2. Staff Briefing on the Environmentally Preferable Procurement Program — original pdf

Backup

Environmentally Preferable Procurement Program Matthew Duree| Division Chief, Capital Procurement Environmentally Preferable Procurement Program Agenda Procurement Structure: Policy and Authority Levels Environmentally Preferable Procurement (EPP) Program Procurement Categories: EPP Targets & Existing Measures Partnering for Progress: Projects Facilitated through Office of Climate Action and Resilience (OCAR) Collaboration Procurement Data Provided: Reporting Method Examples Procurement Policy and Authority Levels $.01 to $3,000 ➢ Purchases made based on a single quote ➢ Method of Payment: Pro Card or departmental purchase order (PO) ➢ Approver: Department $3,000.01 to $5,000 ➢ Purchases made based on three quotes including two contacts certified M/WBE businesses ➢ Method of Payment: Pro Card or Departmental PO ➢ Approver: Department $5,000.01 to $50,000 $50,000.01 and Above ➢ Informal solicitation conducted ➢ Formal (advertised) solicitation conducted ➢ Method of Payment: Central Purchase Order (CT) ➢ Method of Payment: CT or MA or Master Agreement (MA) ➢ Approver: Central Procurement ➢ Approver (up to CM Authority): Chief Procurement Officer ➢ Approver (above CM Authority): City Council Environmentally Preferable Procurement (EPP) Program FSD Central Procurement facilitates the EPP Program and partners with the Office of Climate Action and Resilience (OCAR) who identifies product targets, provides program guidance, and administers training. The FSD Central Procurement Manual identifies: ➢Environmentally Preferable Procurement: ▪ “Products or services that have an improved impact on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisitions, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.” ▪ “City employees will procure materials, products, and services in a manner that integrates fiscal responsibility, social equity, and environmental and constituent health impacts. Each City Department shall comply with this policy and encourage their staff to find innovative ways to build upon the sustainable practices herein.” Construction Category Description ➢Professional services ➢Construction services EPP Target: Construction ➢Keywords: ▪ Post-consumer materials ▪ Low toxicity ▪ Locally-sourced ▪ LEED certifiable ➢Avoid: ▪ Mercury ▪ Lead ▪ Chemically-treated wood Existing EPP Measures ➢Engineering and Architectural design services ▪ LEED ➢Construction services ▪ Low carbon concrete ▪ Equipment emissions reduction ▪ Stormwater pollution prevention ➢Wage ▪ Prevailing wage ▪ Wage theft Electric Utility Category Description EPP Target: Power ➢Spending to support ➢Keywords: ▪ Energy efficient ▪ Carbon neutrality ▪ Solar power Austin Energy operations such as: ▪ Power generation ▪ Power distribution ▪ Utility regulatory and market consulting ▪ Customer/Billing support ▪ Related services Existing EPP Measures ➢Power Generation ▪ Renewable energy ▪ Conservation ▪ Efficiency programs ▪ Greenhouse gas reduction Facilities and Grounds Category Description EPP Target: Landscaping EPP Target: Janitorial Existing EPP Measures ➢ Grounds maintenance ➢ Keywords: ➢ Keywords: ➢ General trades for facilities repair ➢ Electrical and HVAC ➢ Security systems ▪ Recovered materials ▪ Biodegradable ▪ Bio-based ▪ Water-conserving features ➢ Avoid: ▪ Herbicides ▪ Pesticides ▪ Landscaping with species that have high water needs ▪ All-natural ▪ Non-toxic ▪ Bio-based ➢ Avoid (products containing): ▪ Bleach ▪ Hydrochloric acid ▪ Pesticides ➢ Landscape Maintenance ▪ Low emissions equipment (air quality) ▪ Biodegradable chemicals ➢ Janitorial Supplies ▪ Eco friendly products ▪ Green cleaning requirements General Goods Category Description ➢ Finished and unfinished goods not associated with another category such as: ▪ Office Supplies ▪ Paper ▪ Furniture ▪ Library Materials EPP Target: Furniture ➢ Keywords: ▪ Indoor Air Quality ▪ Recycled Content ▪ Low VOC ▪ *BIFMA Compliant ➢ Avoid: ▪ Packaging that includes inks, dyes, pigments, adhesives *Business and Institutional Furniture Manufacturers Association EPP Target: Office Supplies ➢ Keywords: ▪ Paper ▪ Recycled materials ▪ Biodegradable ▪ Recyclable ▪ Refillable ▪ Sustainability harvested ➢ Avoid: ▪ Excessive packaging ▪ Bleaching Existing EPP Measures ➢ Furniture and Installation Services: ▪ Sustainability Specifications and Guidelines ➢ Office Supplies ▪ Amazon filter ▪ Paper Purchasing: • 100% post- consumer content • Chlorine and acid free • *FSC Certified *Forestry Stewardship Council General Services Category Description EPP Target: Food Existing EPP Measures ➢Services that are: ➢Keywords: ▪ Fair Trade ▪ Organic ▪ Locally-grown or raised ▪ Not related to any other existing category ▪ Performed by professionals who have specialization