Backup — original pdf

Backup

LGB TQ QUA LITY OF LIFE A D VISORY COM M ISSION RECOM M END A TION 20 20 0 60 8 -2B D at e Su b jec t Ju n e 8, 20 20 In volvem en t of Cit y Board s an d Com m ission s in t h e Procu rem en t Process Rec om m en d at ion t o Cou n cil D irect t h e cit y m an ag er t o revise p olicies an d p roced u res relat ed t o t h e in volvem en t of Cit y Board s an d Com m ission s in t h e p rocu rem en t p rocess t o: 1. In crease t ran sp aren cy of t h e p rocu rem en t p rocess, esp ecially as it relat es t o t h e p rocu rem en t of services relat ed t o t h e ad visory resp on sib ilit y of Board s an d Com m ission s t o t h e Cit y Cou n cil; 2. En su re t h at Board s an d Com m ission s m em b ers are eq u ip p ed w it h all availab le in form at ion ab ou t t h e p rocu rem en t p rocess as w ell as b ack u p d ocu m en t at ion ab ou t t h e recom m en d ed ven d or p u t fort h b y select ion com m it t ees; an d 3. Fu lly u t ilize t h e su b ject m at t er exp ert ise of Board s an d Com m ission s m em b ers w h en p rocu rin g services for t h e Cit y t h at d irect ly relat e t o t h e b u sin ess of t h e resp ect ive Board or Com m ission . Rat ion ale Th e LGBTQ+ Qu alit y of Life Com m ission w as aw ard ed $20 0 ,0 0 0 t o p rocu re a st u d y of t h e q u alit y of life of t h e LGB TQIA+ com m u n it y in Au st in . Com m ission er Taylor liaised b et w een t h e Eq u it y Office an d t h e Com m ission t o creat e a scop e of w ork an d st at em en t of d eliverab les. Th ese d ocu m en t s w ere u sed t o p ost a req u est for p rop osal. Th ree p rop osals w ere su b m it t ed an d review ed b y an evalu at ion t eam of five Cit y em p loyees w h o are all m em b ers of t h e LGBTQIA+ com m u n it y. Based on t h e scorin g crit eria, t h e evalu at ion t eam recom m en d ed Healt h M an ag em en t Associat es, In c. b e aw ard ed t h e con t ract . W h en b riefed ab ou t t h e recom m en d ed ven d or, t h e Com m ission w as on ly p rovid ed w it h t h ree d ocu m en t s: 1. A cover let t er from t h e Pu rch asin g Office exp lain in g t h at t h e evalu at ion t eam recom m en d ed t h at Healt h M an ag em en t Associat es, In c. b e aw ard ed t h e con t ract . 2. A cop y of t h e scorin g m at rix u sed b y t h e evalu at ion t eam . 3. Th e Cit y of Au st in Pu rch asin g Office Log of Offers Received . Th e Com m ission ap p reciat es t h e evalu at ion t eam ’s w ork an d d oes n ot q u est ion t h eir c o m p e t e n c y in a s s e s s in g t h e s u b m it t e d p ro p o s a ls a n d o ffe rin g t h e ir re c o m m e n d a t io n fo r w h ic h ve n d o r t o c o n t ra c t w it h fo r o u r q u a lit y o f life s t u d y. Ho w e ve r, t h e in a b ilit y o f t h e Co m m is s io n t o re vie w a n y d o c u m e n t a t io n fro m t h e re c o m m e n d e d ve n d o r’s p ro p o s a l le a ve s u s p o o rly e q u ip p e d t o fu lfill o u r d u t y t o a d vis e Cit y Co u n c il in t h is m a t t e r a n d a n y fu t u re p ro c u re m e n t m a t t e r. W e u n d e rs t a n d t h a t p ro p o s a ls o ft e n in c lu d e p ro p rie t a ry a n d /o r c o n fid e n t ia l in fo rm a t io n t h a t c a n n o t b e m a d e a va ila b le t o t h e p u b lic . Eve n s t ill, it w o u ld b e h e lp fu l fo r Co m m is s io n s t o s e e c o ve r le t t e rs , e xe c u t ive s u m m a rie s , re s u m e s o f k e y p e rs o n n e l, a n d o t h e r n o n -p ro p rie t a ry in fo rm a t io n t o h e lp in fo rm re c o m m e n d a t io n s t o Co u n c il, e s p e c ia lly c o n c e rn in g c o n t ra c t s a n d e xp e n d it u re o f p u b lic fu n d s . Vot e D at e of Ap p roval: Record of t h e vot e: Presen t : At t est : _____________________________________________ Kat h ryn Gon zales, Vice Ch air