20210825-002a: Update on Boards & Commissions Hybrid Meeting Pilot Program — original pdf

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Boards & Commissions Hybrid Meeting Pilot Program Hybrid Meeting Pilot Program rules • Presiding officer & second officer must be physically present at City Hall (Chair, Vice Chair, &/Secretary) • A quorum (6 members) must be physically present • Public testimony must be in person • Staff liaisons (Kaela & Liz) will be physically present Technical requirements for remote participation • Must be clearly visible & have two-way communication throughout the entire meeting • If audio or video communication is lost for any portion of the meeting, the remote participant is considered absent during that time. COVID-19 Safety Protocols • Only 7 commission members physically present • Empty dais seats between each member when possible • Staff and visitors are required to wear masks while on City property • Disposable masks will be provided to anyone who is not wearing proper face coverings • Public attendees will be socially distanced • To limit the number of people physically present, staff presenters will attend remotely • Hand sanitizer stations throughout Council Chamber • Lysol wipes for members Preparing for Hybrid Meetings • Communication is key. Please let liaison know as soon as possible if you cannot attend a meeting, need to recuse, etc. • Fill out survey • Seven members in person • Up to four members may participate remotely • Number will change depending on absences, recusals, etc.