Item1_ICRC_DraftMinutes_20210908 — original pdf

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Independent Citizens Redistricting Commission (ICRC) Sept. 8, 2021 at 6:00 p.m. Permitting and Development Center (PDC) 6310 Wilhelmina Delco Dr. Austin, TX 78752 CURRENT COMMISSION MEMBERS: Prabhu Kannan Brigham Morris Errol Hardin Eugene Schneider Erin Dempsey Luis Gonzalez, Vice-Chair Dr. Sterling Lands Hoang Le Shaina Kambo Sara Inés Calderón Selina Yee Christina Puentes, Chair Joshua Blank Camellia Falcon Staff In Attendance Matthew Dugan, City's Planning Manager George Korbel, Mapping Specialist Christine Granados, ICRC Administrative Manager Members in Attendance Christina Puentes, Chair Luis Gonzalez, Vice Chair Joshua Blank Camellia Falcon Errol Hardin Shaina Kambo Prabhu Kannan Sterling Lands Eugene Schneider Selina Yee draft AGENDA Meeting Goals: Discussion on maps presented; Discussion on public forum protocols; Receive Updates from Working Groups/Subcommittees CALL TO ORDER Chair Puentes called the meeting to order at 6:04 p.m. with ten members present. Commissioner Morris joined virtually at 6:05 p.m. and Commissioner Dempsey joined in person at 6:07 p.m. CITIZEN COMMUNICATION: GENERAL The first three speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Brad Parsons addressed the commission about proposed map draft. Jerry Patterson asked the commission questions about where and how to view proposed map online. 1. APPROVAL OF MINUTES Discussion and possible action on the Sept. 1, 2021, ICRC meeting minutes. The Sept. 1, 2021 draft minutes were approved as amended without objection. 2. UNFINISHED BUSINESS The ICRC may discuss and take action on the following agenda items A. Discussion on public forum structure and protocols Chair Puentes proposed, in addition to having public testimony at the beginning of meetings, allowing citizens to sign up to testify at regular meetings 20 minutes after the start of the meeting, so long as they specify the subject matter they will address and the commissioners agreed to the change. Commissioner Hardin proposed protocols for public forums to help facilitate engagement and interaction with public. Motion was made by Commissioner Falcon and seconded by Commissioner Lands to build into public forums a section for questions and answers of technical or logistical nature. Following discussion, Commissioner Falcon motioned and Commissioner Lands seconded to amend the original motion to instead adopt 5 and 6 of Commissioner Hardin's protocols: "5. Responding to questions during the public testimony: When questions are asked during testimony when a speaker is seeking information, clarify, rather than seeking to debate, the chair can answer, a commissioner can ask the chair to address the speaker, or the chair can direct staff to answer the question. The time should stop when question is being answered. Questions can help inform speaker to better aid their thoughts. 6. Commissioners should be able to ask questions that are within the scope of the public testimony of the specific speaker." After discussion, motion was adopted unanimously. Vice Chair Gonzalez discussed new protocols for upcoming public forums. Discussion was postponed to a future meeting. B. Updates from Working Groups/Subcommittees 1. Commissioner Falcon gave an update on communications working group. Motion was made by Commissioner Falcon and seconded by Commissioner Blank to approve the communications working group splitting into two working groups advertising and websites (made up of Commissioners Yee, Hardin and Kambo with assistance from Christine Granados) and social media and press releases (made up of Commissioners Calderon, Falcon and Dempsey with assistance from Christine Granados). Motion was adopted unanimously. 2. Vice Chair Gonzalez gave an update on public forums working group. Presented dates, times and places for five public forums Sept. 18-Oct 2. 3. Commissioner Morris gave an update on finance working group on expenditures to date. Commissioners agreed to vote and approve invoices that are over $3,000. 4. Commissioner Blank gave update on final report working group deadlines. 3. NEW BUSINESS The ICRC may discuss and take action on the following agenda items A. Presentation of map from the NAACP/Hispanic Coalition Peck Young, Nelson Linder, Gonzalo Barrientos, Attorney Roger Borgelt and Ora D. Houston (members of the NAACP/Hispanic Coalition) proposed maps for Districts 1-4 for the commissioners' consideration. B. Presentation of map by George Korbel, ICRC mapping specialist Korbel presented draft of map to commissioners and explained methodology district-by- district. C. Discussion of map presented by Korbel Motion was made by Commissioner Lands and seconded by Commissioner Hardin to direct Mr. Korbel to meet with Mr. Young and those involved to work out the differences in maps for Districts 1-4 and bring that back to the commission for presentation and the commissioners work from there. After discussion, motion was approved unanimously. D. Housekeeping Chair Puentes discussed addition of another meeting next week Thursday, Sept. 16 in case maps are not voted on at the Wednesday, Sept. 15 meeting. FUTURE AGENDA ITEMS working group  Housekeeping item  Presentation and approval of draft map created during Korbel and NAACP/Hispanic Coalition meeting  Address map items  Replace and update comms group updates to social meeting working group and advertising  ADJOURNMENT Chair Puentes adjourned the meeting at 10:21 p.m. without objection. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Matt Dugan at the Housing and Planning Department, at 512-974-7665 and matthew.dugan@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Independent Citizens Redistricting Commission, please contact Matt Dugan at 512-974-7665 and matthew.dugan@austintexas.gov or Lisa Rodriguez at 512-974-3119 and lisa.rodriguez@austintexas.gov. Versión en español a continuación. Independent Citizens Redistricting Commission Meeting 09/08/2021 Independent Citizens Redistricting Commission to be held 09/08/2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (09/07/2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the Independent Citizens Redistricting Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7665 and matthew.dugan@austintexas.gov no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to matthew.dugan@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live  Reunión del Independent Citizens Redistricting Commission FECHA de la reunion (09/08/2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (09/07/2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7665 and matthew.dugan@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • Una vez que se haya realizado una solicitud para hablar con el enlace de la junta, la información para llamar el día de la reunión programada se enviará por correo electrónico o por teléfono. • Los oradores deben llamar al menos 15 minutos antes del inicio de la reunión para poder hablar, no se aceptarán personas que llamen tarde y no podrán hablar. • Las oradoras esperarán en una fila hasta que llegue el momento de hablar. • Los folletos u otra información pueden enviarse por correo electrónico a matthew.dugan@austintexas.gov antes del mediodía del día anterior a la reunión programada. Esta información se proporcionará a los miembros de la Junta y la Comisión antes de la reunión. • Si la reunión se transmite en vivo, se puede ver aquí: http://www.austintexas.gov/page/watch-atxn-live