/30 & 10/2/2020 3 optional group staff interviews for City department staff group interviews Continued disparity study coordination details Disparity Study Next Steps Questions? 6
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting Minutes Wednesday, September 9, 2020 The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a regular meeting on Tuesday, March 10, 2020 at City Hall (301 W. 2 Executive Session Room #1027 (1st Floor), in Austin Texas at 5:30 pm. nd Street), in the Board Members in Attendance: Eliza May, Barbra Boeta, Schiller Liao, Lena Banks, Daniel Berner, Usha Boddapu, Ahmed Moledina 1. APPROVAL OF MINUTES a. No minutes to approve 2. CITIZEN COMMUNICATION: GENERAL a. No Citizen Communications 3. NEW BUSINESS No announcements a. Director’s Updates and Announcements with discussion and possible action b. Introduction of Disparity Study Consultant, Colette Holt of Colette Holt and Associates and presentation on the City of Austin Disparity Study with discussion and appropriate action. Colette Holt gives a presentation with her objectives and plans for the 5‐year Disparity Study she will conduct. o Comply with the law and ensure that the City’s program remains legally compliant. o Produce the evidence that courts require in order to regular update, review and support the City’s program. o Wants to provide the City with data needed to comply with the requirements for the FAA, Airport contracts, and defense if the program is ever challenged. o Develop accurate and detailed data for contract and annual goal setting. o Educate elected officials, staff, stakeholders and others about the issues. o Offer a website for outreach and to provide information about the Disparity Study. The City will need to approve. o Determine the City’s utilization of MBEs and DBEs as a percentage of all dollars, what was reported in dollars (not in number of contracts or contractors). Page 1 of 3 o Gather from the City the prime contracting records and any missing data. o Fill in any missing race and gender information and any NAICS codes. o Determine the geographic market, which is just where the agency spends its money. o Her firm will provide quantitative, statistical, and numbers piece. There is also an anecdotal or qualitative element to the study. o Discuss with the community about their experiences in the marketplace, both minority and non‐minority women owners. Interviews will begin in September and an electronic survey is forthcoming. o Discussion: Committee Member Ahmed Moledina asked if a system similar to B2G to address payment for minority businesses will be established. Tamela Saldaña …
3A CLMC746 Major Transportation Improvements IDIQ CLMC762 Highland Park WWW CLMC750 Ullrich Lime Feed Loop CLMC748 Howard Lane Good Faith Effort (GFE) Pilot Project Executive Summary Small & Minority Business Resources Department (SMBR) assumed the responsibility for GFE notification to City-certified MBE/WBE firms and trade associations with Prime firms responsible for the remaining GFE compliance requirements. There was a total of four projects with 16 Primes participating by submitting a bid on one or more projects. A total of 698 M/WBE firms were listed on one of the project’s Availability List receiving a bid opportunity notice from SMBR. Project #/Name Solicitation Goals CP Participation Current Participation Solicitation Participation Overview #of Available M/WBEs from Availability List # of Bidders/ Awarded Bidder Other Bidders Muniz Concreate & Contracting (MBE- HIS) HIS*= 90.06% CANCELLED AA= 1.48 % HIS= 6.73% A/N= 1.64% WBE= 1.36% AA= 1.17 % HIS= 6.32% A/N= 0.34% WBE= 1.42% AA= 1.30 % HIS= 2.77% A/N= 0.77% WBE=3.26% AA= 1.30 % HIS= 2.77% A/N= 0.77% WBE= 3.26% 172 150 194 180 Santa Clara Construction (MBE-HIS) AA= 1.17% AA= 0.84% Peabody Aaron Concrete Smith Austin Underground D. Guerrera Prota Inc. Matous Construction LTD (NON) 3 4 1 8 AA= 1.54 % A/N= 1.66% WBE= 1.45% HIS= 6.32% A/N= 0.34 % WBE=1.42% AA= 1.51 % HIS= 21.77% A/N= 0.88% WBE=5.68% HIS*= 80.28% A/N= 0.00% WBE= 1.80% AA= 0.00% HIS= 0.00% A/N= 0.00% WBE= 4.72% M.A. Smith Contracting (NON) AA= 1.47 % AA= 3.21% HIS= 6.73% A/N= 1.64% WBE=1.36% HIS= 8.70% A/N= 0.00% WBE= 2.27% Atlas Austin Underground Santa Clara Aaron Concrete Austin Constructors Cash Construction DeNucci * Indicates Prime's Cert status All numbers as of 09/04/2020
4 CLMP300 Walnut Creek WWTP 100 MGD Expansion $15,000,000 Laura Moreno Rebecca Vento Austin Water 7/30/2020 Yes Professional FY20 Council Awards Report July 2020 MBE/ WBE Non Sub Goal Information Cost Estimate Award Amount Prime MBE AA H A/NA WBE DBE SMBR Liaison Project Manager Dept Goals Met Type Cassidy Villegan Scott Sinn 7/30/2020 No Construction Council Date Parks & Recreation SG GFE $2,506,068 $2,256,787 22.48 5.36 57.60 0.73 0.00 2.19 0.60 2.42 9.75 9.75 57.60 3.C.1 Rachelle Delouis Hermosillo Garay Public Works 7/30/2020 Yes Construction Roberto Veronica Hawkins Michael Singleton Austin Water 7/30/2020 Yes Construction # 1 Solicitation No CLMC786 Prime Subs Emma Long Metropolitan Park - Phase I Implementation Rider Construction Group, LLC (MB) FH McCants, LLC (MH) J. Two Sons Concrete Contractors (FW) DEA Specialties, Inc. (FW) Stephanie Braun Clayton Photography Non M/WBE Subs Total 2 CLMC783 Prime Subs Utility Cut (UER) Asphalt Repair IDIQ (MA) Alpha Paving Industries, LLC (FW) KLP Commercial, LLP (FW) LeStella S. Valley (FW) Water Filled Barrier Systems, Intl. Non M/WBE Subs Total 3 CLMC787 Prime Subs Glenlake Pump Station Bypass Improvements Westar Construction, Inc. (MB) Robert E. Ashford dba Ash-Nem Trucking (MH) MARS Industries, LLC (MN) Big Sky Surveying, LLC (FW) Stephanie Braun Clayton Photography (FW) Chlor-Serv, Inc. (FH) T. Morales Company Electric and Controls, LTD Non M/WBE Subs Total Prime Subs AECOM Technical Services, Inc. (MB) HVJ Associates, Inc. (MB) TSIT Engineering and Consulting, LLC (MH) Jaime Beaman, AIA, Inc. dba Casabella Architects (MH) Crespo Consulting Services, Inc. (MH) Jose I. Guerra, Inc. (MH) Maldonado-Burkett, LLP (MA) CAS Consulting and Services, Inc. (FW) Baer Engineering and Environmental Consulting, Inc. (FW) Harutunian Engineering, Inc. Non M/WBE Subs Total 5 CLMC796 Prime Subs 6 CLMC794 Prime Subs 7 CLMP301 Prime Subs Prime Subs Harmond Avenue Area Water and Wastewater System Renewal (MH) Santa Clara Construction, Ltd. (MB) Earthco Landscape Construction, LLC (MA) Benqwest, LLC (FW) Investments, Inc. dba Arrow Oil (FW) Compliance Resources, Inc. (FW) Chlor-Serv, Inc. Non M/WBE Subs Total Corridor Mobility Program Bicycle and Pedestrian Improvements - IDIQ Smith Contracting Co., Inc. (MB) Avery's Lawn Care & Landscaping, LLC (MH) JAG Trucking, Inc. (MH) Environmental Safety Services, Inc. (MH) Victor Pena dba Pena's Traffic Services, LLC (FH) Alpha Ready Mix, LLC (MA) Alpha Paving Industries, LLC (FW) Champion Fuel Solutions (FN) KLP Commercial, LLC (FW) Woolery Custom Fence Co. Non M/WBE Subs Total 2020 Local Mobility Field Eng. For ped, …