in specific areas ➢Examples: ▪ Employee benefits ▪ Consulting and training ▪ Staffing services ➢Single use plastics (Eliminate) ▪ Serviceware provided by vendors including plastic straws, Styrofoam, etc. ➢Locally sourced ➢Organic/Biodegradable Industrial and Maintenance, Repair, and Operations (MRO) Category Description EPP Target: Equipment Existing EPP Measures ➢Industrial goods and services such as ▪ Building supplies ▪ Sand/Gravel/Aggregate ▪ Generators ▪ Industrial Equipment ➢MRO services ➢Keywords: ➢ Green Building Policy ▪ Energy-saving features ▪ Recycled, reused, or refurbished ▪ *WELL Building Standards ▪ Solar installation ▪ Public Art ▪ LEED ▪ Water conservation ➢ Energy efficient equipment ➢ Low-Embodied Carbon Concrete (aggregate) *Comprehensive standard to focus solely on the health and wellbeing of building occupants Information Technology (IT) Category Description ➢Hardware ➢Software ➢Services supporting infrastructure to manage and deliver information using voice, data, and video EPP Target: Electronics ➢Keywords: ▪ Power-saving ▪ Extended product life or warranties ➢Avoid: ▪ Excessive packaging Existing EPP Measures ➢Electronic Equipment ▪ Energy Star Rating ➢Servers ▪ Energy Efficiency Mobility Category Description ➢Maintaining infrastruc ture: ▪ Streets, bridges, sidewalks, bikeways, etc. ➢Acquisition, maintena nce, and fueling of City of Austin vehicles and equipment EPP Target: Vehicles EPP Target: Fuel ➢Keywords: ➢Keywords: Existing EPP Measures ▪ Hybrid or plug- in hybrid ▪ Vehicles appropriatel y-sized for specific purpose/task ▪ R99 Renewable ➢City Fleet Diesel ▪ Biodiesel ▪ Carbon neutral ▪ Electric power ➢Fuel ▪ Non-petroleum ▪ Unleaded gasoline Waste Category Description ➢Refuse ➢Recycling ➢Composting ➢All goods and services associated with those items EPP Target: Waste (Improve diversion/reduce generation) ➢Keywords: ▪ Life-cycle ▪ Organic ▪ Recycle ▪ Compost Existing EPP Measures ➢Zero Waste at City Facilities Guidelines ▪ Universal Recycling Ordinance • Onsite collection receptacles • Onsite collection transport services ▪ Organic material compost ▪ Single-Use Plastics Procurement (Eliminate) Procurement Data Provided: Reporting Method Examples Reporting 2 Codes: ➢Codes input into financial system by PS ➢Reporting Goal ▪ Provide contract quantity and frequency of attributes Spend Data: ➢Recent Application: Spending Impacts and Opportunities Report ▪ Reporting year: 2022 ▪ Report date: 2024 Partnering for Progress: Projects Facilitated through OCAR Collaboration Collaborative Priority: FSD ➢ Provide Data ➢ Facilitate Program ➢ Incorporate into Procurement Manual Build out Category Plan OCAR ➢ Identify Targets ➢ Provide Program Guidance ➢ Develop Training & Outreach ➢ Compile Dept. feedback Ongoing Initiatives: Procurement Manual ➢ Coordinate annual review Infrastructure Improvements (guided by OCAR partnership) Training ➢ Identify, update, and/or create Resource Website ➢ Incorporate current standards 2025 City of Austin Environmentally Preferred Procurement Plan We envision a future where every purchase we make is a statement of our commitment to sustainability, fostering a balance between people, planet, and prosperity. By choosing climate-friendly, environmentally preferred and ethically-sourced products, and investing in small businesses, we strive to create a positive impact on the environment, communities, and future generations. Vision Priority Environmental Impacts Improving Human health Improving Environmental Health Protecting Air Quality Protecting Climate Circular Economy and sharing resources Avoiding & Reducing Waste Using Energy Efficiently Promoting Clean Energy Using Water Efficiently Protecting Water Quality Current Focus Develop Environmentally-Preferred Procurement reporting and contracting procedures Areas Low-Carbon Concrete Landscape Services & Equipment Zero Waste / Circular Economy Goals & Metrics 2021 Climate Equity Plan: Reduce procurement emissions to <50% 2022 baseline value • Carbon emission reduction 2024 NAAQS Federal AQ standard compliance • $ Value of contracts impacted Internal re-use Platform Pilot • Value of avoided costs • Carbon emission reduction Active Projects Establish a reporting structure/protocol of concrete usage on the city projects to ensure that concrete volumes and cement usage are being tracked to establish the COA carbon footprint Commercial Landscape Equipment Market Survey and Report; Municipal Survey and Landscape Equipment Pilot Design Create training materials for purchasers, update procurement manual and FSD Hub and CP Sharepoint Last modified 06/10/2025 Adapted from SPLC Guidance Additional Questions? For more information: FSDProcurementPrograms@austintexas.gov Matthew Duree Division Chief, Central Procurement Matt.Duree@austintexas.gov 512-974-6346